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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 11, 2017 FBO #5648
DOCUMENT

J -- Generator Preventative Maintenance - Attachment

Notice Date

5/9/2017
 

Notice Type

Attachment
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 22;4811 Airport Plaza Drive;Suite 600;Long Beach CA 90815
 

ZIP Code

90815
 

Solicitation Number

VA26217N0909
 

Response Due

5/19/2017
 

Archive Date

8/26/2017
 

Point of Contact

Randy Corry, Randy.Corry@va.gov
 

E-Mail Address

randy.corry@va.gov
(randy.corry@va.gov)
 

Small Business Set-Aside

N/A
 

Description

THIS REQUEST FOR INFORMATION (RFI) SOURCES SOUGHT IS ISSUED SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. 1. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Business Capability, including Service Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses (SDVOSB/VOSB) interested and capable of performing the work. 2. The NAICS for this requirement is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance 3. Interested and capable Contractors should respond to this notice not later than May 19, 2017 at 3:00pm PST by providing the following via email only to Randy.Corry@va.gov (a) company name (b) address (c) point of contact (d) phone, fax, and email of primary point of contact (e) DUNS number (f) Type of small business, if applicable, (e.g. Services Disabled Veteran Owned small Business(SDVOSB), Veteran-owned small business (VOSB), 8(a), HUB-Zone, Women Owned Small Business, Small disadvantaged business, or Small Business). (g) A capability statement that addresses the organization s qualifications and ability to perform as a contractor specifically for the work described in paragraph 5 below. Respondents are also encouraged to provide specific examples (e.g. contract number, point of contact information) of the Contractor s experience providing the same or similar supplies/services to that described in paragraph 5 below. 4. SDVOSB/VOSB respondents. (a) If respondent is VOSB or SDVOSB, respondent is encouraged to provide proof of www.vetbiz.gov certification. In addition, SDVOSB/VOSB Contractors are asked to acknowledge that they understand the limitations on sub-contracting pursuant to FAR 52.219-14, Limitations on Sub-Contracting, which will be included in the impending solicitation. Further SDVOSB/VOSB contractors are asked to respond that they are capable of providing the requested services keeping within the parameters of this clause. (b) Small businesses, including SDVOSB/VOSBS are also advised that per 13 CFR, § 125.6 the prime contractor's limitations on subcontracting are as follows: (1) General. In order to be awarded a full or partial small business set-aside contract with a value greater than $150,000, an 8(a) contract, an SDVO SBC contract, a HUBZone contract, a WOSB or EDWOSB contract pursuant to part 127 of this chapter, a small business concern must agree that: (2) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. 5. Scope Performance Work Statement For Generator Maintenance for VA Loma Linda Healthcare System BACKGROUND Maintenance is performed to provide assurance that emergency generators are in proper operating condition and will maintain a continuous, reliable service, free from unscheduled downtime. Maintenance is required and mandatory by National Fire Protection Association (NFPA) NFPA 110 section 604.3 and enforced by OSHPOD and VHA Directive 1024. The frequency of preventive maintenance service and testing depends on the operating and environmental conditions of the equipment. The cycle is once a year for engine and generator service, and monthly for oil samples. This will ensure satisfactory operation and longevity of the Emergency Power Generation System. SCOPE OF WORK The Contractor shall perform maintenance on the six (6) emergency generators located in the FMS basement (1), behind FMS (4), and at Outpatient Pharmacy (1), within the VA Loma Linda Healthcare System. ORDER TYPE The Task Order (TO) shall be Firm Fixed Price (FFP). PERFORMANCE PERIOD The period of performance shall be twelve (12) months from date of award. PLACE OF PERFORMANCE Tasks under this PWS shall be performed at VA Loma Linda Healthcare System (11201 Benton Street, Loma Linda, CA 92357-1000). Tasks requiring onsite presence must be coordinated with the individual site government Point of Contact (POC). Contractors shall be escorted by VA personnel at all times while on site. The contractor must perform due diligence in preparation and planning for all onsite activities to minimize the duration of the onsite work. PROCEDURES Note: In order to maintain emergency power protection to LLHCS, one or more rental generators will be required during servicing. Power generation shall meet or exceed 3 Mega Watts. 2.4.1 PRIOR TO RUNNING UNIT Check lubricating oil level. Top off as necessary. Check radiator system level. Top off as necessary. Check for proper antifreeze/corrosion inhibitor levels in radiator. Top off as necessary. Check for proper operation of engine block-heater. Inspect radiator fins for debris or restrictions. Clean as necessary. Inspect fan for proper clearance. Inspect all drive belts for proper tension, excessive wear or cracking. Replace and adjust as necessary. Lubricate fan-drive assembly, where applicable. Verify operation of the heating, pre-lube and soak back systems. Check fuel level, if accessible. Report findings. Check for proper operation of day-tank. Check for presence of water in day-tank, if accessible. Inspect air-filter assembly for cleanliness and proper air flow. Inspect turbocharger assembly for proper rotation and excessive end-play or wear. Inspect governor linkages for proper movement or excessive binding. Lubricate linkages where applicable. Check all hoses for proper flexibility. Inspect for brittleness or cracking and replace as necessary. Inspect vibration isolating equipment where applicable. Verify operation of battery charger. Record DC voltage and amperage. Check electrolyte level of batteries. Top off if necessary. Load-test batteries. (Applies only to lead-acid type batteries) Check exciter/voltage regulator connections. Inspect AC generator windings for discoloration. Check brushes and slip rings for excessive wear. Lubricate generator bearings where applicable. Perform any additional manufacturer s recommended checks. 2.4.2 DURING OPERATION OF UNIT Check governor response at start-up Check for proper cool air flow. Inspect entire unit for any oil/fuel/coolant/air/exhaust leaks. Tighten or repair as necessary. Check operation of all gauges and instruments. Record engine operation data Check for proper DC alternator output, where applicable and record. Check for proper AC voltage and frequency. Adjust as necessary and record. Check for proper operation of safety shutdowns. Check operation of all indicating lamps and horns. Perform any additional manufacturer s recommended checks. 2.4.3 UPON COMPLETION OF TESTING Return all controls to original positions as found at the beginning of inspection, unless otherwise stated. Make notations of any discrepancies found during inspection, along with any applicable recommendations. Provide a complete report of findings and readings within 10 business days of the performed preventative maintenance on all (6) listed units. Note: Service contractor shall cover all expenses if generation fails due to vendor installed part failures, improperly installed parts or non-performed scheduled maintenance. Deliverables:   Report of findings EQUIPMENT TO BE SERVICED LOCATION MANUFACTURER ENGINE GENERATOR FMS BASEMENT GM BEHIND FMS KOHLER D16053586C3A 500RE02VB BEHIND FMS KOHLER D16053588C3A 500RE02VB BEHIND FMS KOHLER D16053243C3A 500RE02VB BEHIND FMS KOHLER D16053591C3A 500RE02VB OP PHARMACY KOHLER PE6068L270069 150RE02JF PERFORMANCE METRICS The Government will utilize a Quality Assurance Surveillance Plan (QASP) throughout the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The QASP is a living document and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the Contractor and incorporate the changes via a bilateral modification. Copies of the original QASP and revisions shall be provided to the Contractor and Government officials implementing surveillance activities. A Performance Based Service Assessment Survey will be used in combination with the QASP to assist the Government in determining acceptable performance levels. The COR will determine if the performance of the Contractor is below a metric standard and deem it unacceptable.   The COR will then notify the Contracting Officer. Performance Objective Performance Standard Acceptable Performance Levels Technical Needs Shows understanding of requirements Efficient and effective in meeting requirements Meets technical needs and mission requirements Offers quality services/products Satisfactory or higher Value Added Provided valuable service to Government Services/products delivered were of desired quality Satisfactory or higher PERFORMANCE MONITORING The COR will monitor contractor performance and certify the work was done in accordance with the PWS. COR Contact Information: Name: Michael M. Ganong Section: Supervisor, Electrical & Electronics, Facility Management Service Address: 11201 Benton Street Loma Linda, CA 92357-1000 Phone Number: (909) 825-7084 Ext 2892 E-Mail Address: michael.ganong@va.gov CONTRACTOR PERSONNEL: The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor s Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. Program Manager: Company Name: Address: Phone No: Contact Name: Email: Place of Performance: VA Loma Linda Healthcare System, 11201 Benton St., Loma Linda, CA 92357 6. Please note that if VA s pending market research establishes that two or more VOSB or SDVOSB, who are certified in VA s Vendor Information Pages (VIP) site https://www.vip.vetbiz.gov/, can perform the services, VA will set aside the underlying solicitation per 38 U.S.C. §8127. 7. All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) database found at https://www.sam.gov. Registration must include Representations and Certifications. --End of Sources Sought Announcement--
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LBVANBC/VAMD/VA26217N0909/listing.html)
 

Document(s)

Attachment
 

File Name: VA262-17-N-0909 VA262-17-N-0909.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3484253&FileName=VA262-17-N-0909-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3484253&FileName=VA262-17-N-0909-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04500832-W 20170511/170509234635-5c0a7d5b5a3b254470856e3ab36ec774 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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