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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 11, 2017 FBO #5648
DOCUMENT

H -- Fume Hood Preventative Maintenance Boston VAMC - Attachment

Notice Date

5/9/2017
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office1;1 VA Center;Augusta ME 04330
 

ZIP Code

04330
 

Solicitation Number

VA24117Q0352
 

Response Due

5/12/2017
 

Archive Date

6/11/2017
 

Point of Contact

Tammy Davis
 

Small Business Set-Aside

Total Small Business
 

Description

The purpose of Amendment A00001 is to remove nonviable and viable particle testing requirements from the Performance Work Statement (PWS). This testing is performed monthly by a separate contract. See changes to the PWS below. Performance Work Statement Fume Hoods Boston VAMC 1. SCOPE OF WORK: 1.1 The Contractor shall furnish all labor, parts, travel, tools, and equipment necessary to perform all inspections, testing, repair, filter replacement, and maintenance as required during the contract period at the Boston VA Healthcare System: Brockton, Jamaica Plain, and West Roxbury Divisions and at one clinic in Lowell, MA. 1.2 Places of Performance: Brockton VAMC 940 Belmont Street, Brockton, MA 02301 West Roxbury VAMC 1400 VFW Parkway, West Roxbury, MA 02132 Jamaica Plain VAMC 150 South Huntington Avenue, Jamaica Plain, MA 02130 Lowell CBOC 130 Marshall Road, Lowell, MA 01852 * The hood located at the Lowell clinic is not currently in service but may become needed during the contract period. 1.3 For a list of the items see attachment A. The number of items in service changes from time. The estimated numbers are intended to be the government s best estimate of the number expected to be included in the contract. If the numbers included will be exceeded the Contracting Officer (CO) will modify the contract with the changes prior to the contractor before beginning work. 2. CONTRACTOR QUALIFICATIONS: Certifications must be performed by a trained service representative/service technician. These service individuals must be trained on all equipment listed in the performance work statement. Documentation shall be provided to the VA certifying that the service representative or service technicians have been trained and certified in the work required by this performance work statement by appropriate training courses/certifications etc. 3. PERFORMANCE REQUIREMENTS: 3.1 The Boston VA Healthcare System has biological safety cabinets (BSCs) that require NSF 49 certification, BSCs that require USP 797 certification, barrier isolators that requires USP 797 certification, laminar flow hoods that require USP 797 certification, chemical fume hoods/laminar flow hoods/specialty hoods that require certification per manufacturers specification, pharmacy clean rooms (chemo/ nonhazardous/soft wall), IV Rooms (nonhazardous), and ante rooms that require USP 797 testing and certification. Where applicable the contractor shall certify ante/clean rooms/IV rooms, biological hoods, fume hoods and other equipment in accordance with the most current versions of the following standards: -ISO (International Organization for Standardization) 14644-1:2015 -USP (United States Pharmacopeia Convention) 797 -USP 800 -NSF (National Science Foundation) 49 -OSHA (Occupational Safety and Health Administration) -EPA (Environmental Protection Agency) 3.2 The Contractor shall furnish all labor, equipment, transportation, permits, testing, materials/supplies and incidentals necessary for the performance of the work specified in this Performance Work Statement. During the inspection, the contractor shall perform maintenance to correct any equipment malfunctions and assure that the equipment meets manufacturer's factory specifications if achievable. Any calibration procedures or adjustments necessary to assure accurate and reliable equipment operation will be performed at this time. The Contractor shall maintain a sufficient stock of all parts meeting or exceeding the original manufacturer's design and specification needed for repair and maintenance of the equipment or be able to secure needed parts within three calendar days. 3.2.1 Repair, replacement of filters, parts or materials shall be on an as needed basis, determined by the servicing technician and will required prior approved by Contracting Officer s Representative (COR). 3.2.1.1 Filters and parts for the repair will be paid at the actual vendor cost plus the percentage markup quoted on this contract. All deficiencies and defects shall be itemized and reported as cost of repairs in the monthly inspection/maintenance statement. All repair work shall be approved prior to commencement. The contractor shall submit supplier quotes with each invoice request. Filters shall be replaced as needed. 3.2.2 All Certifications service shall be performed during normal VA working hours of 8:00 a.m. to 4:30 p.m. unless approved in advance. 3.2.3 Certifications will be accomplished using laboratory calibrated equipment provided by the Certification contractor. 3.3 TESTING AND CERTIFYING STANDARDS: 3.3.1 The contractor shall supply every unit that passes the required certification specifications with a certification sticker with the following information: 3.3.1.1 BSC/LAFWs: Company name and address, unit make, model and serial number, report number, location (room number), certification date, recertification date, and technician signature 3.3.1.2 Isolator: Company name, address and phone number, certification date, recertification date, report number, technician signature/printed name, pass/fail status of the material ingress/ egress test, recovery time of the main chamber, indication that the operator has to wait at least the recovery time before initiating operations after material transfer, and ventilation appropriate for use with volatile / non-volatile hazardous drugs. 3.3.1.3 Fume Hood: Company name and address, certification date, recertification date, report number, average face velocity, sash height, and technician signature. 3.3.1.4 Any unit that does not pass required certification specifications will be marked as such with clear signage that states this unit is out of service until further notice. 3.3.2 USP 797 TESTING FOR PHARMACY CLEAN ROOMS 3.3.2.1 Primary Engineering Controls (PECs) - All primary engineering controls (PECs) including BSCs, LAFWs, CAIs and CACIs shall be tested to NSF 49 (BSCs), CETA CAG-002-2006 (isolators) specifications and/or manufacturer specifications to include any additional USP 797 nonviable particle testing. 3.3.2.2 HEPA Filter Leak Test - The contractor shall perform a proper HEPA filter leak test of the room air supply HEPA filters. 3.3.2.3 Air Changes per Hour - The contractor shall calculate the total room volume for each buffer and ante room. A sketch of the room with dimensions, exhaust/supply diffuser locations and equipment locations shall be included in the report. The contractor shall calculate air changes per hour (ACPH) for each buffer and ante room and include their findings in the report. In the event that a room does not meet USP 797 requirements for ACPH COR. 3.3.2.4 Pressure Requirements - The contractor shall include in their report differential pressure reading from each buffer/ante room to all surrounding areas. The report shall indicate whether the room is required to be a negative or positive pressure room per USP 797. The contractor shall report all pressures to an accuracy of 0.0001. 3.3.2.5 Nonviable Particle Testing - The contractor shall perform environmental nonviable particle testing semiannually (e.g. every 6 months). The contractor shall derive the minimum number of sampling locations using Annex A in the ISO/DIS 14644-1.2 standard. Testing shall be performed by qualified operators using current, electronic equipment with results of the following: - ISO Class 5: not more than 3520 particles 0.5 µm and larger size per cubic meter of air for any LAFW, BSC, CAI and CACI. - ISO Class 7: not more than 352,000 particles 0.5 µm and larger size per cubic meter of air for any buffer area - ISO Class 8: not more than 3,520,000 particles 0.5 µm and larger size per cubic meter of air for any ante area. 3.3.3 Report Requirements - All of the following information should be included in the report for clean room certification. Pass/Fail notifications should be included on a per test basis where applicable. - Room number and/or location - Room type (e.g. oncology prep room) - Date of testing - Date of next required certification - Standards used to test room - Notes - Room sketch (location of supply/exhaust diffusers, equipment, room dimensions) - Total room area and volume - Room humidity and temp - Air changes per hour - Pressure differential - Nonviable particle counts - Viable particle count analysis - Picture of viable particle test location in room 3.3.4 OTHER REPORTING REQUIREMENTS: 3.3.4.1The Contractor (or Representative) shall contact the Safety Office at telephone 774-826-1161 to schedule work and prior to beginning of work. For services performed during normal working hours, the contractor s technician is to report to the Industrial Hygienist, to report/sign-in and obtain an identification badge, which shall be worn at all times while the technician is on station. 3.3.4.2 After work is completed, the contractor s technician(s) are to submit in writing, a complete report of services performed for each item of equipment and must include a listing of replacement parts, when applicable. Contractor shall also contact Safety Office representative upon completion of work to report any deficiencies identified. The Industrial Hygienist, or designee, must sign the service report before the technician(s) leave the facility. Failure to follow these procedures may result in delay of payment or non payment. 3.3.4.3 The service report from the contractor must contain, at a minimum, the following information: Date and time of the contractor's arrival on station Service report of actions performed Technician(s) name Biological hoods, USP 797 hoods, fume and specialty hood reports shall include the following as applicable to type of hood certification: List of equipment used to include manufacturer make, model, serial number, and date calibrated. Velocity profile and average Direct inflow CFM profile and average HEPA filter leak test Smoke Intrusion test Sash alarm system test Pressure gage reading Light intensity Sound Level Ground polarity Clean Room Test Reports for IV Room, Clean Room, and Ante Room shall include: List of equipment used to include manufacturer make, model, serial number, and date calibrated. Particle Counts Room Air Changes per Hour Room pressurization test Temperature Humidity Differential pressure between all rooms 3.3.5 Time spent by the service contractor in travel, telephone modem usage and diagnostic time is covered under this contract, with no additional charges to the Government. In no instance will diagnostics and/or repairs proceed without specific approval from the Contracting Officer (CO), when a problem with the system is identified as not covered under this contract. In this instance, no work will proceed until a modification is issued to the contractor. 3.3.6 EXCLUDED SERVICES: The contractor shall not be obligated to provide services under this agreement for damage to or destruction of instrument(s) covered where such damage or destruction is: A result of or caused by fire or explosion of any origin, riot, civil commotion, aircraft, war, or any Act of God including but not limited to lightning, windstorm, hail, flood, earthquake, or Caused by the VAMC misuse or abuse of such instrument Decontamination due to spillage Installation of unauthorized field modifications. 4. PERFORMANCE REQUIREMENT SUMMARY: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance Objective Standard Performance Threshold Method of Surveillance The contractor shall perform all safety hood inspections, testing and repair ISO 14644-1:2015, USP 797, USP 800, NSF 49, OSHA, EPA Zero Deviation from the Standard Periodic Surveillance 5. SECURITY: The contractor shall be liable for security of all areas accessed by the service technician(s). All doors, passageways, windows and accesses to equipment and service areas, must be locked and/or secured after passage. In no instance will any door, window or access be rendered unlocked, propped open, mechanism taped open or rendered to prevent securing. The contractor shall be responsible to physically ensure such accesses are secured to prevent unauthorized entry. Keys shall be issued out for inspection and testing and returned daily. 5.1 Keys shall be issued out for inspection and testing and returned daily. 5.2 Contractor Personnel Badges and Parking: 5.2.1 An access badge will be given to the contractor s employee upon entrance into the Boston VA Healthcare System s (VA) buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the facility Point of Contact (POC). All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward). The contractor s employees must return the access badge(s) to the facility POC or designee at the end of each pickup process. 5.2.2 It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility POC. 5.2.3 The VA does not validate or make reimbursement for parking violations of the contractor s personnel under and circumstance. 5.3 Interference to Normal Function: 5.3.1 Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. 5.3.2 In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. 5.3.3 Contractor personnel shall inform the facility POC or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with the facility POC or designee. For a list of the items see attachment A. The number of items in service changes from time. The estimated numbers are intended to be the government s best estimate of the number expected to be included in the contract. If the numbers included will be exceeded the Contracting Officer will request and equitable adjustment to the contract before beginning work. 5.4 DAYS AND HOURS OF WORK: All Preventative Maintenance (PM) service shall be performed during normal VA working hours of 8:00 a.m. to 4:30 p.m. unless approved in advance.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ToVAMROC402/ToVAMROC402/VA24117Q0352/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-17-Q-0352 A00001 VA241-17-Q-0352 A00001.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3481692&FileName=VA241-17-Q-0352-A00001004.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3481692&FileName=VA241-17-Q-0352-A00001004.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VAMC Boston;See PWS for Place of Performance;MA

Zip Code: 02301
 

Record

SN04501938-W 20170511/170509235631-bfd2eefd18a865fafa21c23a6ec4847d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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