SOURCES SOUGHT
A -- Centers for Disease Control and Prevention (CDC) - Cancer Incidence Study of Marines/Navy Personnel and Civilian Employees Exposed to Contaminated Drinking Water at USMC Base Camp Lejeune
- Notice Date
- 5/10/2017
- Notice Type
- Sources Sought
- NAICS
- 541712
— Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology)
- Contracting Office
- Department of Health and Human Services, Centers for Disease Control and Prevention, Procurement and Grants Office (Atlanta), 2920 Brandywine Road, Room 3000, Atlanta, Georgia, 30341-4146
- ZIP Code
- 30341-4146
- Solicitation Number
- HHS-CDC-2017-CancerIncidenceStudy
- Archive Date
- 6/6/2017
- Point of Contact
- Sherrie A. Blackmon, Phone: 7704882925
- E-Mail Address
-
kuj1@cdc.gov
(kuj1@cdc.gov)
- Small Business Set-Aside
- N/A
- Description
- Introduction: Centers for Disease Control and Prevention (CDC), Agency for Toxic Substances and Disease Registry (ATSDR), Atlanta, GA, is seeking capability statements from all eligible and qualified business concerns. This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain market research information regarding the availability and capability of qualified business sources. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that does not possess the applicable NAICS code should not submit a response to this notice. The applicable NAICS code for this acquisition is 541712 - Research and Development within the Physical, Engineering, and Life Sciences (except Biotechnology) with a size standard of 1,000 employees. Background. In 2008, the Agency for Toxic Substances and Disease Registry (ATSDR) released "An Assessment of the Feasibility of Conducting Future Epidemiological Studies at USMC Base Camp Lejeune" which concluded that a cancer incidence study of Marines, Naval personnel and civilian workers at Camp Lejeune was feasible. A cancer incidence study would result in a more comprehensive evaluation of associations between exposure to the contaminated drinking water at Camp Lejeune and the incidence of specific cancers among Marines/Navy personnel and civilian employees at Camp Lejeune. In 2014, ATSDR published results of mortality studies of former active duty Marines and Naval personnel and civilian employees stationed at Camp Lejeune that included cause of death information obtained from death certificates for those cohort members who died between 1979 and 2008. Elevated risk for cancers of the kidney, rectum, lung, prostate, leukemias, and multiple myeloma were found in both Marines/Navy personnel and civilian employees. A cancer incidence study would have a greater capability of evaluating cases of highly survivable cancers than a mortality study. The data obtained for the cancer incidence study would be more accurate and comprehensive. Specifically, the study would include cases not identified through death certificates, and additional information can be obtained from the registry data, such as histological information. In addition, because cancer registry data distinguish between primary and metastatic cancers, there are fewer coding errors than those that occur on death certificates Purpose and Objectives. The purpose of this effort assess whether there is an association between exposure to the contaminated drinking water at Camp Lejeune and the incidence of specific cancers in approximately 463,922 cohort members, the study will require that vital status and cause of death for decedents be obtained for 425,319 of the cohort members who had not died prior to January 1, 2009 before accessing cancer registry data from up to 55 state, territorial, and federal cancer registries. Scope of Work. The contractor shall collect data on all primary invasive cancers and in situ bladder cancers from state, territorial, and federal cancer registries to assist ATSDR in further evaluating the association between drinking water exposures at Camp Lejeune and specific cancers. Data will be collected on 463,922 individuals. The contractor shall determine the vital status of all cohort members who were alive as of 1/12009; obtain cause of death information for deaths occurring from 1/1/2009-12/31/2016; collect data from up to 55 participating state, territorial, and federal cancer registries; and prepare and deliver a final comprehensive study dataset. Each participating registry will be reimbursed by the contractor for conducting the data linkage. Most of the registries will request reimbursement at the time they perform the data linkage. Since the data linkages will be conducted near the end of calendar year 2018, most reimbursements will occur at that time. However, some registries may request reimbursement prior to conducting the data linkage. ATSDR will provide the contractor with the information it has on when each registry will expect reimbursement. During Task 4, the contractor shall contact the participating cancer registries to confirm their participation in the study, determine if there are any registry-specific procedures for data transfers and linkages, and confirm when the registries expect reimbursement for the data linkages. Although data will be collected from up to 55 participating state, territorial, and federal cancer registries, in any case, the study will not allow more than nine states to participate in this study that cannot receive reimbursement from ATSDR for the registry approval process and data linkage. Study population The study population of approximately 463,922 cohort members consists of: Two cohorts from Camp Lejeune: 1. 214,970 Marine and Naval personnel who were stationed at Camp Lejeune anytime during the period April 1975-December 1985, and 2. 8,085 civilian employees who worked at Camp Lejeune anytime during the period October 1972 and December 1985. Two comparison cohorts from Camp Pendleton: 1. 233,631 Marines stationed at Camp Pendleton anytime during April 1975- December 1985, and 2. 7,236 civilian employees who worked at Camp Pendleton anytime during the period October 1972 and December 1985 Technical Requirements. The contractor shall provide all resources necessary to accomplish the tasks described herein. Specifically, the contractor shall: Task 1 - Study Planning 1. Kick-off meeting via conference call with ATSDR staff. The meeting will provide an opportunity for ATSDR staff to explain the history, goals, and design of the project. Following the conference call, provide ATSDR with a detailed work plan. 2. Meet in person with ATSDR staff within after providing the work plan to discuss the details of the task order. This meeting shall be held at CDC facilities in Atlanta, GA. 3. Obtain the CDC/ATSDR's Project Officer's approval of the contractor's detailed work plan which describes how the work will be performed and the timeline. Once approved by the CDC/ATSDR Project Officer, the contractor shall not deviate from the approved work plan unless written modifications are approved by the Contracting Officer Representative (COR). Task 2 - Determine the vital status of cohort members 1. Use the ATSDR-provided personally identifiable information (PII) that includes social security number; subject ID; first, middle, and last names which are available for most subjects; date of birth; sex, and race recorded in the Defense Manpower Data Center (DMDC) database to determine the vital status as of December 2016 for 425,319 cohort members who had not died prior to January 1, 2009. 2. Obtain the current address for approximately 415,000 individuals who are determined to be alive through 2016. The contractor shall adhere to CDC standards on the use and disclosure of PII. The contractor will also be blinded as to which cohort the study subjects belong. 3. Prepare and submit a dataset to the National Death Index (NDI), in the format specified by NDI, to collect cause of death information for the period 2009 through 2016 for all individuals determined in Task 2 #1to be deceased and those whose vital status is unknown. 4. Negotiate a fee with the NDI and make any necessary payments to conduct the NDI searches. 5. Obtain from NDI the underlying and all contributing causes of death ("multiple cause-of-death" data). Task 3 - Obtain and manage cause of death information 1. Create a dataset that includes the personal identifying information provided by ATSDR and described in Task 2 #1; vital status; current address for those who are alive at the end of 2016; and multiple (underlying and contributing) cause of death data and state and date of death for decedents. The dataset will include all 463,922 cohort members. ATSDR will supply the contractor with the cause of death information for those who died prior to 2009 for inclusion in this dataset. Task 4 - Collect data from up to 55 participating state, territorial, and federal cancer registries 1. Contact the participating cancer registries to confirm their participation in the study, determine if there are any registry-specific procedures for data transfers and linkages, and confirm when the registries expect reimbursement for the data linkages. No more than nine states will be allowed to participate in this study that cannot receive reimbursement from ATSDR for the registry approval process and data linkage. 2. Request data linkage with participating cancer registries. 3. Obtain approved Data Use Agreements (DUA) from registries where ATSDR does not already have a DUA with that registry. 4. Use the dataset created in Task 3 #1 to prepare and submit data in the format requested by each cancer registry. The contactor shall provide the following variables to the registries for matching: race; sex; date of birth; date of death; vital status; last known address including street name and number, city, state, postal code, and country; first, middle, and last names (and suffix if applicable), which are available for most cohort members; social security number; and subject ID. 5. Collect and manage data on all primary invasive cancers and in situ bladder cancers from up to 55 participating state, territorial, and federal cancer registries for the Camp Lejeune and Camp Pendleton cohorts from the start of the registry or January 1, 1973, which is later, through December 2016. The contractor shall request that the cancer registries provide the supplied social security number and/or subject ID for registries that cannot provide data linked to social security number along with cancer data on: Primary Site; Histologic Type ICD-O-3; Laterality; Behavior Code ICD-O-3; Grade; Diagnostic Confirmation; SEER Summary Stage 2000; SEER Summary Stage 1977; Derived SEER Summary Stage 2000; Sequence Number-Central; Address at DX-State; Age at Diagnosis; Date of Diagnosis; and Type of Reporting Source. Note: Registries will be informed that ATSDR will maintain the link between the subject ID and the PII including social security number and name. 6. Provide assistance to the registry if necessary, including conducting the data linkage as needed. Travel to several registries may be required in order to accomplish this task. 7. Reimburse each registry for data. Task 5 - Prepare and deliver a final comprehensive study data set 1. Create and provide a dataset (a combined dataset including the personal identifying information, vital status data, and cause of death data described in Task 3 #1; cancer data described in Task 4#5; and the registry providing the data as a flat file and in SAS dataset format. Anticipated period of performance. The period of performance is 24 months from the contract award date. Other important considerations. None Capability statement /information sought. The information requested below is the only information the government will review in response to this sources sought notice. Therefore, please explain, in detail, your experience, knowledge and ability to provide the following: a. Your opinion about the difficulty and or feasibility of the potential requirement or proposed acquisition, possible solutions and approaches that may currently exist in the marketplace, and information regarding innovative ideas or concepts. b. Your staff expertise, including your availability, experience, and formal and other training. Your current in house capability and capacity to perform the work. c. Your completed projects of similar nature. d. Your corporate experience and management capability. e. Provide any examples of prior completed Government contracts, reference, and other related information. The Government will not return capability statements received. Information Submission Instructions: Please include a cover page with the following business information: a) DUNS: b) Organization name and address c) Do you have a Government approved accounting system? If so, please identify the agency that approved the system. d) Business size and type of business, (e. g., large, small business, 8(a), woman owned, veteran owned, etc.) pursuant to the applicable NAICS code_____________ with a size standards of __________. e) Point of Contact, phone, fax and email address of individuals who can verify the demonstrated capabilities identified in the response. f) Can this acquisition be purchased through GSA? If so, which GSA schedule do you recommend? Page Limitation: Capability Statements shall be provided in writing and limited to 8 single-spaced pages excluding cover page. Pages shall be formatted as follows: MS Word, 8 ½ x 11, 12 pitch, Times New Roman font with one (1) inch margins. The Government will not accept oral presentations of capability statements. Response Due Date: Submit capability statements via email to Sherrie A. Blackmon, Contracting Officer at kuj1@cdc.gov. Should you have any questions concerning this sources sought, also direct your questions directly to the aforementioned Contracting Officer. Responses must be submitted not later than 3:30 pm, Eastern Standard Time (EST) by 22 May 2017. Capability statements will NOT be accepted after the due date. The Government will not return capability statements received. No reimbursement will be made for any costs associated with providing information in response to this sources sought, or for any follow up information requests. "Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s)."
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