Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 18, 2017 FBO #5655
DOCUMENT

C -- 657A4-17-906, Remove & Replace Brick Veneer on Stairwell #11 - Attachment

Notice Date

5/16/2017
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (NCO) 15;3450 S 4th Street Trafficway;Leavenworth KS 66048
 

ZIP Code

66048
 

Solicitation Number

VA25517R0542
 

Response Due

6/14/2017
 

Archive Date

7/14/2017
 

Point of Contact

Michael J Bottary
 

E-Mail Address

6-1169<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

4 Synopsis: An A-E Services contract is being procured in accordance with the Brooks Act (Public Law [PL] 582) and implemented in accordance with the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected based on demonstrated competence and qualifications for the required work. This procurement is restricted to Service Disabled Veteran Owned Small Business (SDVOSB) firms. Projects are for the John J. Pershing VA Medical Center, 1500 N Westwood Blvd, Poplar Bluff, MO 63901. This requirement is being procured in accordance with the VAAR 836.6 as implemented in FAR Subpart 36.6. Projects 657A4-17-906 Remove and Replace Brick Veneer on Stairwell #11. It is the intent of the VA to award a single contract for both projects. This is not a Request for Proposal and an award will not be made with this announcement. This announcement is a request for SF 330s and other supporting information from qualified contractors that meet the professional and set aside requirements listed in this announcement. After the evaluation of SF330 submissions in accordance with the evaluation criteria, three or more of the most highly qualified firms will be chosen for interviews to present their approach to the design to arrive at selection of the number one firm for negotiations. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. The contract is anticipated to be awarded in July 31, 2017. Award of any resultant contract is contingent upon the availability of funds. No solicitation document is available and no other information pertaining to project scope, etc. is available at this time. Any request for assistance with submission or other procedural matters shall be submitted via email only to michael.bottary@va.gov. Personal visits to discuss this announcement will not be allowed. The NAICS Codes for this procurement is 541310 Architectural Services and small business size standard of $7.5 Million. Award of a Firm Fixed Price contract is anticipated. Anticipated time for completion of design is approximately 160 calendar days for project 657A4-17-906 Remove and Replace Brick Veneer on Stairwell #11 including time for VA reviews. The A/E firm shall also be required to perform construction period services if award of a construction project contract is made. DATABASE REGISTRATION INFORMATION: VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR THIS ACQUISITION IS 100% SET-ASIDE FOR QUALIFIED SERVICE DISABLED VETERAN OWNED SMALL BUSINESS AE FIRMS INCOMPLIANCE WITH AAR 852.219-10. ONLY BUSINESSES VERIFIED AND LISTED IN THE VENDOR INFORMATION PAGES DATABASE, (http://www.Vetbiz.gov), SHALL BE CONSIDERED. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM) database at www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their qualifications package. THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date. They shall also need to begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54) Project Remove & Replace Brick Veneer on Stairwell #11 SUPPLEMENT B SCOPE OF WORK: Due to an immediate safety hazard, A/E services are required for the preparation of Design Development, Survey, Schematics, Construction Documents, Cost Estimate, and Construction Period Services for project number 657A4-17-906: Remove and Replace Brick Veneer on Stairwell #11. This delivery order shall cover the following tasks. General Statement The A/E firm shall prepare plans and specifications for a construction contract to accomplish the following scope of work. This project requires the removal of the existing brick veneer from Stairwell #11 and replacement of the brick veneer with an appropriate aesthetic material that will ensure a long lifespan. The A/E firm should also prepare a construction cost estimate. The requirements for this work are as follows: Site Visits/Surveys Visit the site and survey site Survey existing Stairwell #11 and surrounding area Survey existing utilities Produce a written report compiling all necessary information Designs/Calculations/Investigations/Studies Calculations for structural, seismic, etc. Provide detailed construction cost estimates Provide Final Construction Drawings (100% design package) Provide a statement of work for construction solicitation Design layouts, phasing plans, drawings, specifications, and other documents or information, as needed, to provide a complete construction package Construction Period Services Provide consultation to the government, answer Requests for Information (RFIs), and other inquiries from the construction contractor, Contracting Officer, or Contracting Officer s Representative Provide Final As-built/Record drawings DESIGN DEVELOPMENT: The A/E firm shall: Meet with Facilities, and other personnel prior to start of design to determine detailed requirements of work involved; Work from existing building and site drawings furnished by the VA to develop project design. (These are to be used only as guidelines); Perform any necessary on-site field investigations to accomplish work and to verify drawings provided by the VA; Prepare rough sketches, if necessary, to solve possible problems in design throughout the contract; and Follow VA Program Guide PG-08-15 Volume C, and other applicable guidelines to design the project. The design A/E shall design this project to conform to the specifications, guides, handbooks, and requirements of the VA Design Specifications at the VA website http://www.cfm.va.gov/til/spec.asp. Other design criteria relevant to this project that are not contained within the VA Design Specifications must be obtained by the design A/E and comply with all applicable code requirements, and all Federal, State, and Local laws, rules, and regulations. CONSTRUCTION DOCUMENTS: A/E firm shall complete such further investigations to develop selected items into working drawings and specifications for issuance through the competitive bid process or through other bidding methods of procurement, specifically the SDVOSB program. In most instances, copies of the VA Master Construction Specifications will be available via the Internet, which will be edited and incorporated in the project specifications. In those instances where copies of the VA Master Construction Specifications are not available, the A/E shall develop the specification for incorporation into the project specifications. Copies of design guides, space criteria, room finishes, and other VA guidelines are also available via the Internet. Working drawings and specifications shall provide for construction within the National Fire Protection Association Code, VA Standards, and all other national codes. A/E shall provide a written synopsis describing the overall scope of the construction project as well as any pertinent information about the project that would assist potential bidders in preparing a comprehensive bid package. This synopsis is intended to be a general description of the project not to exceed two written pages in length. All necessary reports, specifications and other documents shall be prepared in MS Word and all drawings shall be prepared in AutoCAD and PDF. One (1) set each of CD-ROM computer disks containing all reports, specifications, documents, and drawings will be required for the final submission of Construction Documents. All necessary reports, cost estimates and other documents shall be prepared in accordance with all applicable portions of the A/E Submission Instructions, Program Guide PG-08-15, Volume C. A/E firm shall submit the following: The number of print copies designated in Paragraph 9 Design Deliverables. A complete set of drawing files shall also be provided on a CD disc, which was created by AutoCAD Release 2015 or older software. A complete set of drawing files shall consist of, but not limited to, all files used to create or plot the drawing files: Xref files which should be Bound to the drawing file; OLE Object files; Image files; Custom Plot Style Table files; Any fonts which are not standard with AutoCAD. A/E firm shall adhere to the following CAD standards: AIA 3rd Edition Layer Standard guidelines shall be used, which are already built into the software use with full Layer Descriptions. Layer integrity must be maintained on all layers, for example all doors and only doors should be on layer A-DOOR. Object elements mixed up on more than one layer, which should be on one layer, will not be accepted. Only TrueType Fonts shall be used to create drawing files. All drawing sheets for Plotting shall be created in Paper Space on Layout tabs. Templates with border and title block will be provided by VAEKHCS. All drawing object elements shall be created in Model Space at real world size. No object elements are to be scaled in Model Space. All scaling of object elements shall be done in Paper Space View ports only. A/E shall develop 20% bid deducts in project design in order to reduce project cost if over projected budget and shall clearly display in construction documents and on the drawings as deducts so that the drawings can be removed if deducted. ENGINEERS: The A/E shall retain qualified and licensed engineers to perform the details and design work of Civil and Structural engineering as well as all required associated subsystems as needed. ESTIMATE SUBMISSION REQUIREMENTS: a. General - the A/E shall submit a construction cost estimate with the drawings at each project submission. This estimate shall show the cost of construction, which would be expected to be reflected by the construction contractors' bids, if the bids were submitted on the same date as the estimate. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted. Simply stated, this means that if a construction element is shown, it must be priced; if it is shown in detail, it must be priced in detail. For detailed elements, "lump sum" or "allowance" figures will not be acceptable. b. Use of Forms - VA Form 10-6238, Estimate Worksheet: This form serves two purposes: (a) to show the division of cost between labor and material for each cost item; and (b) to extend the level of detail of an estimate beyond square foot cost summaries. The estimated costs shall include all labor, materials, mobilization, overhead, insurance, and applicable contractor markup. A/E may utilize their estimate worksheets if approved in advance by the VA. The use of other estimate forms may be used with the approval of the CO. AS-BUILT/RECORD DRAWINGS: The A/E firm shall provide a clause in the specifications indicating the method by which a contractor will provide information (i.e., red line mark-ups ) to the firm to allow the firm to provide As-built/Record drawings upon completion of construction. The A/E firm shall submit the following: The number of print copies as designated in Paragraph 9 Design Deliverables. A complete set of As-built/Record drawings shall also be provided on a CD in both AutoCAD and PDF format. CRITERIA FOR DESIGN AND PROJECT DEVELOPMENT: The A/E firm shall design to conform to the requirements of the following VA documents in preparing the design specified in this work order amendment. These documents can be found at the following website: www.cfm.va.gov/TIL/spec.asp. -Design and Construction Procedures, PG-18-3 -Design Manuals, PG-18-10, Equipment -Standard Details, PG-18-4 -Equipment Reference Manual, PG-18-6 -Equipment Guide List, PG-18-5 -Master Construction Specifications, Program Guide, PG-18-1 -VA Office of Construction & Facilities Management Design Manual (Dated: August 1, 2014) -National Codes and Standards (e.g., NFPA, NEC, Natl. Plumbing Code, EPA, OSHA, etc.) -VA Electrical Design Manual -VA Design Alerts -VA Quality Alerts -VA Drawing Title Box Layout -Technical Summaries -VA HVAC Design Manual -Missouri Department of Natural Recourses Requirements -Manual for Preparation and Issuance of Construction Solicitation and Contract Documents -Minimum Requirements for A/E Submissions" for Minor and Minor Miscellaneous projects, Handbook H-18-15 Volume C -National Codes and Standards (NFPA, NEC, Natl. Plumbing Code, EPA, OSHA, etc.) -Uniform Accessibility Standards -Electrical Design Manual for Hospital Project -Estimating Manual -USP 800 -Seismic Requirements Other design criteria may be required to meet specific requirements of the design work scope that are not listed above, or are not available on the VA Office of Facilities web site. The A/E is responsible for obtaining and complying with all such criteria. PROMOTION OF FULL AND OPEN COMPETITION: The A/E firm agrees to assure specifications are not restrictive. Specifications will be based on performance criteria when possible and will not use brand names. If an occasion arises that the use of a brand name is necessary, the A/E will provide a justification including: Why the particular brand must be used or why a specification cannot be written (i.e., Proprietary design) The criteria of alternate items must be met to be considered equal. In the event that it is necessary to pre-qualify major components, the A/E will advise the Contracting Officer of such, so that the necessary action can be taken to establish a Qualified Products List. In addition to requirements of the special provisions, a certification will be provided stating the solicitation is not restrictive; it has been written to provide full and open competition; and will list at least three manufacturers who can supply major components or systems of the project. DESIGN DELIVERABLES: Pre-Design Meeting: Meeting may require site visit Discuss concept of project Ask/Address questions/concerns of project 50% Design Deliverable Site Visits Studies/Investigations Information Calculations Construction Cost Estimate Narratives, Analyses, Studies, Calculations, Data, Initial Phasing Plan, and Construction Drawings List of VA Master and A/E produced Specifications Email Excel doc to COR Email Documents to COR Email Documents to COR Design Development (DD) 95% Submission: Construction Cost Estimate Narratives, Analyses, Studies, Calculations, Data, and Construction Drawings List of VA Master and A/E produced Specifications Email Excel doc/PDF to COR (1) Full Size complete set (3) Half Size in PDF & AutoCAD to COR (1) complete set on PDF & Word emailed to COR Construction Documents (CD) 100% Submission: Construction Cost Estimate Narratives, Analyses, Studies, Calculations, Data, and Drawings List of VA Master And A/E produced Specifications (2) complete sets (2) complete sets, via (1) Full size and (1) half size prints, and emailed/disc originals and PDF & AutoCAD to COR (2) complete bound sets and also disc/emailed to COR As-Built/Record Drawings (As-Built) Project Close Out Submission: Narratives, Analyses, Studies, Calculations, Data, and Drawings (1) Full size Full Set, CD-ROM computer disks with all drawings listed in current version of AutoCAD & PDF in use by the VAMC, PDF s and all BIM models in Revit 2013 sent to COR DESIGN REVIEW AND COMPLETION SCHEDULE: The A/E shall perform the work required by this contract within the limits of the following schedule. The A/E shall provide Professional Architects and Engineers as directed by the Contracting Officer who are familiar with the work to attend the Design Reviews on the following dates approximate days: (See next page) Design Deliverable Deliverable Requirements Deadlines after Notice to Proceed (Days Allowed) Pre-Design Meeting (5 days) 50% Site Visits, Studies/Investigations Information, Calculations, 30% Construction Drawings; Initial Specification Review; Initial Phasing Plan: Initial Cost Estimate Review 35 days (30 days) COR Review and Feedback 45 days (10 days) 95% 95% Construction Drawings; Final Specification Review; Final Cost Estimate Review; Final Phasing Plan 65 days (20 days) COR Review and Feedback 70 days (5 days) Final Final Construction Documents; Two (2) sets of Final Construction Drawings and Final Specifications; One (1) CD-ROM containing all Construction Documents, AutoCAD & PDG drawings 90 days (20 days) As-Builts/ Record Drawings One (1) set of As-Built Construction Drawings, ; One (1) CD-ROM containing all Construction Documents, AutoCAD & PDF drawings, Requests for Information, Invoices, Correspondence, etc. 15 days after Construction Close-Out TOTAL OF 90 DAYS for A/E Design The final construction documents from this work shall be subject to review and approval (by signature) of all members of an Integrated Project Team (IPT) consisting of medical center personnel.   These individuals shall be identified by the COR at the Pre-Design Meeting. The Contracting Officer (CO) may schedule an additional Design Review(s) as necessary when it is determined by the CO that such review(s) is/are required for satisfactory completion of A/E contract requirements. The A/E will be reimbursed for all additional review meetings, unless it is determined by the CO that such additional reviews were requested by the A/E, or were required due to the A/E s failure to meet contract requirements. A/E firm shall provide to the COR one (1) full size and two (2) half-size drawings of the 100% package. A/E shall also provide two (2) bound sets of 100% specifications to the COR for use during bidding and construction. CONSTRUCTION PERIOD SERVICES: The A/E firm shall provide such construction period services to allow the VA to supervise the contract on a daily basis with adequate support from the A/E firm. The design A/E shall answer Requests for Information, general questions, and other inquiries regarding the scope of this project. The items of support shall include, but not be limited to: Review of all technical submittals, shop drawings and other technical correspondence. Provide advice and consultation on questions raised by the VA or the contractor on technical matters. Answer Requests for Information (RFIs), and other inquiries from the construction contractor, Contracting Officer, or Contracting Officer s Representative. Provide sketches and cost estimates as necessary. The A/E shall provide adequate representation at all pre-bid and pre-construction conferences to answer questions from contractors and inform them of technical items which should be brought to their attention for a complete job. Review Contractor prepared Changer Orders and breakdown of associated cost for reasonableness. Perform final walkthroughs with COR and Contractor. Provide As-build/Record drawings (SEE SP B5 DESIGN DELIVERABLES) for more information. SITE VISITS: The A/E firm shall provide representatives to make periodic site visits during the construction to provide additional support to the VA in managing the contract. Site visits shall be a fixed cost per visit. General site visits and Final inspection. Formal documentation will be required for all site visits. Final inspection reports will be prepared by the A/E firm and submitted to the VA for issuance to the contractor. Estimated number of site visits is one (1) initial meeting with VA Staff, one (1) Pre-bid, one (1) Pre-Construction, one (1) Final Inspection, and five (5) general site visits. All site visits not subsequently used shall not be charged to the VA. MISCELLANEOUS: Existing drawings for building(s) included within the limits of this project will be provided to the A/E Consultant. Any drawings taken off the premises must be returned undamaged, and, if possible, returned along with an electronic copy via email in.PDF format to the Contracting Officer s Representative. Any drawings that are currently in electronic format will be sent to the design A/E via email through the Contracting Officer s Representative. As-built drawings have been found not to show the actual location, quantity, etc., of all building features, and should only be used as a general guide. The extent of drawing work required will include updating the existing building plan drawings that are in AutoCAD format within the project work scope. VA Engineering personnel will assist when site inspection procedures affect the functioning of any of the building utility systems. Some utility systems are critical. If a shutdown is required, it must be conducted during an evening or weekend, and scheduled with the VA in advance. The VA must be notified two (2) weeks prior to any utility interruptions. In accordance with 52.236-22, Design within Funding Limitation (APR 1984), the estimated cost for design for this project is between $250,000 and 500,000. EVALUATION FACTORS: Selection criteria are in accordance with Federal Acquisition Regulation (FAR) Part 36.602-1 and VA Acquisition Regulation (VAAR) Part 836.602-1.   Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as necessary.   SF 330 submissions including any additional pages are not to exceed fifty (50) pages. Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as required and SF 330 submissions including any additional pages are not to exceed fifty (50) pages. Qualifications (SF330) submitted by each firm for Project # 657-401: Replace Building 2 from Residential to Learning Resource Center (LRC) for John J. Pershing VA Medical Center will be reviewed and evaluated based on the following evaluation criteria listed below: Professional Qualifications: the qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. AE firms shall have licensed professional architects and engineers currently registered in the state which has recognized the engineering license. The specific disciplines which will be evaluated are Architects, Healthcare planner, Engineers (to include Electrical, Mechanical, and Fire Protection), Interior Design Decorator, Estimators, and Project Managers. Specialized Experience and Technical Competence: specific experience and technical skill in the type and scope of work required for medical facilities new construction and renovations to existing medical facilities, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Capacity to Accomplish the Work: the general work load and staffing capacity of the design office which will be responsible for the majority of the design and the ability to accomplish the work in the required time will be evaluated. In accordance with VAAR 852.219-10(c)(1), prime contractors shall clearly demonstrate how they will meet the requirement that at least 50 percent of the design work be accomplished by employees of the concern or employees of eligible service-disabled veteran owned small business subcontractor/consultant. Past Performance: the past performance of projects that are complete (design and construction) that the firm has designed relevant in scope to the advertised project that were accomplished with the Department of Veterans Affairs, other Government agencies, and private industry in terms of cost control, quality of work, and compliance with performance schedules will be examined. Project past performances that are older than 3 years will receive a lesser score than those references for projects accomplished within the past 3 years. Location of Design Firm: the geographic proximity of each firm to the location of the VA Medical Center will be evaluated. The mileage restriction is in compliance with VAAR 805.207(b). This criterion will apply to the office from which the majority of the design services will be performed. Firms within 350 miles of the medical center will receive a maximum score. Firms more distant than 350 miles will receive a zero score for this criterion. Firms with contractor and subcontractor employees identified in the SF 330 that will come from beyond that radius will result in the lower evaluated score for that factor. Also, in no case will travel costs for the awardee and their subcontractors be paid for any travel outside the 350-mile radius. It is strongly recommended that a presence within the 350 mile radius be maintained as the most feasible way to efficiently accomplish the work within the time and dollars allotted. Claims and Terminations: record of significant claims against the firm or terminated contracts because of improper or incomplete architectural and engineering services will be examined. Reputation in A-E Community: reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LeVAMC/VAMCKS/VA25517R0542/listing.html)
 

Document(s)

Attachment
 

File Name: VA255-17-R-0542 VA255-17-R-0542_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3501302&FileName=VA255-17-R-0542-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3501302&FileName=VA255-17-R-0542-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: John J. Pershing VAMC;1500 N Westwood Blvd;Poplar Bluff, MO

Zip Code: 63901
 

Record

SN04510828-W 20170518/170516235005-25e9cce796e2c59050be9d1d8774c253 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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