SPECIAL NOTICE
C -- R17PS01152 - Arc Flash Hazard Analysis (Non-Power Generating Facilities)
- Notice Date
- 6/27/2017
- Notice Type
- Special Notice
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Bureau of Reclamation Mid-Pacific Region Regional Office Division of Acquisition Services 2800 Cottage Way, Room E-1815 Sacramento CA 95825-1898 US
- ZIP Code
- 00000
- Solicitation Number
- R17PS01152
- Archive Date
- 7/14/2017
- Point of Contact
- Byrne, Matthew
- Small Business Set-Aside
- N/A
- Description
- R17PS01152 - Arc Flash Hazard Analysis (Non-Power Generating Facilities) This announcement is to Small Businesses, 8(a) Small Businesses, HUBZone Small Business, Women Owned Small Businesses, Veteran Owned Small Business, and Service Disabled Veteran Owned Small Business concerns that may be interested in performing a contract for the Mid-Pacific Region of the Bureau of Reclamation. The work to be performed is described below. Based upon the responses to this announcement, the Government may determine to set this acquisition aside for total small businesses, further restrict the set aside, or proceed with an unrestricted solicitation. The applicable North American Industry Classification System (NAICS) Code is 541330 and the related small business size standard is $15 million. This notice is not a request for proposal and the information presented in this announcement will not obligate the Bureau of Reclamation in any manner. The estimated cost of this project is between $100,000 and $250,000. Reclamation intends to use FAR Part 13, Request for Quotation for this procurement using Lowest Price Technically Acceptable criteria. High quality, technical proposals, will be required and evaluated to ensure the best value to the Government. Interested parties should include the following information in their response: a.Business name, address, cage code, size classification based on NAICS size standard, socioeconomic classification, and a point of contact; b.A positive statement of your intention to submit a quote for this solicitation as a prime contractor; c.Evidence of your experience performing work similar in type and scope of work in this announcement within the last five years. The evidence should include: contract numbers, project titles, dollar amounts and point of contracts with telephone numbers. Please do not include more than five past projects; d.Include attachments cataloging the company ¿s equipment assets, personnel resources, and financial resources that demonstrate company responsibility and capability to perform the required work. Work is located at the following Reclamation facilities: Central California Area Office ¿ New Melones Recreation Area Northern California Area Office ¿ Whiskeytown Dam river Outlet Valve Chamber Northern California Area Office ¿ Spring Creek Power Conduit Fixed Wheel Gate The principal components of work are as follows: A. Arc Flash Hazard Program 1.The Consultant shall review and assess each of the existing facility(s) conditions and make recommendations on actions and steps needed to help the Government comply with industry Arc Flash mandates and requirements providing the Government with an accurate representation of each facilities installed electrical system and single-line drawings. 2.The Consultant shall provide and complete an Electrical Arc Flash hazard analysis including: a.Assess the current status of each facility and provide a baseline of the facilities current configuration. Review current system(s) one-line diagram(s) (if they exist). Provide a detailed plan and schedule to bring each facility ¿s drawings up to current as-built accuracy, creating and/or updating drawings as necessary and model an accurate representation of the installed electrical system(s). The level of effort entailed for drawings includes creating complete single line package(s) if needed in order to accomplish the Arc-Flash task. The Consultant shall ensure the appropriate amount of time is allotted to assess and review each facility in order to provide an adequate assessment and review of each facilities current configuration. Government staff may not be available to support or provide additional information to the Consultant after scheduled site visits are made therefore the Consultant shall ensure they have all the necessary information that is required to complete the task and shall incorporate into their plan and schedules a ¿come back later ¿ policy. The Government must be provided a list of assumptions made for review. b.The Consultant shall gather, validate, and determine all the necessary field data required to create the Arc flash single-line model has been completed. This shall be accomplished in order to ensure accurate and up-to-date electrical system(s), one-line diagram(s), and model(s). Collecting system data is the most difficult and time-intensive step. Accurate information is vital in creating the system model. The Consultant shall provide a data collection plan and schedule to ensure all the necessary field data and appropriate time is allotted to gather all required data. The Consultant shall incorporate into their plan and schedules a ¿come back later ¿ policy. Government staff may not be available to support or provide additional information to the Consultant after scheduled site visits are made therefore the Consultant shall ensure they have all the necessary information that is required to complete the task. c.Perform the assessment for each and every piece of equipment in the power system. Panels and switchboards etc. rated at 208 volts and higher where service transformer is 125 kVA or greater. Panels and switchboards etc. rated at 208 volts or less can be ignored if the service transformer is less than 125 kVA. Warning labels on panels below 208 would be applied. All panels with breakers and fuses shall be included in the assessment if there is potential for significant Arc Flash injury. If single-line Diagrams do not exist they shall be created by the Consultant (See part a.). d.The Consultant shall review and make a determination of the system(s) operating modes and conditions that can impact short circuit currents and Arc Flash Hazard energy levels. There may be only one (1) single mode of operation or a number of operating modes including emergency modes in which only a backup generator provides power, or multiple utility sources or generators that are switched in or out. The Consultant shall validate and make this determination. e.Perform a Short circuit study of the electrical system and the existing conditions and configurations with recommendations for improvements. f.Protective device time-current coordination study used only to determine clearing times with existing conditions with recommendations for improvements. g.Arc Flash Hazard analysis study to determine Arc Flash energy levels and Personal Protective Equipment (PPE) and analysis of how the hazard changes with distance. h.Provide a copy of the power system(s) model and database electronic file(s). The models and files shall be fully compatible with EasyPower Version 9.8.1.490 (or current version consult with Government) arc flash and electrical safety program implementation software. 3.Consultant services for implementation of the Arc Flash Hazard and electrical safety program in the Government designated facility shall include. a.Power System Modeling and Arc Flash analysis. b.Arc Flash program. c.Arc Flash Hazard labeling. (Labels shall be installed by Consultant) B.An electrical Arc Flash Hazard analysis shall be performed at the Government designated facility(s) to determine incident energy, Arc Flash protection boundaries, and required PPE for all electrical equipment in each of the facilities. The calculations shall comply with the most current NFPA-70E, and IEEE-1584 ¿ standards. C.The purpose of this study is to provide a comprehensive software model of the Government designated facility electrical distribution system(s), which will document Mid Pacific Region Non-power Generating Facilities compliance with NFPA-70E mandates as described below. This model(s) will serve as an integral part of an ongoing safety program by providing Arc Flash calculations in compliance with NFPA-70E ® Article 130.1(A) (2) for each electrical equipment in the facilities. 1.NFPA 70E ® Article 205.3, 205.2, 120.2(F) (1): Updated and verified one-line diagram(s) for all electrical distribution voltages including all sources for lockout and tag out procedures. 2.IEEE 1584.1 Section (6): Updated short circuit and equipment duty verification study(s) showing all electrical equipment is properly rated to withstand and interrupt the available short circuit duty per American National Standards Institute (ANSI), National Electrical Manufacturers Association (NEMA), Underwriters Laboratory (UL), and NEC ® requirements. 3.IEEE 1584.1 Section 7: Updated protective device coordination study(s) showing the system(s) protective devices are properly set to coordinate and clear a fault without extensive equipment damage or personnel risk. 4.NFPA 70E ® Article 130.5 Arc Flash Risk Assessment IEEE 1584.1 Section (9): Updated Arc Flash study(s) providing maximum incident energies, Arc Flash boundaries, and PPE requirements for each equipment in the system(s). In addition, these calculations shall be integrated with 70E compliant as part of an ongoing safety program. D.The analysis shall consist of the following: 1.Field data collection by qualified Consultant personnel (as defined in NFPA 70E and IEEE 1584.1 Section 5). The Government will escort Consultant(s) as necessary for initial assessments and field data gathering as per the Consultants plan and schedule. The Consultant shall provide a progress report(s) at the completion of updated or newly created drawings, Easy Power Single Line Model and again after the Draft Arc Flash Analysis Report as defined by the Government during the preliminary schedule and planning provided by the Consultant. (New and/or updated drawings created by the Consultant shall be provided with the single line model) 2.Data entry and system one-line modeling in commercially available power system software (IEEE Std 1584 ¿ -2002) fully compatible with EasyPower Model Version 9.8.1.490 (or current version consult with Government) for verification. 3.Short Circuit and equipment verification study with recommendations for improvements. Some equipment may not require Arc Flash assessment, data about this equipment may be required in a short circuit analysis. Short Circuit analysis shall include utility, generators, transformers, cables, transmission lines, motors, emergency generators, and transfer switches etc. 4.Protective device time-current coordination study based on existing conditions with recommendations for improvements. 5.Arc Flash Analysis Hazard study. 6.Detailed report and findings of the analysis. The Consultant shall provide progress report(s) at the completion of the EasyPower Single Line Model and again after the Draft Arc Flash Analysis Report (includes new or updated drawings, single line model, and or draft report for review) as defined by the Government during the preliminary schedule and planning provided by the Consultant. (The single line model and the draft Arc Flash analysis report shall be completed and in a ready for review status by the government). 7.Electronic Copies of the Project Report and the System Modeling File(s). The Consultant shall provide a completed model (new or updated drawings shall be provided at this time) and draft report prior to the final report for the Government to review and provide comments. 8.Review of the draft copy of the final report(s) by the Government. Presentation by Consultant of the final copy of the report(s) in person at the Government office location or teleconference once the work has been completed. 9.Hard and electronic copies of the project reports and all new and all new or updated drawings. E.The analysis and procedures shall comply with the following standards and recommended practices for power system studies. 1.NFPA-70E ® 2015, Standard for Electrical Safety in the Workplace 2.IEEE-1584 ¿ 2002 IEEE Guide for Performing Arc-Flash Hazard Calculations 3.1584.1-2013 - IEEE Guide for the Specification of Scope and Deliverable Requirements for an Arc-Flash Hazard Calculation Study in Accordance with IEEE Std 1584(TM) 4.IEEE-242 ¿ 2001 IEEE Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems (IEEE Buff Book). 5.IEEE-399 ¿ 1997 IEEE Recommended Practice for Industrial and Commercial Power Systems Analysis (Brown Book). 6.IEEE 141 ¿ 1993 IEEE Recommended Practice for Electric Power Distribution for Industrial Plants (Red Book). System of Awards Management (SAM) and Annual Representations and Certifications, as required by FAR 4.1102, apply to this procurement. Prospective contractors must be registered prior to award. Lack of registration in the SAM database will make an offeror ineligible for award. Information on SAM registration can be obtained via the Internet at http://www.sam.gov. All interested parties are encouraged to respond to this notice, by email to mbyrne@usbr.gov not later than 10:00 AM, Pacific Time, on 7/7/2017. The information provided in this announcement is all the information the Government has available at this time. There are no specifications, drawings, bid packages, or source lists available.
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