MODIFICATION
87 -- OLYM-PROVIDE CERTIFIED WEED FREE HAY
- Notice Date
- 5/25/2017
- Notice Type
- Modification/Amendment
- NAICS
- 111940
— Hay Farming
- Contracting Office
- NPS, PWR - OLYM MABO 600 E. Park Avenue Port Angeles WA 98362-6757 US
- ZIP Code
- 00000
- Solicitation Number
- P17PS01056
- Response Due
- 5/30/2017
- Archive Date
- 6/14/2017
- Point of Contact
- Fuller, Phaedra
- Small Business Set-Aside
- N/A
- Description
- AMENDMENT 0002: This amendment increase the quantities, makes changes to DELIVERY and SCHEDULE OF HAY and changes the response date of this solicitation. -PARAGRAPH 02 REQUIREMENT: Change as follows FROM "NPS estimates needing 10-13 tons per month depending on number of animals to be fed." TO "NPS estimates needing 14-16 tons per month depending on number of animals to be fed." -PARAGRAPH 04 DELIVERY and SCHEDULE OF HAY: Change as follows FROM "Due to the NPS barn loft capacity, 7 tons will be delivered at a time if NPS barn lost is used for storage." TO "Due to the NPS barn capacity, if NPS loft is used for storage, no more than 10 tons will be delivered at a time. -PARAGRAPH 04 DELIVERY and SCHEDULE OF HAY: Change the following FROM "Vendor may choose to haul and store hay in vendor supplied dry van or box trailer left inside the corral area however NPS does not recommend delivery in trailers over 30 feet in length due to tight corners entering the corral area." TO "Vendor may choose to haul and store hay in vendor supplied dry van or box trailer left inside the corral area however NPS does not recommend delivery in trailers over 30 feet in length due to tight corners entering AND LEAVING the corral area." -Extend response date of this solicitation to May 30, 2017, 4:00pm PT. -Acknowledge receipt of Amendment by signing the SF-30 and note any changes to quote amount if applicable. Send the SF-30 by email to Nadine_Joe@nps.gov. (If you have not previously emailed me a quote, you will need to send all that is required from the base of this solicitation and all amendments applicable.) NO FURTHER CHANGES HAVE BEEN MADE. AMENDMENT 0001: This amendment increases the quantities and response date for this solicitation. -Change the quantities to 95 tons, NTE 115 tons. --Extend response date of this solicitation to May 17, 2017, 4:00pm PT. -Acknowledge receipt of Amendment by signing the SF-30 and note any changes to quote amount if applicable. Send the SF-30 by email to Nadine_Joe@nps.gov. (If you have not previously emailed me a quote, you will need to send all that is required from the base of this solicitation.) NO FURTHER CHANGES HAVE BEEN MADE. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94, 2005-95 (effective 01/19/17). It is the contractor's responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at https://www.acquisition.gov/?q=/browse far/52. The solicitation number is P17PS01056 and is issued as a Request for Quotation (RFQ). This RFQ is considered Full and Open-Competition. The NAICS code is 111940, Hay Farming, with an associated small business size standard of $750,000.00. The Government intends to issue a single firm-fixed price contract for one year of delivery service to the responsive, responsible offeror that represents the best value and can best satisfy the requirements of this RFQ. 01 - DESCRIPTION. The National Park Service (NPS), Olympic National Park (OLYM), has a requirement for a single vendor to supply, deliver and off-load the following quality certified weed-free hay for one year (see details in DELIVERY and SCHEDULE OF HAY). 02 - REQUIREMENT. Vendor to provide certified weed-free hay which must be clean and free of noxious weeds and seeds, mold, dirt and litter. The certified weed-free hay must be baled in appropriate colored twine or tagged as regulated by the state of origin that meets the North American Weed Free Forage certification program standards. Acceptable hay mixtures/blends are: -100% Orchard grass or Timothy or Orchard grass/Alfalfa, or -Timothy/Alfalfa mix as long as it is at least 60% Orchard grass or Timothy and nor more than 40% Alfalfa or -70% Orchard grass or Timothy and 30% Alfalfa (is preferred.) - Orchard grass/Alfalfa or Timothy/Alfalfa mixed in the bale or a mixture of Orchard grass or Timothy bales and Alfalfa bales. Bales will not exceed 110 pounds each. Compressed bales will not be accepted. NPS estimates needing 10-13 tons per month depending on the number of animals to be fed. The type of hay will not change during the duration of the contract. Deliveries will be arranged in advance with the Contracting Officer's Representative (COR). 03 - DELIVERY LOCATION. The delivery location is Olympic National Park's Elwha Barn, Olympic Hot Springs Road, Port Angeles, Washington, 98363. Physical location is approximately 11 miles west of Port Angeles. Take US Highway 101, then turn onto Elwha Valley Road, then run left onto Olympic Hot Springs Road, The Elwha Barn and mule paddock is to your immediate left once you turn off onto Olympic Hot Springs Road. 04 - DELIVERY and SCHEDULE OF HAY. Due to the NPS barn loft capacity, 7 tons will be delivered at a time if NPS barn loft is used for storage. If loft is used for storage, upon delivery, vendor will rotate bales in loft at time of delivery so that older bales are rotated forward and the new deliveries of bales are stored behind the older bales. If vendor chooses to use the NPS barn loft for storage, off-loading will require vendor to provide conveyor belt for loft loading. Vendor may choose to haul and store hay in vendor supplied dry van or box trailer left inside the corral area however NPS does not recommend delivery in trailers over 30 feet in length due to tight corners entering the corral area. A guaranteed overall delivery amount of 95 tons will be required with an option to provide an additional 20 tons, NTE 115 (the additional unit price per ton shall be the same unit price as the awarded amount. Refer to clause 52.217-6, Option for Increased Quantity, incorporated into this solicitation). First delivery: Should be between August 01, 2017 - August 04, 2017 Deliveries from then on: September 2017 - October 2017 (will be scheduled with Contracting Officer's Representative (COR) NO DELIVERIES FOR November 01, 2017 - March 31, 2018 because mules will be out of the park at winter pasture Deliveries resume: April 01, 2018 - July 31, 2018 (delivery amount will be scheduled with the COR) 05 - PRICE SCHEDULE. The unit of measure shall be in tons. Vendor shall not change the unit of measure during performance of the contract. The unit price shall include all elements necessary to load bales, haul to Elwha Barn, rotate stock in barn loft (older bales rotated forward and the new delivery of bales stored behind), set-up/take-down conveyor belt equipment, off-load bales and drive out. The anticipated need is approximately 7 tons delivered at the time of delivery for every three to five weeks in specified time frames noted in Paragraph 04. The guaranteed award quantity is 70 tons. The Optional quantity is up to 91 tons if needed (Pursuant to a contract modification, for the same unit pricing as the price per ton awarded). Complete the following: 95 tons @ $_______per ton, TOTAL:_______ Option: Additional 20 tons (Total NTE 115 tons). 06 - INSPECTION/ACCEPTANCE AND QUALITY CONTROL. Vendor bears the responsibility for any damage incurred to the hay in transit due to weather, theft, fire or other causative factors. Vendor is responsible for any expected or unexpected expenses incurred in the delivery of the hay. The certified weed-free hay must be baled in appropriate colored twine or tagged as regulated by the state of origin that meets the North American Weed Free Forage certification program standards. Bales will not exceed 110 pounds each. Compressed bales will not be accepted. Acceptable hay mixtures/blends are 100% Orchard grass or Timothy or Orchard grass/Alfalfa or Timothy/Alfalfa mix, as long as it is at least 60% Orchard grass or Timothy and no more than 40% Alfalfa. 70% Orchard grass or Timothy and 30% Alfalfa is preferred. It can be Orchard grass/Alfalfa or Timothy/Alfalfa mixed in the bale or a mixture of Orchard grass or Timothy bales in Alfalfa bales. Compressed bales will not be accepted. Hay will not be accepted until it is inspected by one of the Elwha Barn staff, and NPS employee responsible for receiving the delivery (staff may rotate). NPS employees will visually or physically inspect the bales and will weight some bales at time of delivery and will not accept damaged, wet or otherwise unacceptable hay unless cleared through the Trails Supervisor or designee. All hay deemed unsuitable will be replaced by the vendor within two weeks of delivery at no additional cost to the Government. NPS may also submit random hay samples to the Robin Hill Greenhouse, operated by NPS staff, to grow the samples for determining if hay contains noxious weeds or seeds. The National Park Service is a Federal Government agency exempt from state and local sales tax, Tax Exempt ID#140001849. 07 - CONTRACT CLAUSES The provision at 52.212-1, Instructions to Offerors- Commercial (Jan 2017); The provision at 52.212-2, Evaluation- Commercial Items (Oct 2014), EVALUATION: (A) Basis for Award: The Government will award a contract resulting from this solicitation to the responsible Offeror shoes quote conforming to the solicitation will be most advantageous to the Government on the basis of "Best Value" considering the following Evaluation Factors: (A) Price; (B) Quality (contains three sub-factors) and (C) Past Performance. The evaluation factor of Quality is as follows: (i) Weed-Free Certification: Contractor shall submit proof of weed-free certification or identified source of supply that is state-certified to supply weed-free hay as regulated by the states of origin that meets the North American Weed Free Forage certification program standards; (ii) Invoicing: Contractor to explain method used for weighing bales to determine number of tons delivered and be capable of providing detailed business invoice to show type of hay and how many tons delivered each time in lieu of using weight tickets on a certified scale; and (iii) Equipment Requirements: Contractor shall indicate capability to haul, set-up and operate equipment necessary to loft-load bales and rotate stock (contractor must utilize its own staff and equipment to loft-load and rotate stock not relying on assistance from barn staff). Evaluation factors other than price, when combined, are approximately equal to price. Offerors are advised that the information provided will be used to evaluate and verify their capability to perform the service with regard to quality. End of clause. Quote must be good for 30 calendar days after close of this solicitation. The government reserves the right to make award without discussions. The government reserves the right to cancel this solicitation. FAR 52.204-07 System for Award Management (Oct 2016): Offerors must also be actively registered in the SAM.gov on-line database, at website address https:sam.gov. Active registration means at the time quote is submitted, registration status in SAM reads "active." Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications (reps/certs)- Commercial Items (Jan 2017), with quote or have completed the reps/certs section in their SAM.gov registration; FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Jan 2017); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JAN 2017) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements; 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations; 52.233-3 Protest After Award; 52.233-4 Applicable Law for Breach of Contract Claim; (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards; 52.209-6 Protecting the Government ¿s Interest When Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment; 52.219-14 Limitations on Subcontracting; 52.222-3 Convict Labor; 52.222-19 Child Labor-Cooperation with Authorities and Remedies; 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity; 52.222-36 Equal Opportunity for Workers with Disabilities; 52.222-50 Combating Trafficking in Persons; 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.232-33 Payment by Electronic Funds Transfer-System for Award Management; (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.222-17 Nondisplacement of Qualified Workers; 52.222-41 Service Contract Labor Standards; 52.222-42 Statement of Equivalent Rates for Federal Hires In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. Employee Class: Monetary Wage-Fringe Benefits: ; 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment; 52.222-55 Minimum Wages Under Executive Order 13658; 52.222-62 Paid Sick Leave Under Executive Order 13706. End of Clause. 52.217-6, Option for Increased Quantity-The Government may increase the quantity of supplies called for in the Schedule a the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within the Period of Performance. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree. SHOULD YOU BE AWARDED THE CONTRACT, the following will be applicable: DOI Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)- IPP REGISTRATION IS NOT REQUIRED UNTIL AFTER AWARD. [HOWEVER, THE CONTRACTOR HAS AN OPTION TO CHOOSE IF THEY PREFER TO BE PAID BY GOVERNMENT CHARGE CARD (INVOICES SENT THROUGH THE EMAIL) OR THROUGH THE IPP SYSTEM. THIS DECISION, ONCE MADE, WILL CARRY THROUGH THE ENTIRE CONTRACT PERFORMANCE PERIOD AND CANNOT BE MODIFIED.] If the contractor chooses to use the IPP system, payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Contractor's business invoice (upload your business invoice as an attachment to the IPP invoice before you click "submit" in IPP). Contractor's failure to attach the required documentation will result in the IPP invoice being rejected. The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. NOTE - - Content of a proper invoice shall include the following, in accordance with Federal Acquisition Regulation 32.9 - Prompt Payment: (a) Name and address of the contractor, (b) Invoice date and invoice number (Contractors should date invoices as close as possible to the date of mailing or transmission), (c) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number), (d) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed, (e) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading, (f) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment), and (g) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice. 08 - INSTRUCTIONS TO OFFERORS - WHAT TO SUBMIT. (A) Offeror legal business name, DUNS, point of contact name, phone number, and email address (the DUNS number will be verified in the SAM.gov database including reps/certs - - refer back to clauses 52.204-07 and 52.212-03 above); (B) Fill in the price and total in paragraph 06, titled "PRICE SCHEDULE;" (C) The Standard Form 18 (SF18) must be signed by an individual within the company authorized to commit the company. Fill in blocks 13a-f, 14, 15, 16a-c; (D) The Standard Form 30 (SF-30), one form per each amendment, IF APPLICABLE.; (E) Fill out reps/certs from provision 52.212-03 manually or have reps/certs completed in SAM. NOTE: In accordance with the clause 52.219-28 (as incorporated by reference in Section 05 above), if the Offeror does not have a representation in SAM for the NAICS code applicable to this solicitation, the Offeror will be required to complete a representation and submit to the Contracting Officer after award; (F) Provide Weed-Free Certification, Invoicing method and Equipment Requirements as stated in 52.212-2 Evaluation-Commercial Items. (G) Provide 3 references from prior relative experiences which should include project name, company, location, dollar value, dates of duration and company point of contact with phone number and email address. A phone call or email will be made to the references to help determine Past Performance. 09 - QUESTIONS. Any questions regarding this solicitation MUST be submitted in writing (email) by Tuesday, May 16, 2017, 4:00pm Pacific Time (PT) to Nadine Joe at email address Nadine_Joe@nps.gov and you must reference the solicitation number in the subject line as "P17PS01056-Question(s)." 10 - HOW, WHERE AND WHEN TO SUBMIT THE QUOTE. Quotes can be submitted by email or hand-delivered. Telephone, faxed or mailed quotes will not be accepted. For email submittals, email to Nadine_Joe@nps.gov and include the solicitation number "P17PS01056-QUOTE" in the subject line. Quotes must be received no later than 4pm Pacific Time (PT) on Wednesday, May 17, 2017. If a quote is hand-delivered, write the solicitation number "P17PS01056-QUOTE" on the envelope as well as the contractor's name, address and contractors point of contact. The hand delivered quote must be received in this office, National Park Service, Lake Roosevelt Recreation Area (LARO) 1008 Crest Drive, Coulee Dam, WA 99116-1259 by the closing date (Wednesday, May 17, 2017). You may access the SF-18 or SF-30 forms (if applicable) via the link to FedConnect or by going directly to the FedConnect website at https://www.fedconnect.net. Once at the FedConnect home page, click "Search Public Opportunities Only." Next screen under Search Criteria, change the drop-down menu selection to read "Reference Number," then type in solicitation number P17PS01056 and click "search." Next screen, click the underlined text that is the title of the solicitation shown as "OLYM-PROVIDE CERTIFIED WEED FREE HAY." screen is the overview screen. On the right-hand side is the list of documents posted showing the SF-18 or SF-30 form.
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