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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 08, 2017 FBO #5676
DOCUMENT

J -- NEW Intravascular Ultrasound (IVUS) System PM (Volcano) - Attachment

Notice Date

6/6/2017
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;VISN17 Network Contracting Activity;7400 Merton Minter Blvd. (10N17/90C);San Antonio TX 78229
 

ZIP Code

78229
 

Solicitation Number

VA25717N0860
 

Response Due

6/9/2017
 

Archive Date

8/8/2017
 

Point of Contact

ROBERT KELLEY
 

Small Business Set-Aside

N/A
 

Description

Sources Sought Notice The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 17, Network Contracting Office 17 (NCO-17) is seeking sources for the following procurement: Scope of Work: Contractor shall provide 24 hour, seven-day customer service and a technician is to respond within one (1) hour once the call for service is reported. Technical support and assistance is to be available within 30 minutes of a telephone request for troubleshooting assistance. Services are to include troubleshooting, repair, preventive maintenance inspections (PMI), calibrations and replacement of defective parts. The service maintenance agreement shall cover one (1) base year and 4 option years with a start date of 17 JULY 2017 through 16 JULY 2018. Contractor shall provide other support services described herein for three (3) Philips Volcano Intravascular Ultrasound (IVUS) Catheter Base System to include the proprietary iFR Applications Software License Agreement Package (includes upgrades), located at South Texas Health Care Systems; Audie L. Murphy Memorial Veterans Hospital; 7400 Merton Minter Boulevard, San Antonio, Texas 78229-4404. Services: Certified Volcano Engineers: Phone and email support within 1 hour during regular business hours. Volcano iFR Software Maintenance Agreement On-site repair and maintenance Within 2 business days Includes replacement of unserviceable or defective components Includes parts and labor costs Preventative Maintenance Conducted once annually (every 12 months) Conduct an initial inspection within 6 months of contract award Includes: Functional Check Diagnostic Check Covers all accessories CONFORMANCE STANDARDS: All services provided under this contract must be performed in conformance with the Code of Federal Regulations Part 21, National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), and Original Equipment Manufacturer standards and specifications. Hours of Work: Hours of work for Preventative Maintenance and Emergency Repairs shall be during normal business hours, Monday through Friday. This excludes federal holiday or as otherwise arranged with the Contracting Officer Representative (COR). The ten holidays observed by the Federal Government are New Year s Day; Martin Luther King Day; President s Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veteran s Day; Thanksgiving Day; and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday. The Contractor s Field Service Engineers must report to the COR to apply for a Contractor s Badge. If a contractor s badge is not obtained they must sign in at the Security Police Desk to obtain a one day badge. Field Service Engineers must sign in at Biomedical Engineering Services and inform Biomedical Engineering personnel of their presents before work begins. Upon completion of work, the Field Service Engineer must report to Biomedical Engineering personnel and debrief them on the work accomplished. If they received a one day badge from the Security Police they must report back to the Security Police Desk to return the badge and sign out. Description of Services Provided by the Contractor: The Contractor shall perform annual PM during the contract year as arranged with the COR. PM shall be in accordance with the published Original Equipment Manufacturer s (OEM) PM manuals and checklists for the equipment listed in the schedule. The Contractor shall use the OEM established procedures and checklists, (or Contractor-supplied equivalent satisfactory to the COR). A Field Service Report shall be supplied to the COR at the completion of each PM to include a detailed check list of procedures performed. PM shall include, but are not limited to, the following: Cleaning of equipment (not housekeeping). Oversee Installation of Original Equipment Manufacturer field service updates for operational and reliability engineering change notices. Aligning, calibrating and lubricating the equipment. Performing remedial maintenance of non-emergent nature. Testing and replacing faulty and worn parts. Inspecting/replacing electrical wiring and cables for wear and fraying. Inspecting all mechanical components including, but not limited to, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, and motors for mechanical integrity, safety, and performance to Original Equipment Manufacturer specifications. Returning the equipment to operating condition defined in the Original Equipment Manufacturer specifications. Replacing any Original Equipment Manufacturer labels, decals, and/or warning tags that are not legible. Providing documentation to Biomed of services performed. The Contractor shall notify the COR of the existence or development of any defects in, or repairs to the equipment covered under this contract which the Contractor considers he/she is not responsible for under the terms of the contract (such as operator misuse). All exceptions to the Preventive Maintenance Inspection schedule shall be arranged and approved in advance with the Contracting Office. System check-ups: The contractor shall perform inspections of the system at any time at the request of the COR. Telephone and email Support to provide remote diagnostic and troubleshooting support. The contractor shall make this support available for the service items to two (2) subscribed government users specified by the COR during the entire life of the contract. The government shall have a designated contact person to support resolution of telephone/email support matters. Licenses (either provided under this contract or purchased separately) shall be assigned to specific individuals and are not transferable to other users. On-site training. On-site training shall be unlimited under the contract. Training shall include clinical staff training. The contractor shall provide the training whenever it is requested or if the contractor sees that training is needed, the contractor shall instigate the training.   The training may be scheduled by the COR in coordination with the contractor, or the contractor shall perform the training on the spot.   PARTS: The Contractor shall furnish all parts as necessary to maintain the equipment, covered by this contract, in accordance with the Conformance Standards Section. The Contractor stipulates that he/she has ready access to new standard parts (manufactured, supplied by the manufacturer, or equal thereto). All parts supplied shall be of current manufacture and have full compatibility with existing equipment. Documentation of intended parts source(s) shall be provided to the Contracting Officer upon request. All parts necessary for the maintenance or repair of this equipment shall be furnished as part of this contract. Refurbished are not acceptable. Documentation/Reports: The Contractor shall submit a legible field service report within 3 working days, which shall include detailed descriptions of the preventive maintenance inspection and/or emergency repair services performed, including replaced parts and estimated prices required for the service call. NOTE: Any additional charges to be claimed must have been approved by the COR before service was performed and a valid purchase order must be obtained prior to initiation of the service repair if outside scope/hours of coverage. Competency of Personnel Servicing Equipment: The Contractor s staff shall include a fully qualified Field Service Representative assigned to this area and a fully qualified Field Service Representative who shall serve as the backup. Fully qualified is based upon training and on experience in the field. For training, the Field Service Representatives must have successfully completed a formalized training program for the equipment covered under this contract. For field experience, the Field Service Engineers must have a minimum of one (1) year of experience providing preventive maintenance and emergency repair services on the same make and model of equipment covered under this contract. Personnel with any laptops, thumb drives or CD/DVD s intended to be plugged in to the equipment are required to allow these devices to be scanned by Biomedical Engineering personnel for malware before they are plugged in to the systems. After repairs are completed, these systems must be brought to Biomedical Engineering personnel to be scanned for possible patient personnel health history. TEST EQUIPMENT: Upon request of the COR or the Contracting Officer, the Contractor shall provide a copy of the current Calibration Certification of all test equipment which is to be used by the Contractor to perform service under this contract. Calibration of equipment shall be traceable and in conformance with test equipment Original Equipment Manufacturer standards. SAFETY REQUIREMENTS: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served on the Contractor or his representative at the work site, shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work, and hold the Contractor in default. Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services in the application of complex adaptive system theory to health care organizations. The certification and accreditation requirements do not apply to this procurement nor is a security accreditation package required. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. PRIVACY OFFICER: The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified. RECORDS MANAGEMENT: 1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. 2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. 3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. 4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. 5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. 6. The Government Agency owns the rights to all data/records produced as part of this contract. 7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. 8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. 9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. 10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Security Statement: Reference the Interconnection Security Agreement already in place between contractor and the U.S. Department of Veterans Affairs. BASE + 4 OPTION YEARS Base Year: 07/17/2017 through 07/16/2018 Option Year I: 07/17/2018 through 07/16/2019 Option Year II: 07/17/2019 through 07/16/2020 Option Year III: 07/17/2020 through 07/16/2021 Option Year IV: 07/17/2021 through 07/16/2022 Line Item 0001 Services: Certified Engineers: iFR Software Maintenance Agreement. N/C: NO CHARGE Line Item 0002 121000483001 VA EE Number: 130198; Model Number: s5 Core Mobile Serial Number: 121000483001 Manufacturer: Volcano Corporation Line Item 0003 Volcano Site Number: 103060396001 VA EE Number: 136246; Model Number: Core Mobile Serial Number: 103060396001 Manufacturer: Volcano Corporation; Equipment: Intravascular Ultrasound (IVUS) Catheter Based System. Line Item 0004 Volcano Site Number: 103070057001 VA EE Number: 137436; Model Number: Core Mobile Serial Number: 10307005700 Manufacturer: Volcano Corporation; Equipment: Intravascular Ultrasound (IVUS) Catheter Based System. Line Item 0005 Volcano Site Number: 121000483001 VA EE Number: 130198B; Model Number: iFR Serial Number: 121000483001 Manufacturer: Volcano Corporation; Equipment: iFR Application Software License Agreement. N/C: NO CHARGE Place of Performance: South Texas Veterans Health Care System (STVHCS) Audie Murphy Veterans Medical Center 7400 Merton Minter Blvd. San Antonio, TX 78229 The NCO-17 is seeking sources from any capable firm that can provide the services, especially Veteran-Owned Small Businesses. Firms that can provide these services are encouraged to respond to the sources sought notice by contacting the point of contact. Capable firms must respond to the POC before the closing date and time of the RFI (09 JUNE 2017, 0900 EST) to be considered. Interested firms must identify their company name and are asked to provide a capabilities statement (if available) with their response. Capable firms should identify in their response that they possess the required Volcano technical and software updates capabilities. This notice is NOT a formal request for quote or proposals. No formal solicitation document exists at this time. The information in this notice is for information and planning purposes only and is not to be construed as a commitment by the government. No contract will be awarded from this notice. Notice of Intent If no responses are received, or a response from a firm that is considered not capable of performing the requested services, the NCO-17 intends to award a sole source firm-fixed priced contract to Volcano, Inc. for the required services. The anticipated statuary authority permitting other than full and open competition is 41 U.S.C. 3304(a)(1), as implemented by FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. Notice: Do NOT respond to this notice in the Interested Vendors List. The POC for the sources sought notice does not have a Federal Business Opportunities registration account. The POC does not have any visibility to the Interested Vendors List tab within the notice. Interested firms must respond directly to the POC email address listed in the notice for consideration. POC: robert.kelleyii@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VASTHCS/VASTHCS/VA25717N0860/listing.html)
 

Document(s)

Attachment
 

File Name: VA257-17-N-0860 VA257-17-N-0860.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3556446&FileName=VA257-17-N-0860-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3556446&FileName=VA257-17-N-0860-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Audie L. Murphy VA Hospital, STVHCS;7400 Merton Minter;San Antonio, Texas 78229

Zip Code: 78229
 

Record

SN04533612-W 20170608/170606235034-dfccd8adb02ad2e83a08985b4d9cf964 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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