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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 17, 2017 FBO #5654
DOCUMENT

99 -- Asbestos Survey at the Bronx VAMC - Attachment

Notice Date

5/15/2017
 

Notice Type

Attachment
 

NAICS

541490 — Other Specialized Design Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24217N0656
 

Response Due

5/19/2017
 

Archive Date

6/3/2017
 

Point of Contact

Dany Humphreys
 

E-Mail Address

se,
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

US Department of Veterans Affairs Project No. 526-15-120 James J. Peters Bronx VA Medical Center Revision: March 30, 2017 ASBESTOS SURVEY SCOPE OF WORK The contractor shall perform a thorough and complete asbestos survey for all buildings that are part of the James J Peters VA Medical Center. The purpose of the asbestos survey and related activities is to update a previous Hospital-wide Asbestos survey completed in 2010. The original survey was completed for the buildings: 16, 100, 101, 105, 106, 107, and 110. The new survey is to build upon the benchmark set by the old survey and then add/revise/update both the drawings and the final report for each building included in the 2010 Asbestos Survey. The contractor will conduct site visits and testing for each building, and will then submit both drawings and a final report for each building. The combined package for each building will include at a minimum, abatement drawings with copies both in electronic (latest CAD & PDF) and hard copy formats, and a final written report that includes at minimum an assessment report that summarizes the results of the survey and, and provides appropriate abatement response alternatives. The report shall also include any and all documentation including lab analysis sheets, photographs, drawings, etc., which may be needed to substantiate the presence or absence, quantity, condition, and location of ACM. The report should also include detailed breakdown asbestos abatement cost estimates for each building along with recommended plan of action. An Operations & Maintenance section is to be included as well as part of the final written report. All spaces including but not limited to, all rooms in all floors, utility closets, MEP rooms, penthouses, interstitial spaces, stairwells, etc of the following buildings/spaces are to be included as part of the Asbestos Survey for this project: - Building 100 - Building 101 - Building 105 - Building 106 - Building 107 - Building 110 - Building 16 - All underground tunnels including but not limited to, the service tunnel, interconnecting corridor between Building 100 and Building 106 on both the 1st floor and the ground floor, etc Total sq. footage for all building is approximately: 1,500,000 sq ft. The contractor shall provide all labor and equipment required to conduct the appropriate work task including, but not necessarily limited to, sampling tools and sample containers, respirators and other personal protective equipment, plastic sheeting, asbestos disposal bags, flashlights, ladders, photographic equipment and supplies, air monitoring equipment, and other supplies. The contractor shall be responsible for transportation or delivery of bulk samples to the analytical laboratory and for proper disposal of contaminated waste. The contractor s asbestos survey, bulk sampling and analysis, and reporting activities shall comply with the VA specifications and codes as specified in the VA Technical Information Library. All areas of homogeneous suspect material, without regard to the results of subsequent laboratory bulk analysis, shall be indicated on a set of building floor plans/ CAD drawings. Areas of homogeneous suspect materials shall be clearly delineated in the written report. The extent and location of ACM must be shown on a floor plan diagram as part of the final report. The contractor shall prepare an individual parcel specific survey/assessment report that summarizes the results of the survey and, if necessary, provides appropriate abatement response alternatives and cost estimates. The report shall include any and all documentation including lab analysis sheets, photographs, drawings, etc., which may be needed to substantiate the presence or absence, quantity, condition, and location of ACM. Contractor should make available to the Department (3) Original hard copies with original signatures along with (3) Electronic CDs (Including both CAD & PDF drawings) submitted to the Department and/or the authorized representative for review and approval. Revisions to the survey report shall be submitted to the Department within ten (10) calendar days of receipt of an agency review or recommendation letter. All reports and revisions shall be sent via email and by regular mail or hand delivery to the Department or authorized representative, and shall be signed and sealed by the contractor. SUBMITTALS Submittals are required after the completion of each building. These submittals are subject to review and acceptance by the VA and/or its representative(s). Specific submittals and timeline references are included within the Master Specifications. Submittals will require at minimum, abatement drawings with copies both in electronic (latest CAD & PDF) and hard copy formats, and a final written report that includes at minimum an assessment report that summarizes the results of the survey and, and provides appropriate abatement response alternatives. The report shall also include any and all documentation including lab analysis sheets, photographs, drawings, etc., which may be needed to substantiate the presence or absence, quantity, condition, and location of ACM. The report should also include detailed breakdown asbestos abatement cost estimates for each building along with recommended plan of action. An Operations & Maintenance section is to be included as well as part of the final written report. Contractor should make available to the Department, for each building: (3) Original hard copies with original signatures along with (3) Electronic CDs (Including both CAD & PDF drawings) submitted to the Department and/or the authorized representative for review and approval. Revisions to the survey report shall be submitted to the Department within ten (10) calendar days of receipt of an agency review or recommendation letter. All reports and revisions shall be sent via email and by regular mail or hand delivery to the Department or authorized representative, and shall be signed and sealed by the contractor. 1.1 RESPONSIBILITY The A/E shall provide all necessary professional services to perform the planning and design of the asbestos abatement project. The A/E is responsible and liable for the professional design in accordance with the contract, asbestos abatement best practices, VA standards, VA project-specific requirements if any, and all applicable regulations and standards. A/E firms do not often carry the necessary liability and pollution prevention insurance coverage for asbestos abatement projects. The insurance coverage may be obtained through use of an asbestos abatement contractor who will perform the asbestos abatement. The subcontractor s insurance coverage for the asbestos abatement shall be sufficient to cover the project s abatement needs. 1.2 REGULATORY OVERSIGHT AUTHORITY The authority having regulatory oversight for asbestos abatement projects shall be the government agency which regulates the process being undertaken. For asbestos abatement, the agencies can include VA, OSHA, EPA, DOT, and state regulatory agencies. The VA representative for the building which is the subject of the asbestos survey project has full jurisdiction at the project level. 1.3 COORDINATION The A/E shall coordinate planning and design work for asbestos abatement projects with all affected parties within the building which is the subject of the abatement project. These parties may consist of: departmental supervisors for areas of the building where asbestos abatement is to take place; patient facilities which must remain occupied during abatement activities; any equipment or services which must remain operational during the course of abatement; and any other person, equipment or services which must remain un-interrupted during the course of the abatement project. Specific parties that should be consulted with when coordinating projects at a VA building are: VA Medical Center Director VA Project Manager overseeing the project Building Safety Department Building Industrial Hygiene Department Building Infection Control Department 1.4 VA DESIGN CRITERIA Pertinent standards of VA s Office of Construction and Facilities Management Technical Information Library (TIL). Some of the major standards are: 1.5.1 MASTER SPECIFICATIONS Located in the Technical Information Library Purpose Defines a standardized method for the A/E to assure that the contractors provide services that meet the design intent in terms of performance, regulatory compliance and quality. 1.5.2 DESIGN AND CONSTRUCTION PROCEDURES Located in the Technical Information Library. Purpose Establishes minimum consistent design/construction practices The Procedures section accomplishes this by: Referencing applicable codes and regulations Describing standard drawing formats Listing security strategies Including miscellaneous design details 1.5.3 DESIGN MANUALS Additional design manuals may need to be consulted during the design of asbestos projects. Additional design manuals for other disciplines are located in the Technical Information Library. Coordination with these other design manuals is encouraged and necessary in order to encompass all aspects of asbestos design projects. Purpose To convey the general and specific VA design philosophy for medical and support facilities. The Manuals accomplish this purpose by: Explaining specific design methodologies Referencing certain sections of the Master Specification and Standard Details Containing examples of certain design elements Listing and defining certain regulatory and standards interpretations Note: The A/E shall submit to VA a list of Design Manuals along with the TIL posted dates that were in effect on date of contract award. 1.5.4 DESIGN GUIDES Located in Technical Information Library Purpose Provides the A/E with specific layout templates and medical equipment lists for all types of spaces/uses, and specific design parameters for structural, electrical and mechanical services which may be present in the areas affected by the project. The Design Guides accomplish this by: Publishing design narrative Including functional diagrams and layout plates Listing Standards 1.5.5 DESIGN SUBMISSION REQUIREMENTS Located in Architect/Engineer Information Purpose To provide a staged listing of tasks in various design categories as a way to define the A/E scope in order to assure thorough and timely completion of the final design package and bid documents. The Instructions accomplish this purpose by: Progressively listing tasks such as Design Development, and Construction Documents stages Requiring task completion and submission for each stage according to a Critical Path Method (CPM) calendar Implementation of a QA/QC process to assure a quality design product Indicating the final distribution of bid documents 1.5.6 ARCHITECT/ENGINEER REVIEW CHECKLISTS Located in Technical Information Library Purpose Provides the VA Peer Reviewer with a minimum list of critical items, which must be included in each A/E submission. The Checklist accomplishes this by: Referring to all applicable VA design tools which apply to the specific project Detailing certain Life Safety and coordination requirements 1.5.7 DESIGN ALERTS Located in Technical Information Library Purpose Communicates current design issues and solutions The Design Alerts accomplish this by: Publishing periodic alert memos Summarizing design solutions 1.5.8 QUALITY ALERTS Located in Technical Information Library Purpose Communicates quality deficiencies from recent A/E design submissions The Quality Alerts accomplish this by: Publishing checklists of design details often missed Including references to technical resources 1.5.9 PHYSICAL SECURITY DESIGN MANUAL FOR VA FACILITIES MISSION CRITICAL FACILITIES & LIFE SAFETY PROTECTED FACILITIES Located in Technical Information Library Purpose Sets physical security standards for facilities required to continue operation during a natural or man-made event, and for facilities that are required to protect the life safety of patients and staff in an emergency. The Manuals accomplish this by: Sets objectives for physical security Provides strategies for use in design and construction to provide protection to VA facilities Provides cost effective design criteria 1.6 APPLICABLE STANDARDS 1.6.1 GENERAL Federal requirements which govern asbestos abatement include, but are not limited to, the following regulations. Occupational Safety and Health Administration (OSHA) Title 29 CFR 1926.1101 - Construction Standard for Asbestos Title 29 CFR 1910.132 - Personal Protective Equipment Title 29 CFR 1910.134 - Respiratory Protection Title 29 CFR 1926 - Construction Industry Standards Title 29 CFR 1910.20 - Access to Employee Exposure and Medical Records Title 29 CFR 1910.1200 - Hazard Communication Title 29 CFR 1910.151 - Medical and First Aid Environmental Protection Agency (EPA): 40 CFR 61 Subpart A and M (Revised Subpart B) - National Emission Standard for Hazardous Air Pollutants - Asbestos. 40 CFR 763.80 - Asbestos Hazard Emergency Response Act (AHERA) Department of Transportation (DOT) Title 49 CFR 100 - 185 Transportation Standards which govern asbestos abatement activities include, but are not limited to, the following: American National Standards Institute (ANSI) Z9.2-79 - Fundamentals Governing the Design and Operation of Local Exhaust Systems Z88.2 - Practices for Respiratory Protection. Underwriters Laboratories (UL) 586-90 - UL Standard for Safety of HEPA Filter Units, 7th Edition. Standards which govern encapsulation work include, but are not limited to the following: American Society for Testing and Materials (ASTM) Standards which govern the fire and safety concerns in abatement work include, but are not limited to, the following: National Fire Protection Association (NFPA) 241 - Standard for Safeguarding Construction, Alteration, and Demolition Operations. NFPA 701 - Standard Methods for Fire Tests for Flame Resistant Textiles and Film. NFPA 101 - Life Safety Code 1.6.2 LOCAL REGULATIONS AND CONDITIONS State requirements and laws, may differ from federal regulations covering asbestos abatement. All applicable state requirements must be consulted when designing the asbestos abatement project. If the state requirements are more stringent than the federal regulations, the more stringent standard shall be used in all cases. Local requirements and laws may differ from federal and state regulations covering asbestos abatement. All applicable local requirements must be consulted when designing the asbestos abatement project. If the local requirements are more stringent than the federal and state regulations, the more stringent standard shall be used in all cases. 1.7 DESIGN REQUIREMENTS The following elements are required for all asbestos abatement project designs for VA facilities: All project designs must be developed and/or reviewed and approved by an EPA Model Curriculum trained and applicable state accredited Asbestos Project Designer. This is to ensure that all applicable federal, state and local regulations are followed regarding the design of asbestos abatement projects. VA representatives conducting peer review of asbestos designs need not be accredited Asbestos Project Designers. All asbestos inspections performed in VA facilities for the purposes of gathering information for the development of the asbestos abatement project design must be performed by EPA Model Curriculum trained and applicable state accredited Asbestos Inspector. VA Master Specifications have been developed for typical asbestos abatement work. The appropriate sections shall be edited to meet the project scope of work and specific project requirements. The A/E shall carefully coordinate specifications with the drawings so that all work required by the drawings is included in the specifications. Specification content that does not apply to the project shall be deleted. The A/E shall modify the existing Master Specifications, when feasible, to address any abatement that is not specifically identified by the VA Master Specifications. 1.8 CRITERIA UNIQE TO THE VA 1.8.1 A/E DESIGN SUBMISSION REQUIREMENTS The VA Program Guide 18-15 identifies instructions for schematics, design development, and construction documents for Major Construction; Major New Facilities, Additions and Renovations (PG 18-15, Volume B); Minor and NMR projects (PG 18-15, Volume C); and Design/Build (PG 18-15, Volume E). These documents provide the minimum requirements for submissions related to the A/E and provide a clear basis for what is required at each stage of the design. 1.8.2 DRAWINGS The following criteria must be used when creating drawings to be used in support of the asbestos abatement project. Refer to VA Design and Construction Procedures for general drawing requirements. Consolidate notes and place them on the right-hand side of the sheet. Show scale, compass point, orientation, key plan, title, column grids and numbers, match-lines, room numbers and titles corresponding to the Architectural drawings. Clearly indentify all locations of materials to be removed during the asbestos abatement project. Clearly identify any life-critical systems that exist in abatement areas to ensure that these systems are isolated and not disturbed during the project. 1.8.3 SEQUENCE OF ASBESTOS ABATEMENT DRAWINGS Symbols and abbreviations Demolition Plans Asbestos materials location plans Details Summary of asbestos material quantities Coordination with A/E Design Submission Requirements (PG 18-15). 1.8.4 ABBREVIATIONS AND SYMBOLS Use only the abbreviations and symbols shown in the VA Standard Details. 1.8.5 PROPRIETARY ITEMS Do not use trade names or other identifications that identify a product of an individual manufacturer on any project, unless specifically approved and as follows: Where necessary to identify existing equipment or systems 2 GENERAL ASBESTOS ABATEMENT CRITERIA 2.1 REFERENCES Federal requirements which govern asbestos abatement include, but are not limited to, the following regulations. Occupational Safety and Health Administration (OSHA) Title 29 CFR 1926.1101 - Construction Standard for Asbestos Title 29 CFR 1910.132 - Personal Protective Equipment Title 29 CFR 1910.134 - Respiratory Protection Title 29 CFR 1926 - Construction Industry Standards Title 29 CFR 1910.20 - Access to Employee Exposure and Medical Records Title 29 CFR 1910.1200 - Hazard Communication Title 29 CFR 1910.151 - Medical and First Aid Environmental Protection Agency (EPA): 40 CFR 61 Subpart A and M (Revised Subpart B) - National Emission Standard for Hazardous Air Pollutants - Asbestos. 40 CFR 763.80 - Asbestos Hazard Emergency Response Act (AHERA) Department of Transportation (DOT) Title 49 CFR 100 - 185 Transportation Standards which govern asbestos abatement activities include, but are not limited to, the following: American National Standards Institute (ANSI) Z9.2-79 - Fundamentals Governing the Design and Operation of Local Exhaust Systems Z88.2 - Practices for Respiratory Protection. Underwriters Laboratories (UL) 586-90 - UL Standard for Safety of HEPA Filter Units, 7th Edition. Standards which govern encapsulation work include, but are not limited to the following: American Society for Testing and Materials (ASTM) Standards which govern the fire and safety concerns in abatement work include, but are not limited to, the following: National Fire Protection Association (NFPA) 241 - Standard for Safeguarding Construction, Alteration, and Demolition Operations. NFPA 701 - Standard Methods for Fire Tests for Flame Resistant Textiles and Film. NFPA 101 - Life Safety Code INTEREST If you are interested in this requirement, please send an email to Dany.Humphreys2@va.gov with your qualifications. 3 INFORMATION SECURITY REQUIREMENTS Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 3.1 ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS 1. A contractor/subcontrator shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. 2. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. 3. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness. 4. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. 3.2 VA INFORMATION CUSTODIAL LANGUAGE a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. c. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. d. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. a. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. b. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. 3.3 TRAINING c. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: (1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; (2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; (3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and (4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] d. The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. e. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete
 

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Document(s)

Attachment
 

File Name: VA242-17-N-0656 VA242-17-N-0656.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3496835&FileName=VA242-17-N-0656-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3496835&FileName=VA242-17-N-0656-000.docx

 

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Record

SN04509342-W 20170517/170515235459-e94bf25bfe6f3c41f2b229b48a56679c (fbodaily.com)
 

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