Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 07, 2017 FBO #5644
DOCUMENT

J -- Sterrad Sterilizer Mnt - Attachment

Notice Date

5/5/2017
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4
 

Solicitation Number

VA24417Q3704
 

Response Due

5/10/2017
 

Archive Date

5/13/2017
 

Point of Contact

April Stanch
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with information in FAR Subpart 12.6, using Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on FEDBIZOPPS. The RFQ number is VA244-17-Q-3704. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions in accordance with the Federal Acquisition Regulations. The Offeror must quote on an all or none basis. Written quotes are required (oral offers will not be accepted). Submission of quotes must be in accordance with FAR 52.212-1, Instructions to Offerors, Commercial Items. The government will award a purchase order on the basis of the lowest priced, technically acceptable offer. Since an award will be based on initial responses, offerors are highly encouraged to quote their most competitive pricing in their initial response. An award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. This announcement will close at 10:00am on May 10, 2017. Contact April Stanch who can be reached at email April.Stanch@va.gov. All responsible sources may submit a quote which shall be considered by the agency. Oral communications are not acceptable in response to this notice. Quotes must be sent via email to April.Stanch@va.gov. To be eligible to receive an award resulting from this RFQ, Offerors must be registered in the System for Award management (SAM) database, no exceptions. To register, please visit http://www.sam.gov. Offerors shall electronically complete FAR 52.212-3 Offeror Representations and Certifications-Commercial items at website http://www.sam.gov. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The following clauses and provisions are applicable to this solicitiation. The following clauses and provisions are applicable to this solicitation. FAR 52.204-99, System for Award Management Registration; FAR 52.212-1, Instructions to Offerors-Commercial Items; FAR 52.212-4, Contract Terms and Conditions-Commercial Items, Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation); FAR 52.219-6, Notice of Total Small Business Set-Aside; FAR 52.219-28, Post-Award Small Business program Re-representation; FAR 52.222-19, Child Labor; FAR 52.222-26, Equal Opportunity; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-50, Trafficking in Persons; FAR 52.223-18, Contractor Policy to Ban Text Messaging While Driving; FAR 52.225-1, Buy American Act-Supplies; FAR 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration; FAR 52.233-3, Protest After Award; FAR 52.247-34, FOB Destination; 52.249-8 -- Default (Fixed-Price Supply and Service); FAR 52.252-1, Solicitation Provisions Incorporated By Reference; FAR 52-252-5, Authorized Deviations in Provisions; FAR 52.252-2, Clauses Incorporated By Reference; FAR 52.252-6, Authorized Deviations in Clauses. All clauses and provisions may be accessed electronically at http://farsite.hill.af.mil. All quotes shall include a CAGE Code, DUNS, Tax Identification Number, and Discount Terms to the VA. The NAICS code is 339112 and the Small Business Standard is 1,000 employees. This is a 100% SDVOSB small business set-aside action and the award will be made on a Firm-Fixed Price purchase order. STATEMENT OF WORK (SOW) Contracting Officer s Representative (COR) Name: Sean Henderson Section: 135 Facilities Services, Biomedical Engineering Address: 1601 Kirkwood Highway Wilmington DE 19808 Phone Number: 302-994-5279 Fax Number: 302.633.5475 E-Mail Address: Sean.Henderson@va.gov 2. Contract Title Full Service Contract. 3. Background The Medical Equipment listed in the section below is required to maintain clinical services currently provided at the Wilmington, DE VAMC. The preventive maintenance and technical support of said equipment is crucial to providing these clinical services at an acceptable level of quality. 4. Scope Equipment Category EE# Model Serial # PM Months STERILIZING UNITS 32610 100S 101160264 SEP-PM2/MAR-PM1 STERILIZING UNITS 32714 100NX 1043160523 SEP-PM2/MAR-PM1 STERILIZING UNITS 32715 100NX 1043160524 SEP-PM2/MAR-PM1 STERILIZING UNITS 25347 00-10033-2-001 (NX) 33111095 SEP- PM2 STERILIZING UNITS 25348 00-10033-2-001 (NX) 33111063 SEP-PM2 5. Specific Tasks Guaranteed next business day service calls and Preventative Maintenance (PM) must be completed by the last business day of the months listed in the PM Due column above. The PM frequency is semi-annual. The company may be called in prior to the PM due month, should a sterilizer perform 750 cycles prior to the month in which the machine is scheduled for PM. Should the company be called in early the months that the PM will be due in will change accordingly such that no two consecutive PM procedures on a given Sterrad 100S is more than 6 months apart. This contract will cover One PM1 and One PM2 procedures for the Sterrad 100S sterilizer and One PM1 and One PM2 procedures for each of the Sterrad 100NXs; and One PM2 for each Sterrad NX annually. Should additional PM procedures be necessary the contractor may charge time and materials for the service but must still adhere to the time requirements laid out above and get approval from the VAMC Wilmington COR or Designate. The contractor shall provide to the Wilmington DE VAMC written reports documenting all work performed within 5 business days of the completion of said work. All reports must be submitted via email to albert.jumperjr@va.gov and sean.henderson@va.gov. 6. Performance Monitoring The contractor shall provide to the Wilmington DE, VAMC written reports documenting all work performed within 5 business days of the completion of said work. All Service performed under this contract must be accompanied by a field service report and submitted electronically to albert.jumperjr@va.gov and sean.henderson@va.gov. If no service report is submitted, the work will not be considered complete. All preventive maintenance covered under this contract must be performed within 2 weeks of the date requested. 7. Security Contractor will be required to sign in at the Biomedical Engineering Department (Bldg. 1, Ground Floor, Rm. 173) before beginning service calls. If service is to be performed outside of normal business hours and arrangements have been made for the contractor to perform work without Biomedical Engineering personnel on site, the contractor will sign in with the MAA located at the Emergency Room admissions desk (east side of 1st floor). Upon completion of preventive maintenance (PM) inspection the Contractor shall leave a copy of the service report with the using service, and submit to the same location as designated above a service report annotating what preventive maintenance was done. Each service report shall include the name of the contractor, name of Field Service Engineer (FSE), date, time (starting and ending), equipment downtime, the parts utilized including costs, and the room number where equipment is located. The service designee or COTR and the FSE attesting that the equipment is in satisfactory working order and is functioning at an acceptable level of performance shall sign this report. The contractor shall sign out at the designated location before leaving. NOTE: failure to furnish a service report or obtain a signed copy of the service report could result in delay of payment or non-payment. 8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). The VA Medical Center (VAMC) will not provide service manuals or service diagnostic software to the contractor. The Contractor shall obtain, have on file, and make available to its FSE all operational and technical documentation (such as: operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. 9. Other Pertinent Information or Special Considerations Approval of the Biomedical Engineering Supervisor or COTR must be obtained before removing equipment to the Contractor s location. A service ticket noting equipment description and other identification information signed by the FSE shall be provided to the Biomedical Engineering Supervisor or COTR before equipment is removed from the VAMC- Wilmington. No transportation charges will be allowed for shipping the equipment to/from the Contractor s plant. Contractor will be responsible for any damage or loss of equipment, to/from Contractor s plant. 10. Risk Control Contractor shall obtain all necessary licenses and permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury and/or damage during performance of this contract. Contractor shall be responsible for any injury to their employees as well as for any damages to personnel or Government property that occurs during the performance of this contract that is caused by the Contractor s fault or negligence. Contractor shall insure that all areas where equipment is serviced under this contract are left in a clean, neat and orderly condition. Contractor shall provide a current copy of the calibration certificates of all test equipment used to calibrate or adjust VAMC-Wilmington equipment upon request of the Contracting Officer and/or COTR. Calibration of test equipment shall be in accordance with National Institute of Science and Technology (N.I.S.T.) guidelines. Contractor s service personnel shall follow all applicable hospital policies while on site, i.e. smoking, sexual harassment, etc. The Contracting Officer and/or the COTR reserve the right to remove any of the Contractor s personnel and refuse them permission to work on VAMC- Wilmington equipment for serious violations of hospital policies. Contractor s service personnel shall wear contractor issued picture identification in a visible location while on the premises of the VAMC- Wilmington. The Contractor will provide written assurance of the competency of their personnel and a list of credentials of approved service personnel for each model the Contractor services at the VAMC- Wilmington to the Contracting Officer and/or the COTR within 10 days after contract award. Contractor will make revisions to this documentation whenever service personnel are assigned or re-assigned to the VAMC- Wilmington site. The Contracting Officer or COTR reserve the right to request authentication of factory training certificates or credentials from the Contractor at any time for any personnel who are servicing VAMC- Wilmington equipment. VAMC- Wilmington specifically reserves the right to reject any of the Contractor s personnel and refuse them permission to work on VAMC- Wilmington equipment. 11. Place of Performance Wilmington VA Medical Center 1601 Kirkwood Highway Wilmington, DE 19805 Phone: 302-994-2511 12. Period of Performance Base: 06/01/2017-05/31/2018 Opt Yr 1: 06/01/2018-05/31/2019 Opt Yr 2: 06/01/2019-05/31/2020 Opt Yr 3: 06/01/2020-05/31/2021 Opt Yr 4: 06/01/2021-05/31/2022 13. Delivery Schedule All maintenance will be performed during normal hours of coverage (unless other arrangements are agreed upon by the VA and contractor). Work performed outside normal hours of coverage without approval will be considered service during normal hours of coverage. Normal hours of coverage for maintenance are Monday through Friday, 7:00AM to 5:00PM excluding Federal holidays. Federal holidays are: New Years day, Martin Luther King Day, Washington s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Contractor will perform all preventive maintenance tasks in the months listed on the purchase order. Failure to meet this requirement will allow the Government an option to contact a third party vendor to provide services. Costs for services provided by a third party vendor shall be billed against the Contractor. Furthermore, failure to perform any of the services as set forth in this contract will be considered for invoking provisions of Default. Please See Section 4 (Scope) for expected completion dates for Preventive Maintenance.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/VA24417Q3704/listing.html)
 

Document(s)

Attachment
 

File Name: VA244-17-P-3704 VA244-17-P-3704.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3474537&FileName=-10344.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3474537&FileName=-10344.docx

 

File Name: VA244-17-P-3704 Sterilizer Wil DE Pricing.xlsx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3474538&FileName=-10345.xlsx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3474538&FileName=-10345.xlsx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Wilmington VAMC;1601 Kirkwood Hwy;Wilmington, DE

Zip Code: 19805
 

Record

SN04498158-W 20170507/170505234743-219f3e921f160235756cc9cc0b922629 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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