SOLICITATION NOTICE
36 -- Metallography Material Preparation System
- Notice Date
- 6/14/2017
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 333999
— All Other Miscellaneous General Purpose Machinery Manufacturing
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B130, Gaithersburg, Maryland, 20899-1410, United States
- ZIP Code
- 20899-1410
- Solicitation Number
- SB1341-17-RQ-0600
- Archive Date
- 7/15/2017
- Point of Contact
- Abdul-Kudus Yahaya, Phone: 3019758497, Divya Soni, Phone: 301-975-6394
- E-Mail Address
-
abdul-kudus.yahaya@nist.gov, divya.soni@nist.gov
(abdul-kudus.yahaya@nist.gov, divya.soni@nist.gov)
- Small Business Set-Aside
- N/A
- Description
- THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A SEPARATE WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THE SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES UNDER THE AUTHORITY OF FAR 13. The National Institute of Standards and Technology (NIST) is issuing a Request for Quotation (RFQ) for a Metallography Material Preparation System. The Production System Group (PSG) of Intelligent System Division (ISD) is working on the additive manufacturing (AM) materials project. PSG is currently lacking the basic tools to prepare AM samples for materials characterization. Multiple pieces of equipment are being procured for a materials preparation lab. These include equipment for sample sectioning, mounting, grinding/polishing, and vibratory polishing. This specification sheet will focus on equipment for mechanical sample grinding system. Once a sample is sectioned and mounted in epoxy, the mounted sample needs to be mechanically grind and polish using abrasive papers and solutions. The following equipment is being acquired to prepare AM built samples: Metallography Material Preparation System The associated North American Industrial Classification System (NAICS) code for this procurement is 333999 - All Other Miscellaneous General Purpose Machinery Manufacturing with a small business size standard of 500 employees. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95. This acquisition is 100% set aside for small businesses. Item 0001: Mechanical Grinder/Polisher + Accessories Minimum Technical Specifications The minimum technical requirements for the sample mechanical grinder/polisher: - Semi-automatic sample grinding/polishing system (No need for autodrip polishing solution system) - Full control of rotational directions for the polishing head and platen. This will enable the use of manual polishing when needed. - Variable rotational speed from 50 to 400 RPM - Easy cleaning and quick polishing platen changes - To have the ability to control the applied grinding/polishing force to individual or all samples - To have the ability to position the polishing head for consistent operation Item 0002: Vibratory Polisher + Accessories Minimum Technical Specifications The minimum technical requirements for the vibratory polisher: - Vibrations at up to 7200 hertz - Removes minor deformations left from previous mechanical polishing steps - Compatible with mounted sample sizes and polishing steps - Ability to polish using various medias for different sample materials. Item 0003: Sample Mounting System (Hotmount) + Accessories Minimum Technical Specifications The minimum technical requirements for the sample mounting system: - Ability to use various mounting medias - Capable of using 2 mounts at one time - Fast cycle time for mounting samples to handle large amount of samples. Cycle time should be less than 10 mins - Durable with a high life cycle expectancy > 150000 cycles Item 0004: Sample Sectioning Saw +Accessories Minimum Technical Specifications The minimum technical requirements for the sample sectioning saw: - To have powerful motor for sectioning of super alloys built using additive manufacturing (Nickel-based superalloys currently used in the additive manufacturing project) - To be programmable and automated for repeatable cuts of the sample • Repeatable and easy sample set up • Flexible blade positioning • Programmable automatic cuts for multiple samples - To have a wide range of saw blade speeds: high speed (5000 RPM) for rough cuts and slow speed (200 RPM) for reduction of specimen damage - To have the ability to change blade diameters and widths for variety of materials and cut widths Training Training shall be provided at the NIST facility in Gaithersburg, MD by the Contractor. The training shall provide a thorough demonstration of all equipment functions, programming, and operation of the machinery, machine maintenance, safety considerations, basic troubleshooting, and all peripherals and post­ processing. The training shall include hands-on exercises as part of the instruction. The training shall include electronic and paper copies of training materials and related information, including (but not limited to) training handouts, operator manuals, safety manuals, and system maintenance manuals. The training may be completed at NIST immediately after installation. Installation Delivery shall be FOB destination. The Contractor shall deliver, install, and test the machine at NIST in Gaithersburg, MD in an existing building space to be identified. Any factory recommended foundation requirements will be the responsibility of the Contractor. All transportation, rigging, and setup (unpacking, positioning, and leveling) are the sole responsibility of the Contractor. Acceptance The Contractor shall test the integrated system and demonstrate its ability to meet the minimum technical specifications. All required instrumentation, powder materials, and tooling required for testing are the responsibility of the Contractor. The test shall be conducted after installation of the machine at NIST. The test will be reviewed and verified by NIST representatives prior to acceptance. NIST reserves the right to independently test the installed system before acceptance for a period not exceeding thirty (30) days. Warranty and System Maintenance The entire machinery system, including all mechanical, electrical, electronic, optical, and software components, shall be warranted for a minimum period of 2 years after final acceptance of the machine. All parts, labor, travel, expenses, etc., to repair any machine component shall be provided by the manufacturer at no cost to the U.S. Government. Submission Instructions: ADDENDUM TO PROVISION 52.212-1 - QUOTATION SUBMISSION INSTRUCTIONS All Offerers shall submit all of the following: (1) Technical description of the items being offered in sufficient detail to evaluate compliance with requirements in the solicitation. Item MUST, at minimum, meet specifications as laid out in the description above. This may include product literature, or other documents, if necessary; (2) Firm-fixed price for each CLIN and discount terms; (3) All 4 pieces of equipment (CLIN 0001 through 0004) shall be made from the same manufacturer to maintain compatibility between the equipment for sample holder sizing, accessories, chemicals, and consumables (4) Offerors shall submit proposed product literature. (5) (Acknowledgement of solicitation amendment(s); ***Offerors shall e-mail their quotation to Abdul-Kudus.yahaya@nist.gov so that it is received by the response date/time for this solicitation. It is the responsibility of the Offerer to confirm NIST's receipt of its quotation. NIST reserves the right to award a purchase order without discussions, based solely on the submission of the Contractor. Evaluation Factors: Basis for Award shall be technically acceptable, lowest price. The Government will evaluate quotations based on the following evaluation criteria: 1) Technical Capability and 2) Price. 1. Technical Capability Offerer's technical quotation will be evaluated to determine if the Offeror provides a sound, compliant product that meets the requirements of the Government's technical specifications specified in this document. An evaluation of Technically Acceptable/ Non-Acceptable will be assigned upon completion of the technical quotation evaluation. Offerers who fail to provide sufficient information (e.g. data sheets, specifications, etc.) that clearly demonstrates an ability to meet the Government's technical specifications shall be considered non-acceptable. lf an evaluation of-Non-Acceptable is received, the Offerer will not be considered for Award. 2. Price Price will be evaluated for reasonableness. Offerors are encouraged to discount their rates. If price discounts are offered, identify the percentage of price discount and/or price reduction offered. The Government reserves the right to make an award without discussions based solely upon initial proposals. Therefore, offerors should ensure that their initial proposal constitutes their best offer in terms of both price and the technical solution being proposed. PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition and are hereby incorporated by reference. All FAR clauses may be viewed at http://acquisition.gov/comp/far/index.html. All Commerce Acquisition Regulations (CAR) clauses may be viewed at http:// farsite.hill.af.mil/VFCARA.HTM. Provisions: 52.212-1, Instructions to Offerors-Commercial Items 52.212-3, Offeror Representations and Certifications-Commercial Items FAR Clauses: 52.212-4 Contract Terms and Conditions-Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items-Commercial Items including subparagraphs 52.219-6 Notice of Total Small Business Set-Aside 52.219-13 Notice of Set-Aside of Orders 52.219-28 Post-Award Small Business Program Re-representation 52.222-3 Convict Labor 52.222-19 Child Labor - Cooperation With Authorities And Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-50 Combating Trafficking in Persons 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.225-13 Restriction on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Commerce Acquisition Regulations (CAR) Clauses: 1352.201-70, Contracting Officer's Authority 1352.209-73, Compliance with the Laws 1352.209-74, Organizational Conflict of Interest 1352.215-72, Inquiries Offerors must submit all questions concerning this solicitation in writing to the Contracting Officer. Questions should be received no later than 12:00 pm EST, 5 calendar days from the posting date. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Requests shall include complete company name, address, telephone and e-mail address. FAX AND OR PHONE REQUESTS ARE NOT AUTHORIZED AND WILL NOT BE ACCEPTED. 1352.233-70, Agency Protests (APR 2010) (a) An agency protest may be filed with either: (1) The contracting officer, or (2) at a level above the contracting officer, with the appropriate agency Protest Decision Authority. See 64 FR 16,651 (April 6, 1999). (b) Agency protests filed with the Contracting Officer shall be sent to the following address: NIST/ACQUISITION MANAGEMENT DIVISION ATTN: Divya Soni Langhnoja, CONTRACTING OFFICER 100 Bureau Drive, MS 1640 Gaithersburg, MD 20899 (c) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address: NIST/ACQUISITION MANAGEMENT DIVISION ATTN: HEAD OF THE CONTRACTING OFFICE (HCO) 100 Bureau Drive, MS 1640 Gaithersburg, MD 20899 (d) A complete copy of all agency protests, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority. (e) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, NW. Washington, DC 20230 FAX: (202) 482-5858. (End of clause) 1352.233-71, GAO and Court of Federal Claims Protests (APR 2010) (a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed. (b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims. (c) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, NW. Washington, DC 20230 FAX: (202) 482-5858. (End of clause) NIST Local Clause_04 Billing Instruction NIST prefers electronic Invoice/Voucher submissions and they should be emailed to INVOICE@NIST.GOV. (b) Each Invoice or Voucher submitted shall include the following: (1) Contract Number. (2) Contractor Name and Address. (3) Date of Invoice. (4) Invoice Number. (5) Amount of Invoice and Cumulative Amount Invoiced to-date. (6) Contract Line Item Number (CLIN). (7) Description, Quantity, Unit of Measure, Unit Price, and Extended Price of Supplies/Services Delivered. (8) Prompt Payment Discount Terms, if Offered. (9) Any other information or documentation required by the contract. (c) In the event electronic submissions are not used, The Contractor shall submit an original invoice or voucher in accordance with the payment provisions of this contract to: NIST: Accounts Payable Office 100 Bureau Drive, Mail Stop 1621 Gaithersburg, MD 20899-1621. (End of clause) System for Award Management (SAM}: In accordance with FAR 52.204-7, the awardee must be registered in SAM (www.sam.gov) prior to award. Refusal to register shall forfeit award. Due Date and Response Information: Offerors capable of furnishing the specified equipment in this combined synopsis/solicitation should submit their quote in writing to Abdul-Kudus Yahaya electronically at abdul-kudus.yahaya@nist.gov. FAX and hard-copy quotations shall not be accepted. Offerors shall submit their quotations so that NIST receives them not later than NLT 3:00 pm EST, June 30, 2017. Acceptance of Terms and Conditions: This is an open-market solicitation for equipment as defined herein. The Government intends to award a Purchase Order as a result of this solicitation that will include the clauses set forth herein. The quotation should include one of the following statements: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: Offeror shall list exception(s) and rationale for the exception(s) Note: This procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror's FSS or GWAC, and the statement required above shall be included in the quotation.
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