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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 08, 2017 FBO #5676
SOLICITATION NOTICE

U -- EDUCATIONAL SERVICES & PROFESSIONAL DEVE

Notice Date: 6/6/2017
Notice Type: Presolicitation
NAICS: 611710 — Educational Support Services
Contracting Office: BIA NAVAJO 00009 301 WEST HILL ROOM 346 Contracting Office Gallup NM 87301 US
ZIP Code: 00000
Solicitation Number: A17PS00713
Response Due: 7/9/2017
Archive Date: 7/24/2017
Point of Contact: WILLIAMS-JAMES, CHARMAINE
Small Business Set-Aside: Indian Small Business Economic Enterprises
Description: THIS ACQUISITION IS FOR NATIVE OWNED SMALL BUSINESS SET ASIDE UNDER THE BUY INDIAN ACT (25 U.S.C.) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation No. A17PS00713 herein cited will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-86. DESCRIPTION: This acquisition is set aside 100% Native Owned Small Business. In order to participate in this solicitation, vendors MUST qualify under the following NAICS Code is 611710, Educational Support Services, Size Standards in millions of dollars $15.0. In order to participate on this solicitation, vendors must qualify under the following NAICS Code: 611710. The Bureau of Indian Affairs (BIA), Navajo Regional Office intends to award a firm fix priced commercial item contract in response to the Request for Quotation (RFQ) for Educational Services for the BIE-Ft. Wingate High School, POB 2, 1737 Shush Drive, Ft. Wingate, NM 87316. B. Bid Schedule: (Provide a breakdown on the all Components indicated in the statement of work in Bid Schedule) 1.Travel: $_____________ 2.Staff Time: $___________ 3.Total Cost: $____________ QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all items/services listed in the solicitation. Quote submission must include the following items: 1.Section 17a, 23, 24, 30a, 30b, and30c completed per the attached SF 1449 document (include DUNS number on form) (include taxes if applicable) 2.IEE Representation Form needs to be completed if Indian Owned Small Business 3.Acknowledgement of any and all amendments by completion of Section 8, 15a, and 15c on SF30 amendments documents (if any). 4.Provide a DUNS# and Tax ID# with a signed and dated quote. 5.Submit you proposal in accordance to Section M: Evaluation Factors, or your proposal will not be incomplete. Section C. Description and Specifications C.1Statement of Work Statement of Work Purpose The Elementary & Secondary Education-Every Student Succeeds Act (ESSA section 1111(b)(A)}under Title 1Part A regulations in 34 C.F.R. § § 200.30 through 200.37, Title 1Pa rt B, Title II (Supporting Educators, and Title Ill B (English Learners), Title X, Part C (McKinney Vento (Homeless Assistance Act) and the Individual with Disabilities Education Improvement Act (P.L. 108-446); require schools to provide quality of instruction and improve academic achievement that meet the specific needs of every student. The purpose of the Consultant contract is to ensure that Wingate High School professional staff is provided a continuum of services that will lead to improved outcomes for all students and staff through specially designed technical assistance, professional development, providing research and evidence Ź based assistance that builds capacity of and transforms school into a highly effective learning organization Required Qualifications The Consultant will be state certified and/or licensed to provide all services with licensed and certified personnel, provide specialized research and evidence based instruction assistance, coaching and professional development. The contractor must offer quality and equitable instruction, coaching and professional development aligned to Wingate High School's School Improvement plan and Instructional plan. Both Plans are aligned to the Common Core standards and provide a culturally sensitive program for Native American students and staff. Duration of services The duration of this contract will be from July l, 2017 and end on June 30, 2018. The service days will be to conduct diagnostic service, analyze diagnostic data, on-site professional development and coaching services in a total of 23 days. The service days will be to conduct school diagnostic services including a school diagnostic survey and follow-up school data collection, plus 23 days of on-site professional development and coaching. Statement of Work: There will be direct and non-direct services will be comprised into 3 key components: Component 1: School Diagnostic Survey. This will be facilitated through a phone call with leaders to step them through the CALL survey, how to communicate its importance with staff and how administer it. We would have this conversation with leaders approximately one week before they administer the survey. This will be completed during the month of July, 2017. Consultant will provide school diagnostic services to Wingate High school to analyze overall school effectiveness and leadership using the Comprehensive Assessment of Leadership for Learning (CALL) survey system, developed by Consultant partners at the University of Wisconsin and validated by years of research. All teachers, administrators and support staff will participate in the survey. Consultant will us the results from CALL to customize the data collection (interviews, focus groups, and classroom observations) that we conduct when completing Component 2 : Follow-Up School Data Collection. Consultant will examine, interpret the resulting information to identify the areas of need for professional learning and growth. Wingate High School will receive detailed data on five (5} domains that correlate with school effectiveness: Focus on learning, monitoring teaching and learning, building nested learning communities, acquiring and allocating resources and maintaining a safe and effective learning environment. Component 2: Follow-up School Data Collection. This will be completed over three days by two consultants during the month of August, 2017. Consultant will use the results from the initial school diagnostic surveys, to design and conduct follow -up teacher focus groups, interviews with administrators and teachers and classroom observations. The tasks will be: to interview site administrators, lead teachers and at least on teacher from each department, observe teaching of all classroom teachers, complete a random sampling of classroom teachers to participate in up to two (2) focus groups. All data is synthesized and analyzed by consultant professionals. The results of the data will determine the prioritized list of professional development services and the specific needs and local context of Wingate High School. Component 3: Customized Professional development services. This will be for a period of 23 days from August 2017 to May 2018. Consultant will provide 23 days of onsite professional development and coaching services over the course of the 2017-2018 school years. The professional development and coaching visits will be in two to three days in durat ion. These professional Development services are categorized into 4 areas: (I) Curriculum and Lesson Design; (II} Instructional Practice and Coaching; (111) Assessment and Data: and (IV) Transformational Leadership. Contractor will provide comprehensive coaching and professional services based the data results of the Diagnostic survey. Services will include but are not limited to: special instruction and mutually agreed upon changes in the contract The Contractor must provide culturally sensitive awareness of the learning of Native American individuals throughout the contract period. The contractor must provide program information and guarantee a yearly audit and a "fixed rate" service cost that will be in effect for the duration of the contract period. Evaluation Criteria: A.Company must be state accredited and /or licensed by a national organization B.Provision for culturally sensitive services/programs and the Dine standards C.Provision for parental involvement D.Provision for support services E.Certified or licensed Professionals F.Personnel approved through a Security clearance G.Services in an environment that are safe and free of any health risk H.Professional services implemented I.Required reports (Diagnostics, analysis, needs assessment )and Progress reports provided to Wingate Highs School J.Evaluation of all professional development conducted K.Reasonable anct appropriate budget L.Guarantee of "fixed rate" service cost M.Experience with BIE funded schools N.Experience with Native American populations Deliverables: A.Professional services as specified in this proposal B.Documentation of support services provided C.Documentation of Coaching and professional development training and classroom visitations D.Final report of the Summary of Performance at the end of the contract E.Written notice of any changes in the proposal,facility location, address and direct service Personnel Contract Administration: A.Site visit reports B.Invoices: submitted monthly with itemized expenses and days/units of services within ten (10) working days of completion C.Address: Maintain current address of facility and contact number Attachment A - Mandatory Clause Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [Contracting Officer to edit and include the documentation required under this contract]: -A copy of the contractor żs invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected. The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. (End of Local Clause) SECTION M--EVALUATION FACTORS FOR AWARD M. 1 Evaluation Factors for Award FAR 52.212-02: Evaluation -Commercial Items: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: In the order of importance are the listed evaluation factors: Factor I - Technical Capability Factor II - Management Capability Factor III - Past Performance In accordance with FAR 15.101-1, Best Value, Tradeoff Process. All non-price factors weight more than cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. M.1 52.217-05, Evaluation of Options: Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. M.2 Evaluation Factors for Award: Award will be made on the basis of the best value trade off evaluation meeting the technically acceptable standards of all the non-price factors. The evaluation factors other than cost or price when combined are significantly more important than cost or price. The Government intends to select the Best Value offer on the basis of initial offers received, without discussions. Offerors may be given the opportunity to clarify certain aspects of quotes (e.g., the relevance of an offeror's information to resolve minor or clerical errors.) M.3 Evaluation The Government will be utilizing a best value trade off procedures as required under FAR 15.101-1. The Government will evaluate all offers to determine technical acceptability quote with the evaluated price. Each Non-Price Factor will be rated with adjectives (see M.5 for rating scale). M.4 Evaluation Factors Factor I - Technical Capability Factor II - Management Capability Factor III - Past Performance Factor I - Technical Capability quote for Direct and Non-Direct Educational Services, Survey a Interview, Analysis and Follow ups, Completion of Needs Assessment and Professional Development service will work with student, in accordance with the Statement of Work. The Technical Capability shall be in as much detail as the offeror considers necessary to fully explain the quoted technical approach. The technical quote should reflect a clear understanding of the nature of the work to be performed. The quote shall assess the offeror's understanding of the Bureau of Indian Affair's goals for the project and an understanding of the Statement of Work (SOW). The quote should include, but not limited to the following: a) Knowledge and understanding of the requirements outlined in the SOW. b) Understanding of general and local condition which can affect the SOW. c) Logical sequence of steps and or specific techniques to accomplish all required work specified in the SOW. d) Capability to produce deliverables in response to the SOW. Factor II - Management Capabilities for Direct and Non-Direct Educational Services, Survey a Interview, Analysis and Follow ups, Completion of Needs Assessment and Professional Development service, will work with student, in accordance with the Statement of Work. Each offeror shall submit a plan consisting of a narrative explanation of their quote on-site approach to project management and coordination; and cost control measures on change orders and how they are quoted and tracked. Each offeror will be required to provide the relevant experience and knowledge of key individual(s) of the project team who will be assigned directly to the project. This factor will assess the quoted key personnel qualifications. The assessment will consider whether the quote provides an adequate number of appropriately qualified personnel to meet the technical, management and support requirements of the SOW. The Offer should include, but not be limited to the following description: a) Describe the method and criteria you plan to use to select qualified subcontractors to ensure an appropriate level of experience and expertise for the project. b) Describe your project schedule and plan indicating where you will start the project and how you plan to proceed to completion of the work as identified in the statement of work. Your projected schedule of the project; shall include steps within each phase and their estimated duration time. Project Schedule should note critical path. c) Submit a resume along with a letter of commitment for all key personnel. Factor III - Past Performance for a Direct and Non-Direct Educational Services, Survey a Interview, Analysis and Follow ups, Completion of Needs Assessment and Professional Development service, will work with student, in accordance with the Statement of Work. Please provide a list of contracts to include the contract number, POP, point of contact information and the description of the requirement. "Successful past performance on similar projects, to include but not limited to timeliness of performance and customer satisfaction". FEDERAL TRAVEL REGULATIONS Travel cost incurred for transportation, lodging, meals, and incidental expenses (as defined in the regulation cited in FAR 31.205-46) shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulation. The consultant will be reimbursed for travel to provide support at a Government site or other site as may be specified and approved by the COTR under this effort. All travel shall be approved, by the COTR, prior to commencement of travel. Consultant shall provide supporting documentation and a detailed breakdown of incurred travel costs with each invoice. NON-PERSONAL SERVICES Non-Personal Health Care Services This contract is a non-personal services contract, under which the contractor is an independent contractor. The Government may evaluate the quality of professional services provided. The Contractor is required to indemnify the Government for any liability producing act or omission by the Contractor, its employees and agents occurring during contract performance. The Contractor shall maintain medical liability insurance, which is not less than the amount normally prevailing within the local community for the specialty concerned. PERFORMANCE EVALUATION Performance Evaluation will be performed at the end of each school year. The evaluation will be completed at the school by the government representations. This form is the only performance evaluation that will be accepted by the Contracting Officer. The evaluator żs signature shall be legible and printed on the form. If the government representative will complete a performance evaluation prior to the last day of work, for work performed under this contract. The government representative will review the performance evaluation with the Contractor, record Contractor comments, and obtain Contractor signature acknowledges in completion of the evaluation. The government evaluator will then give a copy of the evaluation form(s) to the Contractor at the school and submit a copy to the Contracting Officer. Attachment 1: Contract Clause MINIMUM WAGES UNDER EXECUTIVE ORDER 13658 (JANUARY 2015) (a) Definitions. As used in this clause ż żUnited States ż means the 50 states and the District of Columbia. żWorker ż ż (1) Means any person engaged in performing work on, or in connection with, a contract covered by Executive Order 13658, and (i) Whose wages under such contract are governed by the Fair Labor Standards Act (29 U.S.C. chapter 8), the Service Contract Labor Standards statute (41 U.S.C. chapter 67), or the Wage Rate Requirements (Construction) statute (40 U.S.C. chapter 31, subchapter IV), (ii) Other than individuals employed in a bona fide executive, administrative, or professional capacity, as those terms are defined in 29 CFR part 541, (iii) Regardless of the contractual relationship alleged to exist between the individual and the employer. (2) Includes workers performing on, or in connection with, the contract whose wages are calculated pursuant to special certificates issued under 29 U.S.C. 214(c). (3) Also includes any person working on, or in connection with, the contract and individually registered in a bona fide apprenticeship or training program registered with the Department of Labor's Employment and Training Administration, Office of Apprenticeship, or with a State Apprenticeship Agency recognized by the Office of Apprenticeship. (b) Executive Order Minimum Wage rate. (1) The Contractor shall pay to workers, while performing in the United States, and performing on, or in connection with, this contract, a minimum hourly wage rate of $10.10 per hour beginning January 1, 2015. (2) The Contractor shall adjust the minimum wage paid, if necessary, beginning January 1, 2016 and annually thereafter, to meet the Secretary of Labor's annual E.O. minimum wage. The Administrator of the Department of Labor's Wage and Hour Division (the Administrator) will publish annual determinations in the Federal Register no later than 90 days before the effective date of the new E.O. minimum wage rate. The Administrator will also publish the applicable E.O. minimum wage on www.wdol.gov (or any successor Web site) and on all wage determinations issued under the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute. The applicable published E.O. minimum wage is incorporated by reference into this contract. (3)(i) The Contractor may request a price adjustment only after the effective date of the new annual E.O. minimum wage determination. Prices will be adjusted only if labor costs increase as a result of an increase in the annual E.O. minimum wage, and for associated labor costs and relevant subcontract costs. Associated labor costs shall include increases or decreases that result from changes in social security and unemployment taxes and workers' compensation insurance, but will not otherwise include any amount for general and administrative costs, overhead, or profit. (ii) Subcontractors may be entitled to adjustments due to the new minimum wage, pursuant to paragraph (b)(2). Contractors shall consider any subcontractor requests for such price adjustment. (iii) The Contracting Officer will not adjust the contract price under this clause for any costs other than those identified in paragraph (b)(3)(i) of this clause, and will not provideduplicate price adjustments with any price adjustment under clauses implementing the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute. (4) The Contractor warrants that the prices in this contract do not include allowance for any contingency to cover increased costs for which adjustment is provided under this clause. (5) A pay period under this clause may not be longer than semi-monthly, but may be shorter to comply with any applicable law or other requirement under this contract establishing a shorter pay period. Workers shall be paid no later than one pay period following the end of the regular pay period in which such wages were earned or accrued. (6) The Contractor shall pay, unconditionally to each worker, all wages due free and clear without subsequent rebate or kickback. The Contractor may make deductions that reduce a worker's wages below the E.O. minimum wage rate only if done in accordance with 29 CFR 10.23, Deductions. (7) The Contractor shall not discharge any part of its minimum wage obligation under this clause by furnishing fringe benefits or, with respect to workers whose wages are governed by the Service Contract Labor Standards statute, the cash equivalent thereof. (8) Nothing in this clause shall excuse the Contractor from compliance with any applicable Federal or State prevailing wage law or any applicable law or municipal ordinance establishing a minimum wage higher than the E.O. minimum wage. However, wage increases under such other laws or municipal ordinances are not subject to price adjustment under this subpart. (9) The Contractor shall pay the E.O. minimum wage rate whenever it is higher than any applicable collective bargaining agreement(s) wage rate. (10) The Contractor shall follow the policies and procedures in 29 CFR 10.24(b) and 10.28 for treatment of workers engaged in an occupation in which they customarily and regularly receive more than $30 a month in tips. (c)(1) This clause applies to workers as defined in paragraph (a). As provided in that definition ż (i) Workers are covered regardless of the contractual relationship alleged to exist between the contractor or subcontractor and the worker; (ii) Workers with disabilities whose wages are calculated pursuant to special certificates issued under 29 U.S.C. 214(c) are covered; and (iii) Workers who are registered in a bona fide apprenticeship program or training program registered with the Department of Labor's Employment and Training Administration, Office of Apprenticeship, or with a State Apprenticeship Agency recognized by the Office of Apprenticeship, are covered. (2) This clause does not apply to ż (i) Fair Labor Standards Act (FLSA)-covered individuals performing in connection with contracts covered by the E.O., i.e. those individuals who perform duties necessary to the performance of the contract, but who are not directly engaged in performing the specific work called for by the contract, and who spend less than 20 percent of their hours worked in a particular workweek performing in connection with such contracts; (ii) Individuals exempted from the minimum wage requirements of the FLSA under 29 U.S.C. 213(a) and 214(a) and (b), unless otherwise covered by the Service Contract Labor Standards statute, or the Wage Rate Requirements (Construction) statute. These individuals include but are not limited to ż (A) Learners, apprentices, or messengers whose wages are calculated pursuant to special certificates issued under 29 U.S.C. 214(a). (B) Students whose wages are calculated pursuant to special certificates issued under 29 U.S.C. 214(b). (C) Those employed in a bona fide executive, administrative, or professional capacity (29 U.S.C. 213(a)(1) and 29 CFR part 541). (d) Notice. The Contractor shall notify all workers performing work on, or in connection with, this contract of the applicable E.O. minimum wage rate under this clause. With respect to workers covered by the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute, the Contractor may meet this requirement by posting, in a prominent and accessible place at the worksite, the applicable wage determination under those statutes. With respect to workers whose wages are governed by the FLSA, the Contractor shall post notice, utilizing the poster provided by the Administrator, which can be obtained at www.dol.gov/whd/govcontracts, in a prominent and accessible place at the worksite. Contractors that customarily post notices to workers electronically may post the notice electronically provided the electronic posting is displayed prominently on any Web site that is maintained by the contractor, whether external or internal, and customarily used for notices to workers about terms and conditions of employment. (e) Payroll Records. (1) The Contractor shall make and maintain records, for three years after completion of the work, containing the following information for each worker: (i) Name, address, and social security number; (ii) The worker's occupation(s) or classification(s); (iii) The rate or rates of wages paid; (iv) The number of daily and weekly hours worked by each worker; (v) Any deductions made; and (vi) Total wages paid. (2) The Contractor shall make records pursuant to paragraph (e)(1) of this clause available for inspection and transcription by authorized representatives of the Administrator. The Contractor shall also make such records available upon request of the Contracting Officer. (3) The Contractor shall make a copy of the contract available, as applicable, for inspection or transcription by authorized representatives of the Administrator. (4) Failure to comply with this paragraph (e) shall be a violation of 29 CFR 10.26 and this contract. Upon direction of the Administrator or upon the Contracting Officer's own action, payment shall be withheld until such time as the noncompliance is corrected. (5) Nothing in this clause limits or otherwise modifies the Contractor's payroll and recordkeeping obligations, if any, under the Service Contract Labor Standards statute, the Wage Rate Requirements (Construction) statute, the Fair Labor Standards Act, or any other applicable law. (f) Access. The Contractor shall permit authorized representatives of the Administrator to conduct investigations, including interviewing workers at the worksite during normal working hours. (g) Withholding. The Contracting Officer, upon his or her own action or upon written request of the Administrator, will withhold funds or cause funds to be withheld, from the Contractor under this or any other Federal contract with the same Contractor, sufficient to pay workers the full amount of wages required by this clause. (h) Disputes. Department of Labor has set forth in 29 CFR 10.51, Disputes concerning contractor compliance, the procedures for resolving disputes concerning a contractor's compliance with Department of Labor regulations at 29 CFR part 10. Such disputes shall be resolved in accordance with those procedures and not the Disputes clause of this contract. These disputes include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the Department of Labor, or the workers or their representatives. (i) Antiretaliation. The Contractor shall not discharge or in any other manner discriminate against any worker because such worker has filed any complaint or instituted or caused to be instituted any proceeding under or related to compliance with the E.O. or this clause, or has testified or is about to testify in any such proceeding. (j) Subcontractor compliance. The Contractor is responsible for subcontractor compliance with the requirements of this clause and may be held liable for unpaid wages due subcontractor workers. (k) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (k) in all subcontracts, regardless of dollar value, that are subject to the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute, and are to be performed in whole or in part in the United States. (End of clause) Clause Title: CONTRACTOR PERFORMANCE INFORMATION (DIAPR) 2010-14, Amendment 1 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010) (a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15. (b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action. (c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no lat
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