Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 22, 2017 FBO #5690
SOURCES SOUGHT

65 -- REQUEST FOR INFORMATION Auditorium AV Upgrade

Notice Date

6/20/2017
 

Notice Type

Synopsis
 

NAICS

541519 — Other Computer Related Services
 

Contracting Office

Department of Veterans Affairs;NETWORK 23 CONTRACTING OFFICE;Contract Officer;4801 Veterans Drive;St. Cloud MN 56303
 

ZIP Code

56303
 

Solicitation Number

VA26317N0814
 

Response Due

6/27/2017
 

Archive Date

7/27/2017
 

Point of Contact

Melanie Stockman
 

Small Business Set-Aside

Veteran-Owned Small Business
 

Description

This is a REQUEST FOR INFORMATION only. Market research is being conducted to determine if any qualified and capable Service-Disabled Veteran Owned Small Businesses (SDVOSBs), or Veteran Owned Small Businesses (VOSB) are capable of providing the items requested below. If you believe your firm is able to meet/provide all of the requirements below, you are encouraged to respond by the due date with all of the required information indicated below (under paragraph titled Additional items required in the offeror s responses ) in order to be considered. Due date for responses is Tuesday, June 27th at noon local time (CST). Email responses to Melanie Stockman at melanie.stockman@va.gov. All questions must be submitted in writing to the Contracting Officer in writing via email. Telephone inquiries will not be accepted/returned. NAICS: 541519 Size Standard: $27.5 million STATEMENT OF OBJECTIVES (SOO) Audio Visual Equipment System St. Cloud Veterans Affairs Health Care System (STCVAHCS) PURPOSE 1.1 The purpose of this Statement of Objectives (SOO) is to present the performance objectives and establish the design framework for the procurement of turn-key Audio Visual (AV) Equipment System to be implemented at the St. Cloud VA Health Care System (STCVAHCS). It is the intent of STCVAHCS to provide maximum flexibility to each Offeror to propose an innovative design and execution approach and solutions using proven processes, methods, standards, equipment and technology. The purpose of the solution is to provide an audio visual system that integrates video projection, sound, teleconferencing, video teleconferencing, and mobile interactive presentation stations. This solution will enhance STCVAHCS ability to collaborate, present to internal and external stakeholders to build intergovernmental and community relationships, support information exchange, and public-private partnerships and increase capabilities to deliver high quality, Veteran-centered care. Offerors shall use this SOO as the basis for preparing their quote. 2.0 INTRODUCTION The goal of the installation of the AV turnkey system is to install technology to create an environment where staff collaborate to support the overall goal of providing high quality, Veteran-centered care. The turnkey solution will provide integrated video projection, sound, teleconferencing, video teleconferencing, and mobile interactive presentation stations. The technology-enhanced system will include the necessary tools for administrators to deliver efficient, comprehensive and continuous messages to staff to provide immediate improvement to the efficient use of government resources and contribute to significantly improved workflow efficiencies and employee experiences. 3.0 BACKGROUND 3.1 The St. Cloud VAHCS campus footprint includes multiple building structures. The campus has a large auditorium that requires an update to the AV system. 4.0 PERFORMANCE OBJECTIVES Building 8 Auditorium, approximate dimensions of room is (34 Long X 18 7 3/4 Wide at approximately 585 square feet). Contractor shall supply at a minimum the following: Personnel, equipment, permits, licenses, and supplies necessary in performance of this contract. Contractor shall provide any necessary improvements to the space to support installation of required hardware to install or mount AV devices or wiring. Contractor shall request approval from the Contracting Officer prior to the implementation of said improvements. Interactive presentation and instruction technologies (displays, boards, etc.) and shall be a minimum of 80 diagonal viewing measurement and support both high definition and standard audio and video technologies. Mobile capability Have touch-enabled interactivity Use of an array of gestures within applications, including panning, scaling, rotating, and zooming. Dual User Support Built in Audio 30 Watt Minimum Interactive Software with appropriate licensing (Smart Meeting Pro Software Brand Name or Equal) Interactive ability to use as an electronic drawing board (White Board with Multi-color Drawing Capability) (1 Per interactive presentation device) Contractor shall provide a systems for teleconferencing, video conferencing, web meetings, audio/video streaming, online connectivity Conferencing Systems Audio and Video must be compatible with existing VA Equipment and meet all VA Information Technology Security Requirements. The VA currently is Utilizing Cisco C40 and C60 VTEL Units for Video Conferencing The VA currently is Utilizing Nortel Network compatible telephones. The VA has the Capability of both Analog and Digital telephone drops. (1 Per Room) Contractor shall provide an administration station separate from the conference room table to include all equipment necessary to support all administration functions and control of all equipment within the room (Top of Rack Surface is acceptable if the rack is no taller than 48 ). (1 Per Room) Contractor shall provide a secure component rack for all media equipment components proposed. Rack shall be moveable and not exceed 50 in height (Floor to Top of Rack, 24 in width, and 36 in depth). Rack shall have a minimum of 4 castors for mobility. Rack shall incorporate components that provide the following additional minimal number of input jacks for the connection of additional components as necessary: 8 HDMI 4 VGA 2 DVI 4 USB 2 1/8 Stereo Jacks 2 Composite Jack Sets 4 Component Jack Sets (Red/Green/Blue) 1 Cable TV Jack Rack shall provide incorporate the following minimal number of output jacks in addition to outputs required for operation of all proposed equipment: 1 HDMI 1 VGA 1 DVI 1 USB 1 1/8 Stereo Jacks 1 Composite Jack Sets 1 Component Jack Sets (Red/Green/Blue) 1 Cable TV Jack (1 Per Room) Room shall have full automation of all technologies and functionalities. All functions should be accessible by single touch remote control capabilities. Contractor shall provide all programing necessary to meet this requirement and support this programming throughout the Warranty Period. (1 System Per Room) Contractor shall provide overhead audience microphone systems to work with entire system (Audio, Video, Presentation, etc.) Number of Microphones is dependent on coverage of individual microphones proposed) Provided Noise/Feedback cancelling shall be included. (1 System Per Room) Provide in ceiling speaker system for all equipment provided under this contract. (Number of Speakers is dependent on system requirements proposed) (2 Each) Contractor shall provide copies of technical, operational, and service manuals for all pieces of equipment installed. Contractor shall also provide as built drawings of the final installed system (Print and CD,.PDF and.DWG). Contractor shall provide printed instructions specific to the operation of the systems within this space. *** All Furnishings supplied by the contract Hierarchical authentication/authorization controls, with SCVAHCS administering User rights, based on the role (employee event viewer, scheduler, and administrators). Per the May 5th, 2015 memorandum from the VA Chief Information Security Officer (CISO) FIPS 140-2 Validate Full Disk Encryption (FOE) for Data at Rest in Database Management Systems (DBMS) and in accordance with Federal requirements and VA policy, database management must use Federal Information Processing Standards (FIPS) 140-2 compliant encryption to protect the confidentiality and integrity of VA information at rest at the application level. If FIPS 140-2 encryption at the application level is not technically possible, FIPS 140-2 compliant full disk encryption (FOE) must be implemented on the hard drive where the DBMS resides. Appropriate access enforcement and physical security control must also be implemented. All instances of deployment using this technology should be reviewed to ensure compliance with VA Handbook 6500 and National Institute of Standards and Technology (NIST) standards. It is the responsibility of the system owner to work with the local CIO (or designee) and Information Security Officer (ISO) to ensure that a compliant DBMS technology is selected and that if needed, mitigating controls are in place and documented in a System Security Plan (SSP). Achieve Optimal Results through Best Practices The AV is expected to be a central feature in the room, like the medical technology used by staff personnel while providing patient care, the AV shall be delivered free of any defects and the installation should be compliant with the industry s best practices. Comply with Applicable Laws and Regulations It is important that all systems, equipment, peripherals, and components meet the standards delineated by applicable laws and regulations, such as Section 508 Amendment to the Rehabilitation Act of 1973 and others. In recognition and support of the Electronic and Information Accessibility Standards defined by Section 508 of the Rehabilitation Act, the offeror should include published accessibility self-assessments of proposed products using Voluntary Product Accessibility Templates (VPAT) and/or Government Product Accessibility Templates(GPAT) when available. See Section 10 (References) for a complete list. Support the VA s Green Management Program The Green Management Program leads VA s efforts to reduce the agency s ecological footprint, complying with federal mandates and supporting the President s commitment to ensure that the Federal Government leads by example. The designed and implemented system is expected to incorporate technology that possesses as many of these features as possible. SCOPE OF WORK General SCVAHCS task order will encompass the complete range of activities and services required to successfully achieve the objectives presented in the SOO. Under this task order, the contractor, as an independent entity and not an agent or employee of the Government, shall furnish to the Government all necessary labor, services, and materials (except as specified by the Government) required to design, develop and provide maintenance support for the SCVAHCS CRMS. The operating system must be equivalent to Windows 7 or newer. System Users should have readily available access to conference room resources (AV system(s), computers, podiums and telephonic equipment available, restrictions and special permissions for reservations/use), plus job- aids/resources to help standardize system usage by all User types. Software must be compliant or possess the ability to be compliant with the Office of Information Technology One VA Technical Reference Model (TRM). 6.0 DELIVERABLES Contractor shall deliver all components to the SCVAHCS, 4801Veterans Drive, St. Cloud, MN 56303 by September 30, 2017. Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon. Package the software products to prevent damage or deterioration during shipment, handling, storage, and installation. Maintain protective covering in place and in good repair until removal is necessary. Deliver specified items only when the site is ready for installation work to proceed. Store software products in dry condition inside the enclosed facilities. Any government requested delayed delivery up to 90 days after initial award delivery date, shall be at no additional cost to the Government. A pre-delivery meeting will be conducted 60 days prior to initial award delivery date for verification of delivery. Delivery will be coordinated through the COR. The Contractor shall provide, at no charge, two (2) complete and unabridged printed copies and one (1) electronic version (CD) of operator manuals, service manuals, and troubleshooting guides. Additionally, the Contractor shall provide free of charge any upgrades to these documents. These manuals and documentation shall contain the diagnostic codes, commands for system administration of the turnkey solution. The vendor shall provide a one-year warranty, on all software and labor, with the option of extending the warranty for a period of three years. The warranty shall include all travel and shipping costs associated with any warranty repair. The warranty should begin once the software is installed. The vendor shall provide answers to the IT integration questionnaire with their proposal. See attachment A. PROJECT MANAGEMENT AND GOVERNANCE Installation Support & Hours Hours will be from 8:00 am 4:00 pm Monday through Friday except holidays unless negotiated and approved in advance by the contracting officer (CO). The contractor shall ensure that software is operational before turning over the project to maintenance phase. The government will install the software. Contractor shall provide support such as guidance, technical advice, or reference information, as needed. The contractor shall place an individual or group in place on-site to work closely with the site COR and/or Project Manager to coordinate and or help with scheduling the installation of associated components. The contractor must inform the COR, or Contracting Officer when any personnel is removed from contract within 2 workdays of receiving notice unsatisfactory performance of contract employee. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons. Final Approved Schedule: 10 Days after Award. Network Design Plan: 30 Days after Award. Physical Installation: 75 Days after Award, but the installation cannot occur until the Network Plan is approved by the COR. Implementation: 75 Days after Training. Training The contractor shall provide an agreed upon number of user training classes to an unlimited staff during normal working hours and one other shift to be determined. The training will cover the proper use of the system and should be provided by a certified trainer for the equipment being installed. Copies of the operator and maintenance/service manuals shall be provided upon completion of project. The contractor shall provide a training program and job aids for each SCVAHCS employee user group (administrators, OI&T, Emergency Management, and Police Services). All training for the software shall be included with the purchase. Contractor shall offer training and documentation/resources needed for all Users. If interim patches/upgrades are made to the system, training material shall be added and updated to ensure that training resources are kept current. Maintenance & Warranty Maintenance services shall be performed on an on-call basis. At a minimum, during normal working hours, Monday through Friday, 8:00 a.m. 4:00 p.m. CST (excluding holidays observed by the Government), the Contractor shall respond to verbal or written requests for service calls. The Contractor shall respond to the written or verbal service all within two (2) business days and the repair services shall be completed within five (5) business days after the initial written or oral notification. Warranty to begin after software has been placed in use by the Vendor. Vendor to provide optional cost for 3 year extended warranty. Warranty timeline is subject to change due to actual activation date. Post Installation Inspection Post Installation Inspection will consist of verifying proper software installation to make sure that software is properly works. Inspection of units will be conducted by COR, Facilities Management Service; and Integrated Project Team(IPT) representatives prior to release to SCVAHCS. The Contractor shall conduct a joint inspection with the COR once all software has been delivered and installed by VA OI&T. The COR shall inspect all phases of delivery and provide a punch list of any and all missing or damaged products. Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s). The COR shall ensure the software is installed properly is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer. Other Requirements Returns and Credit Allowances: Must be in writing by SCVAHCS and must be done within 60 days of receipt of merchandise unless concealed damage, defective or covered under warranty. OI&T to install software that is approved or waiver obtained in One-VA Technical Reference Model (TRM) under the direct supervision of VA s OIT staff. Contractor is responsible for notifying COR for escorting duties prior to arriving at the facility for post installation inspection. Contractor personnel shall check in with VA Police upon arrival and departure each day. All contractor personnel must provide one form of valid picture identification at the time of check-in to receive a visitor s badge. Badges must be worn above the waist and visible at all times while on the jobsite. All contractor personnel will be accompanied by a cleared member of the contractor (PIV cardholder) or SCVAHCS representative at all times while on the jobsite. All contractor personnel must turn-in their badges at the end of each day. Information Security In accordance with Handbook 6500.6 Contract Security (March 12, 2010) include this contract security language into the Statement of Work (SOW) immediately following the security clause section: "A&A requirements do not apply--Security Accreditation Package is not required". General Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. Confidentiality and Nondisclosure It is agreed that: The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the CO for response. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the COR. ADDITIONAL ITEMS REQUIRED IN THE OFFEROR S RESPONSE: Indicate socio -economic status Include past performance information on comparable procurements completed by your firm Indicate any existing Government contract where item may be purchased (i.e. FSS, SEWP etc,) Demonstrate ability to provide installation and ALL aspects of the requirement listed DISCLAIMER: This RFI is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with this RFI. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (20-JUN-2017); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/SCVAMC656/SCVAMC656/VA26317N0814/listing.html)
 

Place of Performance

Address: US Department of Veterans Affairs;St. Cloud VA Health Care System;4801 Veterans Drive;Auditorium;St Cloud MN

Zip Code: 56303

Country: USA
 

Record

SN04550735-F 20170622/170620234301 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |