SOLICITATION NOTICE
66 -- Two Photon Microscope
- Notice Date
- 6/5/2017
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, Station Support/Simplified Acquisitions, 6001 Executive Boulevard, Room 3165, Bethesda, Maryland, 20892, United States
- ZIP Code
- 20892
- Solicitation Number
- HHS-NIH-NIDA-SSSA-CSS-17-319
- Archive Date
- 7/6/2017
- Point of Contact
- Lauren M. Phelps, Phone: 3014802453
- E-Mail Address
-
lauren.phelps@nih.gov
(lauren.phelps@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Two Photon Microscope Competitive Combined Synopsis/Solicitation HHS-NIH-NIDA-SSSA-CSS-17-319 INTRODUCTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is HHS-NIH-NIDA-SSSA-CSS-17-319 and the solicitation is issued as a request for proposal (RFP). ACQUISITION AUTHORITY This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures; FAR Subpart 13.5- Simplified Procedures for Certain Commercial Items; and FAR Part 12-Acquisition of Commercial Items, and is expected to exceed the simplified acquisition threshold. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, dated January 19, 2017. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE The procurement is classified under NAICS code 334516 with a Size Standard of 1,000 Employees. SET-ASIDE STATUS This acquisition is unrestricted. DESCRIPTION OF REQUIREMENT Background The NINDS Synaptic Physiology Section explores the dynamics and modulation of transmitter release, diffusion, and receptor activation at excitatory and inhibitory synapses in the mammalian central nervous system (CNS). Investigators study the biophysics of synaptic transmission and mechanism by which neurons integrate synaptic information. In many retinal neurons, key information processing occurs in processes that are distant from the cell body, such that cannot be detected by a somatic electrode. The study of such neurons benefits particularly from recent optical techniques that employ florescent sensors to measure changes in the membrane potential or calcium in remote areas in the cell. Providing investigators access to a state-of-the-art photon laser scanning microscope system is crucial to the mission of the NINDS and the Synaptic Physiology Section. Purpose The purpose of this requirement is to acquire one (1) two-photon laser scanning microscope system to examine the mechanisms of synaptic integration and dendritic information in amacrine and ganglion cells in the mouse retina. Requirements The purpose of this requirement is to purchase one (1) two-photon laser scanning microscope system on a brand name or equal basis. The brand name system that meets requirements is the Scientifica SliceScope with PatchPad (multiphoton-compatible) and HyperScope galvo scanning module. The salient brand name or equal characteristics required are detailed in Section 5 "Salient Characteristics" of this requirement. Salient Characteristics The NINDS Synaptic Physiology Section requires one (1) two photon microscope system (inclusive of all system components and peripherals), one (1) PC work station (inclusive of all electronics for system control and data acquisition), associated software and hardware, and one (1) user manual. The microscope system requirements are detailed below: A.The system must employ either resonant scanning (8 kHz) in the X axis with galvanometer-based scanning in the Y axis, or galvanometer-based scanning in X and Y axes with the capability to add resonance scanning at a later date. The system also must be equipped with automated z-axis movement to enable automated acquisition of XYZ stacks. Alignment tools must be included. B.The system must include two GaAsp photomultiplier tubes (PMTs) for sensitive, two-channel fluorescence detection and filters that enable simultaneous detection of red and green fluorescences. The system must possess or be upgradable to PMTs with rapid gating capabilities (e.g., Hamamatsu H11706P-40) to enable simultaneous fluorescence detection and visible light stimulation. Preamp electronics must be enclosed within the PMT casing or otherwise stored to minimize excess wiring. C.The system must have a minimum of 20X / 1.0 NA objective, with a minimum 2.0 mm working distance that should exhibit minimal auto fluorescence/phosphorescence upon exposure to Ultraviolet (UV) light. D.The system must have an X-Y scanning stage, motorized z-axis objective positioning and a condenser for transmitted light imaging. Either Dodt or DIC optics must be included for transmitted infrared contrast imaging. E.The system must include a CCD camera for transmitted light imaging. F.The system must include a Pockel cell, driver and mount for rapid laser attenuation. G.The system must allow for user installed patterned (spatial) visual light stimulation, through either the objective or condenser lenses. The optics must be compatible with UV (365-405 nm) stimulus light and make it possible to deliver UV light stimulus without encountering significant stimulus-related noise (due either to spectral leak or to auto fluorescence/phosphorescence) in the green or red emission detection channels. H.The system must include a PC work station, peripherals and software compatible with galvanometer-based scanning and allow for an option to add resonant scanning. I.The system must be compatible with ScanImage control software to use with existing data sets. Time stamp transitor-transitor logic (TTL) signals should be available to temporally align imaging data, electrophysiology data and visual stimulation. J.The system must be capable of automatically collecting and storing XYZ stacks and must include the option to be controlled by external triggers or deliver a trigger to synchronize with other experimental electronics. K.The system must include software and hardware required for system calibration and troubleshooting, as well as a user manual. Equipment Training Requirements The Contractor shall provide on-site training in use of the equipment. Training shall be provided by an original equipment manufacturer certified technician for up to four (4) Government employees. Warranty Requirements The Contractor shall provide a two (2) year warranty on all equipment, parts and repairs. The two (2) year warranty shall include preventative maintenance and technical support services by an OEM certified service technician. All products shall be warranted to be free from material defects in workmanship or material under normal use and service for the two year warranty period. The Contractor shall provide technical assistance to the Government by telephone, Skype and in person on an as needed basis during the warranty period. Contract Type A Firm Fixed Price Contract is contemplated. Invoicing shall be on a NET30 basis and payment shall be made via Electronic Funds Transfer (EFT). Payment shall be made with two milestones: 1) Delivery and Installation and 2) Training. Delivery Requirements The contractor shall deliver and install the required equipment within six (6) months after receipt of order. Delivery must be FOB Destination and must include inside installation. The equipment shall be delivered and installed between the hours of 8:00am and 5:00pm, Bethesda, MD local prevailing time, Monday through Friday. On-site training must take place at the customer site within two (2) weeks of equipment installation. Training shall take place between the hours of 8:00am and 5:00pm, Bethesda, MD local prevailing time, Monday through Friday. The contractor shall provide an Original Equipment Manufacturer (OEM) certified service technician to perform setup, installation, and training. Delivery Location: Delivery, installation, and training shall take place at the NIH Main Campus, Building 35A, Room 3E-696, 35A Convent Drive, Bethesda, MD 20892. APPLICABLE CLAUSES AND PROVISIONS The following FAR clauses and provisions shall apply to this solicitation: 1.All Offerors MUST be actively registered in the System for Award Management (SAM) www.sam.gov. 2.The provision at FAR clause 52.212-1, Instructions to Offerors - Commercial Items (January 2017), applies to this acquisition. 3.FAR clause 52.212-2, Evaluation - Commercial Items (October 2014) applies to this acquisition as follows: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: equipment capability; warranty; delivery, installation, and training; past performance; and price. Technical and past performance factors, when combined, are significantly more important than price. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 4.A completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications - Commercial Items (January 2017), is required with any offer submitted. This requirement may be met by completion of the provision in the System for Award Management. 5.FAR clause 52.212-4, Contract Terms and Conditions - Commercial Items (January 2017) is applicable to this acquisition. 6.FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (January 2017) applies to this acquisition as detailed below: a.FAR 52.203-6, Restrictions on Subcontractor Sales to the Government b.FAR 52.204-10, Reporting Executive Compensation and First Tier Subcontract Awards c.FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment d.FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns e.FAR 52.219-8, Utilization of Small Business Concerns f.FAR 52.219-28, Post Award Small Business Program Re-representation g.FAR 52.222-3, Convict Labor h.FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies i.FAR 52.222-21, Prohibition of Segregated Facilities j.FAR 52.222-26, Equal Opportunity k.FAR 52.222-35, Equal Opportunity for Veterans l.FAR 52.222-36, Equal Opportunity for Workers with Disabilities m.FAR 52.222-37, Employment Reports on Veterans n.FAR 52.222-40, Notification of Employee Rights under the National Labor Relations Act o.FAR 52.222-50, Combating Trafficking in Persons p.FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving q.FAR 52.225-13, Restrictions on Certain Foreign Purchases r.FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management 7.FAR clause 52.211-6, Brand Name or Equal (August 1999) is applicable to this acquisition. 8.The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. 9.There are no additional contract requirements or terms and conditions applicable to this acquisition. Question and Answer Period Interested contractors may submit questions relating to this requirement. Questions shall be submitted to the contract specialist, Lauren Phelps, via email at lauren.phelps@nih.gov by or before 06/08/2017 at 10:00 AM EST. Late questions shall not be accepted. Questions will be anonymized and answered and the answers will be provided as soon as possible after the question deadline via solicitation amendment. Should no questions be received, no amendment shall be posted. RESPONSE FORMAT Responses to this solicitation must include sufficient information to establish the interested parties' bona-fide capabilities of providing the product or service. The offeror must electronically submit 1) a technical proposal, inclusive of past performance information and 2) a separate price quotation. The technical response shall be prepared in reference to the evaluation criteria identified in this solicitation and may be up to five (5) single-sided pages, not inclusive of equipment specifications brochures. Please submit proposals which may be printed double-sided for energy efficiency and environmental sustainability. The price quotation shall be submitted such that Delivery and Installation have a single milestone total value, Training has a single milestone total value, and that a summary value inclusive of both milestone values is also included. Contractors must provide their Company Name, Dun & Bradstreet Number (DUNS), Taxpayer Identification Number (TIN), Business Size, Physical Address, and Point of Contact Information in their responses. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." EVALUATION CRITERIA The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The factors detailed below shall be used to evaluate offers. Technical and past performance, when combined are significantly more important than price. Factor 1: Equipment Capability The contractor shall detail in its technical proposal how it shall meet each of the project requirements. This shall include detailed specifications of the offered equipment and its capabilities. Technical approach shall be evaluated for the ways in which the proposed equipment meets or exceeds the equipment specification requirements, especially as resonant scanning capabilities, hardware requirements and software compatibility. Exceeding requirements shall be considered favorably. Factor 2: Warranty The contractor shall detail in its technical proposal the terms and conditions for its proposed 2-year extended warranty, inclusive of preventive maintenance and technical support services by an Original Equipment Manufacturer (OEM) certified technician. The proposed approach shall be evaluated for the ways in which it meets or exceeds the equipment warranty and maintenance specifications. Factor 3: Delivery, Installation, and Training The contractor shall detail in its technical proposal how it shall meet the delivery, installation and training requirements. The Government shall evaluate for ability to meet or exceed these requirements. Proposals must include a delivery lead-time and explanation of who shall perform installation, installation time frame, as well as what training will be provided and how it shall be delivered within the required timeframe. Factor 4: Past Performance The Contractor shall provide a list of three (3) contracts or purchase orders completed during the past five (5) years, similar in size and scope to the equipment requirements outlined in this Purchase Description. Experience must be specific to the provision of research microscopes and shall include the following information for each contract or purchase order listed: a.Name of Contracting Organization b.Total Contract Value c.Description of Requirement d. Contract Period of Performance Past Performance shall be evaluated for relevance to the current requirement. EVALUATION METHOD Technical proposals will be evaluated using a summary adjectival rating in accordance with the scale below. Technical merit and price trade-off evaluation shall be performed after technical evaluation is completed. Excellent The proposal has exceptional merit and reflects an excellent approach which will clearly result in the superior attainment of all requirements and objectives. This clearly achievable approach includes several advantageous characteristics of substance, and very few disadvantages, which can be expected to result in outstanding performance. The risk of unsuccessful performance is very low as the proposal provides solutions which are unquestionably feasible and practical. These solutions are further considered very low risk in that they are exceptionally clear and precise, fully supported, and demonstrate a clear understanding of the requirements. Risk Level: Very Low Good The proposal demonstrates a sound approach which is expected to meet all requirements and objectives. This sound approach includes advantageous characteristics of substance, and few relatively minor disadvantages, which collectively can be expected to result in satisfactory performance. The risk of unsuccessful performance is low as the proposal contains solutions which are considered feasible and practical. These solutions are further considered to reflect low risk in that they are clear and precise, supported, and demonstrate an understanding of the requirements. Risk Level: Low Acceptable The proposal demonstrates an approach which is capable of meeting all requirements and objectives. The approach includes both advantageous and disadvantageous characteristics of substance, where the advantages are not outweighed by the disadvantages. Collectively, the advantages and disadvantages are likely to result in acceptable performance. The risk of unsuccessful performance is moderate, as the proposal solutions are generally feasible and practical. These solutions may also be considered to reflect moderate risk in that they may be somewhat clear and precise, partially supported, and/or demonstrate a general understanding of the requirements. Risk Level: Neutral Marginal The proposal demonstrates an approach which may not be capable of meeting all requirements and objectives. The approach has disadvantages of substance and advantages, which if they exist, are outweighed by the disadvantages. Collectively, the advantages and disadvantages present a low or questionable likelihood of resulting in satisfactory performance. The risk of unsuccessful performance is high as the proposal contains solutions which may not be feasible and practical. These solutions may also be considered to reflect high risk in that they lack clarity and precision, are generally unsupported, and/or do not demonstrate a complete understanding of the requirements. Risk Level: High Unacceptable The proposal demonstrates an approach which, based on a very high risk, will very likely not be capable of meeting all requirements and objectives. This approach has several disadvantages of substance, and advantages which, if they exist, are outweighed by disadvantages. Collectively, the advantages and disadvantages are unlikely to result in satisfactory performance. The risk of unsuccessful performance is very high as the proposal contains solutions which are not feasible and practical. The solutions may also be considered to reflect very high risk in that they lack any clarity or precision. Risk Level: Very High CONTRACTING OFFICER'S REPRESENTATIVE A Contracting Officer's Representative (COR) shall be assigned to the awarded contract. The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance. The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in Section K of the contract The Government may unilaterally change the COR designation for this contract. POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE Contractor Performance Evaluations Final evaluation of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The Final performance evaluation will be prepared at the time of completion of work. Final evaluation will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final. Copies of the evaluation, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions. Electronic Access to Contractor Performance Evaluations Contractors may access evaluations through a secure Web site for review and comment at the following address: http://www.cpars.gov CLOSING INFORMATION All responses must be received by the closing date and time of this announcement and must reference solicitation number HHS-NIH-NIDA-SSSA-CSS-17-319 in the submission email subject line. Responses shall be submitted electronically via email to Lauren Phelps, Contract Specialist, at lauren.phelps@nih.gov. Please contract Ms. Lauren Phelps, Contract Specialist, at lauren.phelps@nih.gov or 301-480-2453 for information regarding the solicitation.
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- Place of Performance
- Address: Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN04532737-W 20170607/170605235115-78f7592e47739b63deb502b17065d84f (fbodaily.com)
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