Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 28, 2017 FBO #5696
DOCUMENT

Q -- SLC Leica Bond Max Service Agreement - Attachment

Notice Date

6/26/2017
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;4100 E. Mississippi Avenue, Suite 900;Glendale CO 80246
 

ZIP Code

80246
 

Solicitation Number

VA25917Q0724
 

Response Due

7/7/2017
 

Archive Date

7/22/2017
 

Point of Contact

Sura-Quay Arbon, Sura-Quay.Arbon@va.gov
 

E-Mail Address

Sura-Quay.Arbon@va.gov
(Sura-Quay.Arbon@va.gov)
 

Small Business Set-Aside

N/A
 

Description

. COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: VA259-17-Q-0724 Posted Date: June 26, 2017 Original Response Date: July 7, 2017 Current Response Date: July 7, 2017 Classification Code: Q Set Aside: Unrestricted NAICS Code: 811219 Contracting Office Address Department of Veterans Affairs Network Contracting Office NCO 19 4100 E Mississippi Ave, Ste 900 Glendale, CO 80246 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95 01/19/2017. The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $20.5 Million. The Salt Lake City VA Medical Center, 500 Foothill Drive, Salt Lake City, UT 84148 is seeking to purchase Laboratory Equipment Service Agreement for Leica Bond Max. All interested companies shall provide quotation(s) for the following: CLIN Line Item Description Quantity Unit Price Total Price 0001 Gold Service Package (must meet or exceed) for Government owned LEICA BOND MAX (S/N M212270) Contract Period: Base POP Begin: 08-01-2017 POP End: 07-31-2018 1 YR 1001 Gold Service Package (must meet or exceed) for Government owned LEICA BOND MAX (S/N M212270) Contract Period: Option 1 POP Begin: 08-01-2018 POP End: 07-31-2019 1 YR 2001 Gold Service Package (must meet or exceed) for Government owned LEICA BOND MAX (S/N M212270) Contract Period: Option 2 POP Begin: 08-01-2019 POP End: 07-31-2020 1 YR 3001 Gold Service Package (must meet or exceed) for Government owned LEICA BOND MAX (S/N M212270) Contract Period: Option 3 POP Begin: 08-01-2020 POP End: 07-31-2021 1 YR 4001 Gold Service Package (must meet or exceed) for Government owned LEICA BOND MAX (S/N M212270) Contract Period: Option 4 POP Begin: 08-01-2021 POP End: 07-31-2022 1 YR DESCRIPTION / SPECIFICATIONS / WORK STATEMENT SCOPE OF WORK The Contractor shall provide all parts, materials, labor, supervision, test equipment, technical manuals, and transportation necessary to perform two preventive maintenance service visits per year and emergent repair service as required on the Government owned LEICA BOND MAX (S/N M212270), VA ID#: EE 63447) at the George E. Wahlen VA Salt Lake City Health Care System Pathology & Laboratory Medicine Service, 500 Foothill Drive (113), Salt Lake City, UT 84148. Services shall be required for a base year period beginning August 1, 2017 through July 31, 2018 with four one-year options for renewal thereafter in strict accordance with all schedules, specifications, terms, conditions and provisions of this contract. CONFORMANCE STANDARDS All services provided under this contract must be performed in conformance with the Federal Drug Administration (FDA), Occupational Safety and Health Administration (OSHA), College of American Pathologist (CAP), and Original Equipment Manufacturer standards and specifications. HOURS OF WORK Hours of work for preventive maintenance and repairs are defined as Monday through Friday from 8 a.m. to 5 p.m., excluding federal holidays or as otherwise arranged with the Contracting Officer Point of Contact (POC) or the Pathology Lead in the Histo/Cyto/Immunohistochemistry department at the VA SLC department. Contractor is not responsible to provide services on the following federally recognized holidays: New Year s Day Labor Day Martin Luther King s Day Columbus Day President s Day Veteran s Day Memorial Day Thanksgiving Day Fourth of July Christmas Day Also, any other day declared by the President of the United States to be a national holiday. 4. PREVENTIVE MAINTENANCE: a. The Contractor shall perform two annual preventive maintenance procedures during each year of the contract as arranged with the Point of Contact (POC) or the Pathology Lead in the Histo/Cyto/Immunohistochemistry department at the VA SLC department. Preventive maintenance procedures shall be in accordance with the published preventive maintenance manuals for the equipment listed in the schedule. The Contractor shall utilize the Original Equipment Manufacturer's established procedures and checklists, (or Contractor-supplied equivalent satisfactory to the Contracting Officer POC or the Pathology Lead in the Histo/Cyto/Immunohistochemistry department at the VA SLC department. b. A Field Service Report shall be supplied to the Contracting Officer POC at the completion of each preventive maintenance procedure or repair service call. c. Repair service call report shall include, but is not limited to, the following: date and time notified date and time of arrival serial number, type, and model number of equipment time spent for repair description of malfunction and repair proof of repair that includes documentation of a sample run of quality control verifying acceptable performance Preventative maintenance report shall include, but is not limited to, the following: Cleaning of equipment Completing Original Equipment Manufacturer field service updates for operational and reliability change notices Calibrating and lubricating the equipment Performing remedial maintenance of non-emergent nature Testing and replacing faulty and worn parts Inspecting/replacing tubing for wear and fraying Inspecting all mechanical components including, but not limited to; cables and mounting hardware, chains, belts, bearings and tracks, interlocks, and motors for mechanical integrity, safety, and performance to Original Equipment Manufacturer specifications Returning the equipment to operating condition defined in Original Equipment Manufacturer specifications Replacing any Original Equipment Manufacturer labels, decals, or warning tags that are not legible Providing documentation of services performed The Contractor shall notify the Contracting Officer POC or the Pathology Lead in the Histo/Cyto/Immunohistochemistry department at the VA SLC department of the existence or development of any defects in, or repairs to the equipment covered under this contract which the Contractor considers he/she is not responsible for under the terms of the contract. All exceptions to the Preventive Maintenance Inspection schedule shall be arranged and approved in advance with the Contracting Officer POC or the Pathology Lead in the Histo/Cyto/Immunohistochemistry department at the VA SLC department. The contractor shall not leave a service call open pending verification that repairs are completed by the contractor s maintenance personnel. The contractor shall treat each notification for an emergency/repair service call from the Government as a separate and new service call. Any components/parts utilized to perform preventative maintenance must meet manufacturer's specifications, be noted on the service slip and have a 90 day warranty. Refurbished replacement parts shall not be acceptable. EMERGENCY REPAIR SERVICE: a. Emergency repairs shall be performed after initial telephone notification that the equipment is inoperative. The contractor shall provide the Government with a designated point of contact and telephone number and shall make arrangements to enable his maintenance representative to receive such notification. b. The contractor shall be on-site at the George E. Wahlen VA Salt Lake City Health Care System Pathology & Laboratory Medicine Service to perform emergency repair service to the LEICA BOND MAX (S/N M212270), VA ID#: EE 63447) within twenty-four (24) hours after receipt of initial telephone notification of a malfunction Monday through Friday 8 a.m. to 5 p.m. Contractor shall provide coverage for repairs Monday through Friday from 8 a.m. to 5 p.m., excluding federal holidays or as otherwise arranged with the Contracting Officer POC. c. Contractor shall provide technical support service to assist in troubleshooting 24 hours per day, 7 days per week including Federal holidays. d. Any components/parts utilized to make repairs must meet manufacturer's specifications, be noted on the service slip and have a 90 day warranty. Repaired or refurbished replacement parts shall not be acceptable. PARTS The Contractor shall furnish all parts necessary to perform the preventative maintenance or emergent repair on the equipment, covered by this contract, in accordance with the Conformance Standards Section (Section II). The Contractor stipulates that he/she has ready access to new standard parts (manufactured, supplied by the manufacturer, or equal thereto). All parts supplied shall be of current manufacture and have full compatibility with existing equipment. Documentation of intended parts source(s) shall be provided to the Contracting Officer POC upon request. NOTE: Any additional charges outside the scope of this contract to be claimed must be approved by the Contracting Officer. The Contracting Officer Technical Representative or the Pathology Lead in the Histo/Cyto/Immunohistochemistry department at the VA SLC department will also contact the Contracting Officer POC prior to services being rendered. The contractor is responsible to have in-stock or have the ability to provide all necessary parts, components, assemblies, modules and equipment to restore any malfunctioning equipment to full performance within 24 hours of the originating call. Full performance is defined as all defective parts having been replaced with parts equivalent to or better than the original parts and meets or exceeds the manufacturer's original performance specifications. The contractor shall supply and bear the cost of all parts, lubricants, cleaning supplies and tools required for preventive maintenance and, as a result of normal wear and tear, restore equipment to full performance. NOTE: Parts, considered to be the manufacturer's recommended parts, are to be replaced in the course of a recommended preventive maintenance inspection. All parts shall meet the original manufacturer's design specification COMPETENCY OF PERSONNEL SERVICING EQUIPMENT The Contractor's personnel shall include a certified and experienced Field Service Engineer capable of making any required repairs or performing preventative maintenance on the LEICA BOND MAX (S/N M212270), VA ID#: EE 63447). Certification is based upon successful completion of the formalized training program for the equipment covered under this contract. For experience, the Field Service Engineers must have a minimum of one (1) year of experience providing preventive maintenance and emergency repair services on the same make and model of equipment covered under this contract. The contractor shall provide written assurance of the competency of their personnel by detailing a list of Field Service Engineers along with applicable training and years of service experience on the specific devices covered in this agreement. This information shall be included in the quoted proposal for providing service. TEST EQUIPMENT Upon request of the Contracting Officer's POC or the Contracting Officer, the Contractor shall provide a copy of the current Calibration Certification of all test equipment which is to be used by the Contractor to perform service under this contract. Calibration of equipment shall be traceable and in conformance with test equipment Original Equipment Manufacturer standards. SAFETY REQUIREMENTS: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when sewed on the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work, and hold the Contractor in default. CONTRACTOR PERSONNEL Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. At the completion of work being performed, the contractor shall be responsible for cleaning up the work area and equipment. All accumulated rubbish shall be removed and disposed of in the appropriate waste receptacles. REPORTING REQUIREMENTS The Contractor shall check in with the Contracting Officer's POC or the Pathology Lead in the Histo/Cyto/Immunohistochemistry department at the VA SLC department prior to any services. When the service is completed, the FSE (Field Service Engineer) shall document services rendered on a legible ESR(s) (Electronic Service Report). The FSE shall check out with Contracting Officer's POC or the Pathology Lead in the Histo/Cyto/Immunohistochemistry department at the VA SLC department. All ESR(s) shall be submitted to the equipment user for an acceptance signature and then to the POC for an authorization signature. If the POC is unavailable, the Pathology Lead in the Histo/Cyto/Immunohistochemistry department at the VA SLC department may sign for the POC after confirming work is completed and the equipment is operational. EQUIPMENT DOWNTIME The contractor shall be liable to the Government for losses of production due to significant equipment downtime. Significant downtime is defined as seven (7) or more consecutive nonproductive/nonoperational days, including the weekend. Downtime records shall be maintained by both the POC and maintenance contractor. Equipment downtime is calculated based on the number of normal hours of coverage that the equipment is not fully operational. Downtime will begin when the contractor is required to be on site after notification by the CO, POC, or designated alternate. Downtime will accumulate until the scheduled equipment is returned to full operational condition and accepted as such by the POC or designated alternate. This does not include scheduled maintenance for Preventive Maintenance purposes or delay precipitated by the VA. Monies will be subtracted from the contract if the contractor fails to meet the uptime requirement as stated above. The amount computed will be 50% of the quarterly invoice payment for that quarter. ADDITIONAL CHARGES There will be no additional charge for time spent at the site during or after the normal coverage area awaiting the arrival of additional FSE and/or delivery of parts. VA REGULATIONS Contractor employees shall wear visible identification at all times when on premises of the VAMC. Contractor personnel are responsible for parking in appropriate designated parking areas. The VA will not be responsible for parking violations incurred by the contractor. Information on parking is available from the VA Police or the Pathology Lead and staff. Smoking is prohibited inside any VA facility. Contractors will adhere to signs posted at the VAMC relating to this facilities public safety requirements. Possession of firearms is prohibited. Enclosed containers, including tool boxes, may be subject to search at the discretion of the VAMC. INFECTION CONTROL Contractor shall conform to the infection control measures specified by the VAMC and manufacturers preventive maintenance procedures for the equipment. Preventive Maintenance Service will normally be performed in the work area and is subject to infection control procedures. CONTRACT SECURITY Contractors, contractors personnel, subcontractors, and subcontractor personnel shall be subjected to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. The Contractor shall ask the CO, POC, Biomedical Engineering Department technician, or designated representative when in question about information security regarding VA information. The delivery period of performance is: Base 8/1/17 through 7/31/18 Option Year 1 8/1/18 through 7/31/19 Option Year 2 8/1/19 through 7/31/20 Option Year 3 8/1/20 through 7/31/21 Option Year 4 8/1/21 through 7/31/22 Delivery shall be provided as detailed above in period performance. The contractor shall deliver line item(s) CLIN 0001, 1001, 2001, 3001 and 4001 to VA Salt Lake City Health Care System Pathology & Laboratory Medicine Service, 500 Foothill Drive (113), Salt Lake City, UT 84148. Place of Performance Address: 500 Foothill Drive, Salt Lake City, UT Postal Code: 84148 Country: UNITED STATES Award shall be made to the quoter whose quotation offers the best value to the government, considering price. The government will evaluate information based on the following evaluation criteria: price.     The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html or http://farsite.hill.af.mil/. The following solicitation provisions apply to this acquisition: FAR 52.209-5, Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction under Any Federal Law (Mar 2012) (Deviation). FAR 52.212-1, Instructions to Offerors Commercial Items (Jan 2017) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Jan 2017) VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (Jul 2016) (DEVIATION) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2017) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraph (b)(1), (b)(2), (b)(4), (b)(6), (b)(7), (b)(8), (b)(9), (b)(25), (b)(27), (b)(28), (b)(29), (b)(30),(b)(31), (b)(32), (b)(33), (b)(34), (b)(35), (b)(42), (b)(48), (b)(54), (b)(57), (c)(1), (c)(2), (c)(4), (c)(8). FAR 52.217-8, Option to Extend Services (Nov 1999) FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) FAR 52.232-19, Availability of Funds for the Next Fiscal Year (Apr 1984) VAAR 852.215-71, Evaluation Factor Commitments (Dec 2009) VAAR 852.237-70, Contractor Responsibilities (Apr 1984) VAAR 852.203-70, Commercial Advertising (Jan 2008) VAAR 852.237-70, Contactor Responsibilities (Apr 1984) All quoters shall submit the following: (1) copy of the CLIN listing above completed with unit price and total price, description of what is included quoted maintenance plan, (1) copy of 52.209-5, Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction under Any Federal Law filled out (attached for convenience), and provide their DUNS. All quotations hall be sent via email to Sura-Quay.Arbon@va.gov. This is an open-market combined synopsis/solicitation for services as defined herein.    The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than July 7, 2017 at 1700 MST at via email to Sura-Quay.Arbon@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist Sura-Quay Arbon at Sura-Quay.Arbon@va.gov. Point of Contact Contract Specialist Sura-Quay Arbon at Sura-Quay.Arbon@va.gov. Attachments FAR 52.209-5, Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction under Any Federal Law (Mar 2012) (Deviation)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25917Q0724/listing.html)
 

Document(s)

Attachment
 

File Name: VA259-17-Q-0724 VA259-17-Q-0724.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3614836&FileName=VA259-17-Q-0724-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3614836&FileName=VA259-17-Q-0724-000.docx

 

File Name: VA259-17-Q-0724 52.209-5DEV.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3614837&FileName=VA259-17-Q-0724-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3614837&FileName=VA259-17-Q-0724-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04557050-W 20170628/170626234248-a69c6f8eba4a043c11eaf456116a84a0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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