SOURCES SOUGHT
R -- Sterile Processing Services
- Notice Date
- 6/21/2017
- Notice Type
- Synopsis
- NAICS
- 561320
— Temporary Help Services
- Contracting Office
- Department of Veterans Affairs;VAMC;10 N Greene St;Baltimore MD 21201
- ZIP Code
- 21201
- Solicitation Number
- VA24517N0199
- Response Due
- 6/30/2017
- Archive Date
- 6/30/2017
- Point of Contact
- Vanessa Jacobs
- Small Business Set-Aside
- N/A
- Description
- Page 1 of 4 This is a sources sought for the DC VAMC to determine the availability of potential sources (and their size classification relative to NAICS561320 having the skills and capabilities necessary to provide Sterile Processing Services in accordance with the attached SOW. All interested vendors are invited to provide information to contribute to this market survey/sources sought including, commercial market information. This is not a solicitation announcement. No award will be made from this sources sought. Requested information should be submitted by email to vanessa.jacobs@va.gov by 12:00pm EST June 30, 2017. Provide only the requested information below. REQUESTED INFORMATION STATEMENT OF CABABILITY: Submit a brief [ Five (5) pages or less] capability statement explaining your capability to perform services for the DC VAMC. Include past experience in performing these services for the VA, other Government (Federal or State) agency, or for a private medical facility.. BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (c) Include the DUNS number of your firm. (h) Provide your firms FSS or GSA Contract number if applicable. STATEMENT OF WORK Purpose: The purpose of this requirement is to purchase services of full-time Sterile Processing Service (SPS) technicians at the Washington D.C. VA Medical Center. The SPS technician will provide staffing support services within the Sterile Processing Department. The SPS technician staff will reprocess reusable medical equipment for Dental, Ear Nose & Throat (ENT) clinic, Gastroenterology (GI) and Operating Room (OR) Departments that are inclusive of decontamination, preparing instruments inclusive of sets/kits for sterilization and the transport of instruments to and from the Dental, ENT, GI and OR Departments. TASKING: DUTIES PERFORMED: Retrieve contaminated instrumentation from various pickup points from all clinical area of the medical center delivering them to the decontamination area. Perform all functions of the decontamination process including but not limited to manual and mechanical cleaning of surgical and dental instrumentation. This requires the ability to safely operate and trouble shoot decontamination equipment including but limited to: automatic cart wash, washer decontaminator, and ultrasonic cleaners. Proper personal protective apparel and equipment is to be worn at all times. Performs all functions of the decontamination process to manually clean and sterilize delicate instrumentation that requires manual cleaning. This requires knowledge of disassembling small parts and using proper decontamination methods to not damage instrumentation. Proper protective apparel and equipment is to be worn at all times. Perform all functions of the prep/packaging and sterilization process including documentation and quality assurance procedures. This requires the ability to inspect assemble, package and document the contents of a wide variety of surgical and dental trays and instruments, properly and safely load, operate and trouble shoot a variety of sterilizers including but not limited to: steam, hydrogen peroxide plasma (Sterrad). Additionally, perform all quality assurance testing and documentation required for each sterilizer. Perform all functions of the distribution process including but not limited to assembling case carts for surgery and delivery of supplies, instruments and equipment to all clinical area of the medical center utilizing proper handling and storage techniques to ensure safe delivery of said products. Follow all VHA policies and procedures associated with the aforementioned activities according to IAHCSMM, AAMI, AORN, Joint Commission, HIPPA, FDA and OSHA recommendations, regulations, and standards of practice. Assists VHA management and contracted staff with daily training of VHA medical Supply, Processing and distribution staff. Needs to be proficient with the use of a computer and computer programs i.e. word, etc., because all instrumentations is accounted for using a computerized instrument tracking system (Microsystems SPM). HOURS OF OPERATION: The start date will be immediately based on availability from the staffing agency. The contract period is for one base year. Eight (8) full-time FTE are requested for the period of this contract. Contractors will be scheduled based on the services need to include the following tours of duty: 07:00 a.m. to 3:30 pm, 1:00 pm to 9:30 pm and 3:00 pm to 11:30 pm 11:30 pm 7;30 am to include weekend scheduling. Staff will be assigned 40 hours per week, working 5 days/week. RATES/ PAYMENT: The rates per hour will be determined by the contractor and billed as such. The VA reserves the flexibility to reduce the number of contractors based on the service s needs. Upon receipt of itemized statement payment will be processed. If itemized statement is not received a 5% penalty will be accessed based on the total monthly bill. Itemized statement includes technician name, dates and times worked each month, and total charge per month. WORKLOAD: In October 2014, the average workload of the department is 7,800 trays per month. The current volume is 9,045 per month. This volume is expected to increase again by approximately 650 because all Reusable Medical Equipment (RME) reprocessing for the ENT clinic, Operating Room, and Cardiovascular laboratory will be completed by SPS service. Work will be conducted in BLDG 1 and during renovations of the main space work will be conducted in SPS Trailers that will require a mandatory training session in order to remain compliant with VA directives and operating procedures. CHANGES TO STATEMENT OF WORK: Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. GOVERNMENT RESPONSIBILITIES: Government will provide office workspace, telephone service, Government-furnished equipment; and procedural guides, reference materials and program documentation. PERSONNEL REQUIREMENTS: Minimum of two (2) years recent SPS technician experience Minimum Qualifications Standards Contractor Education/Experience: Possess a high school education or equivalency, and have two (2) years of experience demonstrating the ability to perform sterile processing techniques and services. Any type of military service may be credited toward meeting the requirements. In lieu of the above, each employee shall have two years of relevant education at a residency school above the high school level, or any combination of relevant education above the high school level and relevant experience totaling two (2) years. Possesses a valid IAHCSMM certification Age: Contractor and employees performing work under this contract shall be a minimum of eighteen (18) years of age or as required by local laws. Health and Physical Fitness Requirements: All employees assigned by the Contractor to work under this contract shall be physically able to perform all general duties, functions and activities; shall be free from any communicable disease, shall be in good general health without physical defects or abnormalities which would interfere with the performance of these duties. All employees shall be literate and able to communicate (speak) with clients in English to the extent of reading and understanding printed regulations, detailed written orders, training instructions and material, and shall be able to compose reports which convey complete information. The Contractor is to certify the ability of all employees designated to provide service for this contract. CONTRACTOR EXPERIENCE REQUIREMENTS KEY PERSONNEL These skilled experienced professional are essential for successful contractor accomplishment of the work to be performed under this contract and subsequent task orders and option. These are defined as key personnel and are those persons whose resumes were submitted. The contractor agrees that the key personnel shall not be removed, diverted, or replaced from work without approval of the CO. Any personnel the contractor offers as substitutes shall have the ability and qualifications equal to or better than the key personnel that are being replaced. Requests to substitute personnel shall be approved by the CO. All requests for approval of substitutions in personnel shall be submitted to the CO within 30 calendar days prior to making any change in key personnel. The request shall be written and provide a detailed explanation of the circumstances necessitating the proposed substitution. The contractor shall submit a complete resume for the proposed substitute, any changes to the rate specified in the order (as applicable) and any other information requested by the CO needed to approve or disapprove the proposed substitution. The CO will evaluate such requests and promptly notify the contractor of approval or disapproval thereof in writing. CONTRACTOR RESPONSIBILITIES: The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the contractor shall reimburse the VA within 30 days. Background investigations from investigating agencies other than OPM are permitted if the agencies possess an OPM and Defense Security Service certification. The Vendor Cage Code number must be provided to the Security and Investigations Center (07C), which will verify the information and advise the contracting officer whether access to the computer systems can be authorized. The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship and are able to read, write, speak and understand the English language. After contract award and prior to contract performance, the contractor shall provide the following information, using Attachment B, to the CO: List of names of contractor personnel. Social Security Number of contractor personnel. Home address of contractor personnel or the contractor's address. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract. Failure to comply with the contractor personnel security requirements may result in termination of the contract for default. Further, the contractor will be responsible for the actions of all individuals provided to work for the VA under this contract. In the event that damages arise from work performed by contractor provided personnel, under the auspices of this contract, the contractor will be responsible for all resources necessary to remedy the incident. GOVERNMENT RESPONSIBILITIES: The VA Security and Investigations Center (07C) will provide the necessary forms to the contractor or to the contractor's employees after receiving a list of names and addresses. Upon receipt, the VA Security and Investigations Center (07C) will review the completed forms for accuracy and forward the forms to OPM to conduct the background investigation. The VA facility will pay for investigations conducted by the OPM in advance. In these instances, the contractor will reimburse the VA facility within 30 days. The VA Security and Investigations Center (07C) will notify the contracting officer and contractor after adjudicating the results of the background investigations received from OPM. The contracting officer will ensure that the contractor provides evidence that investigations have been completed or are in the process of being requested NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (21-JUN-2017); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
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Link To Document
(https://www.fbo.gov/spg/VA/VAMHCS512/VAMHCS512/VA24517N0199/listing.html)
- Record
- SN04552394-F 20170623/170621234233 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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