SOLICITATION NOTICE
V -- Marriage Retreat
- Notice Date
- 5/9/2017
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Goodfellow AFB, Contracting Squadron, 210 Scherz Blvd, Bldg 707, Goodfellow AFB, Texas, 76908-4705
- ZIP Code
- 76908-4705
- Solicitation Number
- F1Z0017059AW01
- Archive Date
- 6/10/2017
- Point of Contact
- Alex P. Harris, Phone: 3256545194, Jake Luceri, Phone: 3256545313
- E-Mail Address
-
alex.harris.3@us.af.mil, jake.luceri@us.af.mil
(alex.harris.3@us.af.mil, jake.luceri@us.af.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a request for quotation. Solicitation number F1Z0017059AW01. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95. This acquisition is a total small business set-aside under NAICS 721110, small business size standard $32.5 Million. CLIN DESCRIPTION QTY UNIT OF ISSUE TOTAL PRICE 0001 All-Inclusive Weekend Retreat This price shall include all food, lodging, parking and incidental charges as well as the rental of the conference room and all associated equipment rental costs (including all taxes, fees and gratuities). 1 Lot $ GENERAL INFORMATION: Facility must be located either within city limits of Austin, TX or San Antonio, TX and must have at least one entertainment option available on or within ten (10) miles of premises. Examples would include: horseback riding, musical performances, pool, tennis courts, golf course, etc. Costs for these activities will be incurred at the expense of the individuals who choose to participate. ROOM DESCRIPTION: This requirement is for a marriage retreat, meeting the following requirements, from 15 Sep 17 - 17 Sep 17. Fifteen (15) rooms able to accommodate up to two (2) people per room (one queen size bed or larger) with all linens and towels included for 30 adults. Check in time will be no earlier than 1500, 15 Sep 17 and check out time will be no earlier than 1100, 17 Sep 17. Include any parking fees that may be incurred for all individuals and high speed internet fees for all fifteen (15) rooms in your all-inclusive price below. MEAL DESCRIPTION: The Contractor shall provide an all-inclusive buffet meal plan for the thirty (30) participants. The entire cost of all meals combined shall not exceed $110 per person due to budgetary constraints. The hotel shall provide for six (6) meals for each participant of the retreat: two (2) breakfasts, two (2) snacks, and one (1) lunch and one (1) dinner. All meals shall include choice of drink (non-alcoholic) as well as gluten-free, vegetarian and non-vegetarian options. *A sample menu must be provided by the hotel/resort, to SSgt Alex Harris at alex.harris.3@us.af.mil, with your quote in order to determine if it meets the requirements above. MEAL ITINERARY: Day One (15 Sep 17): 1800-1900 - Buffet Dinner in/near Conference Room Area Day Two (16 Sep 17): 0800-0900 - Buffet Breakfast 0900-1200 - Simple Snack (With Hot and Cold Beverages) 1200-1300 - Buffet Lunch Day Three (17 Sep 17): 0800-0900 - Buffet Breakfast 0900-1100 - Simple Snack (With Hot and Cold Beverages) CONFERENCE ROOM DESCRIPTION: The hotel must provide a large banquet/conference which contains round tables that seat up to eight (8) people per table. The space must fit approximately thirty-five (35) people comfortably. In the conference room, the hotel must provide a projector, sound system and the ability to connect a laptop computer. Furthermore, the hotel shall provide white boards and/or easels with writing pads. The conference room must be in area located in the same facility as the hotel rooms and available at the respective times: CONFERENCE ROOM ITINERARY: Day One (15 Sep 17) 1600-2100 Day Two (16 Sep 17) 0900-1800 Day Three (17 Sep 17) 0900-1100 The dates of this requirement are 15 Sep 17 - 17 Sep 17. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. The provision at 52.212-2, Evaluation -- Commercial Items, is included in this acquisition. Award will be made on a basis of the lowest priced quote which demonstrates the capability to provide the requested services. The government team will use the table below to determine if the capability is met with the menu provided with your quote. Requirement Meets Capability The hotel has provided a meal plan consisting of six (6) meals for each participant of the retreat: two (2) breakfasts, two (2) snacks, and one (1) lunch and one (1) dinner. All meals include a choice of drink (non-alcoholic) as well as gluten-free, vegetarian and non-vegetarian options. Any offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this solicitation. FAR 52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders--Commercial Items (Deviation 2013-O0019) (Jan 2017) applies to this solicitation. In addition, the following FAR, DFARS, and AFFARS provisions and clauses apply to this acquisition: The following clauses and provisions have been incorporated by reference: 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-7, System for Award Management (Oct 2016) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) 52.219-6, Notice of Total Small Business Aside (Nov 2011) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) 52.222-3, Convict Labor (June 2003) 52.222-21, Prohibition of Segregated Facilities (Apr 2015). 52.222-26, Equal Opportunity (Sep 2016) 52.222-50, Combating Trafficking in Persons (Mar 2015) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Jul 2013) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) 252.203-7000, Requirements Relating to Compensation of Former DoD Officials. (DEC 1991) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. (SEP 2013) 252.203-7005, Representation Relating to Compensation of Former DoD Officials. (NOV 2011) 252.204-0001, Line Item Specific: Single Funding. (SEP 2009) 252.204-7003, Control of Government Personnel Work Product. (APR 1992) 252.204-7004, Alternate A, System for Award Management. (FEB 2014) 252.232-7010, Levies on Contract Payments. (DEC 2006) 252.243-7001, Pricing of Contract Modifications. The following clauses and provisions have been incorporated by full text: 252.232-7006 -- WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (a) Definitions. As used in this clause- "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization. "Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov ; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/ (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). Invoice and Receiving Report (Combo) (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. Not Applicable (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC FA87700 Issue By DoDAAC FA3030 Admin DoDAAC FA3030 Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) FA3030 Plus Six Ext: F1Z001 Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s) (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, ( e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. Service Acceptor: cory.lelek@us.af.mil Contract Administrator: alex.harris.3@us.af.mil Contracting Officer: william.simpkins@us.af.mil (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. alex.harris.3@us.af.mil (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause) 5352.201-9101 -- OMBUDSMAN (JUN 2016 (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions) (c) If resolution cannot be made by the contracting officer, the interested party may contact the AETC ombudsman Deputy Director of Contracting, 2035 First Street West, Randolph AFB TX 78150-4304, 210-652-7907. Concerns, issues, disagreements, and recommendations that cannot be resolved at the AFICA-KT ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause)
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/AETC/GAFBCS/F1Z0017059AW01/listing.html)
- Place of Performance
- Address: Texas, United States
- Record
- SN04501850-W 20170511/170509235543-be943493e4779e048bf6c825bd981f39 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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