FBODaily.com | FedBizOpps: FILE | R | OI&T Building Capacity through Organization Development and Engagement - Attachment

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 18, 2017 FBO #5686
DOCUMENT

R -- OI&T Building Capacity through Organization Development and Engagement - Attachment

Notice Date: 6/16/2017
Notice Type: Attachment
NAICS: 541611 — Administrative Management and General Management Consulting Services
Contracting Office: Department of Veterans Affairs;Technology Acquisition Center;23 Christopher Way;Eatontown NJ 07724
ZIP Code: 07724
Solicitation Number: VA11817R2177
Response Due: 6/22/2017
Archive Date: 9/29/2017
Point of Contact: Keiahna Brewer, Contract Specialist
Small Business Set-Aside: Service-Disabled Veteran-Owned Small Business
Description: Organizational Development and Engagement Professional Support Services VA118-17-R-2177 Questions and Answers 6/16/17 With the Solicitation released less than 24 hours prior to these questions and with responses due in 6 days, will the government consider extending the due date to allow a reasonable amount of time for proposers to consume the information contained in the solicitation, present questions, and receive answers? Answer: At this time, the Government is not contemplating extending the due date. Is this solicitation in essence addressing a staff augmentation requirement as the required location is on government site? Answer: No. B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) - The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. Will the government allow prime contractors to receive credit for the work performed by similarly situated subcontractors and thus removing the percentage required that award amount to be spent on subcontractors in this case CVE SDVOSBs and VOSBs? Answer: No. Ref (ii) VOLUME II PAST PERFORMANCE FACTOR. Offerors shall submit a list of up to three contracts for the prime contractor and up to three for any major subcontractor (including Federal, State, and local government and private) (prime contracts, task/delivery orders, and/or major subcontracts) in performance at any point during the three years immediately prior to the proposal submission date, which are relevant to the efforts required by this solicitation. Will the government allow prime contractors to receive credit for the work performed by similarly situated subcontractors for combined past performance? Answer: Work performed by a major subcontractor may be submitted as part of the team s past performance but it will be considered against the subcontractor who performed the work, not the prime contractor. Ref B.4 PRICE SCHEDULE CLIN 001A - The Contractor shall provide a Contractor Project Management Plan (CPMP) In Accordance With (IAW) Performance Work Statement (PWS) Paragraph 5.1.1. Due 5 days after award and updated monthly thereafter. If due date lands on a weekend or holiday, CPMP is due the following day Will the contractor have access to those in the government who will be affected by the CPMP and be able to receive input into the CPMP from same in a timely manner for developing the CPMP? Answer: The contractor will have access to those impacted by the CPMP, but the contractor should have his plan solidified with enough time to meet the required delivery date. Ref 5.1.3 TECHNICAL KICKOFF MEETING -The Contractor shall hold a technical kickoff meeting within 10 days after contract award. Is this travel (if not virtual) included in the travel contemplated in table 4.3 Travel? Answer: No. Will the government please share the labor hours or number of FTEs anticipated to support each task area? Answer: There is no estimate; Offerors shall propose their best technical approach in accordance with the requirements set forth in the Performance Work Statement and Evaluation Criteria. Ref 5.3 COMMUNICATION AND EDITING SUPPORT The Contractor shall provide online website content and print editorial services including proofreading, fact checking, informational editing, and layout designing. The Contractor shall develop and edit the following Communication Documentations to include Emails, Articles and Blogs, Brochures, Technical Documents, Website Content, Flyers and Posters, Advertisements, and Conference Materials. The Contractor shall also be required to deliver Educational/Informational Materials, Technical and Nontechnical Materials, Posters, Abstracts, Slide Decks, Monographs, Reports and Recommendations, White Papers, Guides, Scripts, and Content for Magazines and Newsletters. Historically 40 - 60 documents need to be proofread, fact checked, information edited and layout design work monthly. In addition, a minimum of 50 Promotional Mailings need to be produced annually. Documents shall be required as needed. VA anticipates final shall be delivered 3-5 business days after request. The Contractor shall coordinate the delivery schedule for documents exceeding five days with the COR. Questions: Ref PWS 5.3 - Could you provide more context to the quantity of documents to be edited per month? It is difficult to develop a realistic budget without knowing if the majority of the work is editing a webpage content (2 hours) or a technical report (200 pages). Answer: Web content, web articles, emails, training content, Ref PWS 5.3 How items are to be mailed in each promotional mailing? Answer: All electronic distribution Ref PWS 5.3 What the size and weight of each item to be mailed? Answer: All electronic. No manual mailing required Ref PWS 5.3 Is the offer responsible for printing, packaging, and postage of promotional mailing items? Answer: No, all items are distributed electronically. Ref 5.6 WEBSITE CONTENT SUPPORT The Contractor shall provide daily website content updates and content maintenance to include content update support, website content maintenance support, graphic design services and data/web metric analytics, on the VA hosted and managed OD&E intranet website. The Contractor shall deliver a Website Metric Analytics Report documenting the data/web metric analytics results weekly. The Contractor shall adhere to the use of current VA software applications/technologies to address this requirement, which may include WordPress and/or similar applications. Questions: Ref PWS 5.6 Could you please estimate the number of pages to be updated and maintained each day? Answer: 1 website and 1 social media page Ref PWS 5.6 How many and what types of graphic design work per month? Answer: The graphics can be COTS i.e. iStock Ref PWS 5.6 Is the contractor responsible for creating the content or will that be provided? Answer: The contractor will create content and review content developed internally. REF 5.8 Video Production (Optional Task) The Contractor shall produce up to ten videos on the general topic of organizational development, each approximately 20 to 30 minutes long. OD&E will decide the specific topic and the Contractor shall develop and deliver the Video Script, Production Schedule, and other details in collaboration with OD&E. The Contractor shall perform the video shoot utilizing talents from VA and outside. The Contractor shall perform editing, sound and color correction, captioning, and manage the complete production process including disseminating the videos within VA through email, website, and SharePoint. The Contractor, with COR concurrence, shall also deliver the final Videos. The Contractor shall provide any Software Licenses and Equipment necessary to support the video production activities. This requirement may be partially exercised. VA anticipates delivery of the video(s) three to four months after exercised. The Contractor shall coordinate the delivery schedule if video(s) are expected to exceed the three to four month time frame with the COR. Questions: Ref PWS 5.8 Is the contractor responsible for acquiring and paying the outside talent? Answer: All talent will be internal to VA Ref PWS 5.8 How many e-mail sends of video segment are to be sent per year? Answer: Videos will be posted on internal VA intranet sites and YouTube Ref PWS 5.8 What are the ten video production locations? Answer: Local to DC with VA executives and staff Ref PWS 5.8 The travel days allocation listed in Para 4.3 seems inadequate to support the video production needs. Should the offeror include additional travel budget in their offer? Answer: The travel identified in the paragraph 4.3 is adequate to meet VA s needs. Reference RFP # Volume I Technical Factor: 1) Offeror shall provide an approach to the management methodology that will be used for executing the overall effort including a proposed staffing approach (to include a breakout of labor categories and hours for each PWS Section/ sub-paragraphs), security clearance considerations and PWS 6.5 Facility/Resource Provisions, Can you please provide the Government Estimate of on-site Full-Time-Equivalents, the Labor Categories expected and the associated clearances required? Answer: There is no estimate; Offerors shall propose their best technical approach in accordance with the requirements set forth in the Performance Work Statement and Evaluation Criteria. Reference PWS 5.4 QUANTITATIVE DATA COLLECTION AND ANALYSIS SUPPORT, Can you please provide details on the geographic locations and demographics for the 8,000 personnel survey? Answer: Federal OI&T personnel geographically disbursed Reference PWS 5.4 QUANTITATIVE DATA COLLECTION AND ANALYSIS SUPPORT, Can the survey instrument be conducted using a Web Based (Not on VA Network) commercial-off-the-shelf (proprietary) survey instrument (ex. Survey Monkey)? Answer: Yes. What are you expecting in the way of past performance? Answer: Please refer to Section E.14 of the RFP. Are teaming agreements encouraged? If yes, how do you like those documented? Answer: Please refer to Section E.14 of the RFP. Do you have a response template we might be able to use to ensure we provide all desired information? Answer: There is no specific template required to respond. Please refer to Section E.14 of the RFP for proposal submission instructions. We were reviewing the solicitation that was released yesterday for OI&T Building Capacity through Organization Development and Engagement. https://www.fbo.gov/?s=opportunity&mode=form&tab=core&id=201a470e9c101fe134c1fd49a120c90a. Is there a PWS available? Answer: Click on the link in the middle under the word Solicitation 1 and it will open the solicitation. The PWS is incorporated into the solicitation. The pre-solicitation AND FBO has the deadline date recorded as June 30, 2017 at 3:00P.M.; however the RFP published yesterday changed the deadline date to June 22, 2017 what is the official deadline? Answer: June 30, 2017 is in reference to the pre-solicitation notice. Proposals are due 3PM EST on June 22, 2017. This is a SDVOSB set-aside for the Prime, is there a requirement for major subcontractors all subcontractors to also be SDVOSB certified? Answer: Please refer to VAAR Clause 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) contained in the solicitation. While not all subcontractors must be VIP certified, to qualify for this procurement, the contractor and qualifying SDVOSB subcontractors are required to complete 50% of the work. Confirm the prime must be SDVOSB certified AND listed in the VA Registry Answer: Please refer to Section E.15 Basis of Award. Ref section 5.8, what is the anticipated length of the videos? There are different costs depending on the length. As in, a 2 minute video is less expensive to make than a 10 minute video. Answer: As referenced in Section 5.8 Video Production (Optional Task), the Contractor shall produce up to ten videos on the general topic of organizational development, each approximately 20 to 30 minutes long.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/notices/e80f3630b5d55c2826d951f43e8e8044)
Document(s): Attachment; File Name: VA118-17-R-2177 VA118-17-R-2177_5.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3591623&FileName=VA118-17-R-2177-005.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3591623&FileName=VA118-17-R-2177-005.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN04547604-W 20170618/170616234554-e80f3630b5d55c2826d951f43e8e8044 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

R -- OI&T Building Capacity through Organization Development and Engagement - Attachment