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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 08, 2017 FBO #5706
DOCUMENT

65 -- 564-17-3-082-0481 - Critical Care Beds replacement - VA256-17-AP-7280 - Attachment

Notice Date

7/6/2017
 

Notice Type

Attachment
 

NAICS

339113 — Surgical Appliance and Supplies Manufacturing
 

Contracting Office

ALEXANDRIA VA HEALTH CARE SYSTEM;NETWORK CONTRACTING OFFICE 16;ALEXANDRIA VA HEALTH CARE SYSTEM;PO BOX 69004;ALEXANDRIA LA 71306-9004
 

ZIP Code

71306-9004
 

Solicitation Number

VA25617Q1038
 

Response Due

7/28/2017
 

Archive Date

8/27/2017
 

Point of Contact

Renata Ott
 

E-Mail Address

6-2241<br
 

Small Business Set-Aside

N/A
 

Description

General Requirements The entire Critical Care Hospital Bed and Mattresses shall be provided by the vendor (and/or the vendor s sub-contractor). The quote shall include all equipment, materials, installation services, and training services specified in this Statement of Work (SOW) document. In addition, the vendor shall provide a hospital bed system (defined as bed frame, mattress, side rails, head and foot board, and any mattress or accessories added to the bed), which demonstrate compliance to all aspects of the International Standard IEC 60601-2-52. Item offered must meet minimum salient characteristics of items described within the Schedule of Items. Offeror to provide technical brochures to support functionality features as described within the Schedule of Items. In addition, Electronic data or virtual link in order to examine capabilities shall be provided. Offerors shall provide in detail for each feature that is required whether or not that particular specification is or is not offered with a reference to the quote/brochure/data provided. Offerors shall be evaluated for both technical acceptance of the Med/Surg Bed and the pressure redistribution mattress. Offeror shall also provide evidence of being an Authorized Reseller (Distributor) for product offered. This can be substantiated with a link to Manufacturer s web site that supports offeror s distributorship or other proof from the manufacturer. Quantity: Critical Care Hospital Beds = 6each Mattresses = 6 each Trapeze/Patient Helper Bar = 6 each Power Source for Convertible Mattress = 6 each Delivery and Installation Services Materials provided shall be new equipment, parts, and accessories as specified in the SOW. The vendor shall deliver materials to the job site in OEM's original unopened containers, clearly labeled with the OEM's name, equipment model and serial identification numbers, and Purchase Order (PO) number. The vendor is responsible for inventorying materials prior to delivery to VHSO to check for accuracy in quantity and part number. All on-site installation services shall be vendor-provided by technical staff (not sales reps) fully trained to service and install bed products, parts, and accessories as specified in the SOW. Disposal of Waste The vendor shall provide, maintain, and dispose all material waste and packaging associated with the beds/products and/or waste generated during the installation services. Vendor will be responsible for moving waste materials from job site(s) to a vendor-provided waste container, and then off site. Technical Support Vendor will supply 24/7/365 hour phone technical support for the duration of ownership of the equipment Response time for parts and labor will be no more than 24 hours available 24/7 Facility Engineering Technical Training Vendor shall provide any special service tools and/or test equipment comparable with that provided to the OEM s service personnel Service and Operator Manuals The vendor shall provide the following documentation for the proposed bed system: Two copies of the operator s manual Two copies of complete technical service manuals including troubleshooting guides, necessary diagnostic software and equipment, schematic diagrams, and parts lists Electronic versions of both operators manual and technical service manuals Abbreviated operating instructions should be included on all beds. DVD or web based training for both operator s manual and service if available. The bed operator s manual must specify the mattress size to reduce risk of patient entrapment between bed and side rail. The vendor shall provide the following documentation for the mattress motors: One copy of the operator s manual for each motor purchased. Two copies of complete technical service manuals including troubleshooting guides, necessary diagnostic software and equipment, schematic diagrams, and parts lists. Electronic versions of both operators manual and technical service manuals If the operation of the motor is not self-explanatory, abbreviated operating instructions must be included and attached to all motors. On-Site User Training Upon delivery of the beds, qualified instructors must provide user training for staff on day, evening, and night shifts at times to be determined by the facility. Training must be offered 7 days a week for the first week. Ongoing training Annually as requested. Specific Bed Requirements Requirements Description Construction Quality The equipment should be simple to use, operate, and maintain. The equipment should be well constructed with durable materials to withstand typical abuse and cleaning. The bed must have a flat deck and be able to accept any mattress that fits a flat deck bed- mattress will not be attached to bed The equipment should have no sharp edges. All external components should be securely mounted. The equipment should provide adequate protection against moving and electrically energized parts. The equipment should be designed to provide easy access to serviceable parts. Switches, knobs, and other controls should be designed for conditions of heavy use. Cord connections should be secure to resist accidental disconnection Labels and markings should be clear, legible, and durable enough to withstand routine cleaning and normal wear. Appropriate warning labels should be provided on the equipment. Overall Dimensions Total bed dimensions: Width with side rails up must not exceed 42 Length fully retracted must not exceed 90 Height from floor to the top of the helper bar/trapeze attached must not exceed 83 Positioning Features All positioning features (head up, knee gatch, sitting) must be electric and available with battery back-up Bed will transition into a cardiac chair Height range: Highest at least 30 and lowest at least 16 Trendelenburg/Reverse Trendelenburg: (Minimum 120/100 with visible gauge to indicate degree of angle) Manual CPR release The vendor shall provide mounting points and/or retrofit kits compatible with VHSOs current call light system. All frames will include hardware/adapters to receive trapezes/helper bars Bed must come with a means to extend the sleep deck without tools to accommodate mattresses between 80 and 84 Frame must be radiolucent to accommodate radiologic tests Controls The controls (e.g., switches, knobs) must be clearly visible and identifiable and their function self-evident (control design should prevent misinterpretation of displays and control settings). The controls must have a touch screen interface Switches and controls protected against accidental setting changes. Patient lock out feature for all controls. Controls sealed against penetration of liquids. Patient Controls (including height of bed and head up and down) within the reach of the patient on both sides of bed and easy to operate Staff Controls built into frame located on both upper side rails The bed should have some kind of steer control and electric drive system Side Rails 4 side rails designed to cover a minimum of 60% of side of bed 2 side rails located at head of bed (larger) and 2 side rails located at foot of bed. The side rails (dimensions and gaps between) must comply with IEC/EN 60601-2-52 Standard for Medical Beds Locking mechanism must stand a 30,000 cycle test up and down. Side rails raise and lower easily Casters & Brakes 6 Casters All casters are controlled by central locking system. Casters may be set in steer, neutral, and locked positions Brakes easy to apply from side or end Nurse Call and Bed Exit Alarms and Interface Bed shall have an integrated bed exit alarm and nurse call feature able to connect with existing A NCS Rauland Responder V System. The 37-pin interface cable between bed and NCS shall be provided. Bed will interface with the PICIS documentation system Alarms are based on patient weight with a minimum of 3 zones (minimal movement, exiting bed, out of bed), adjustable tone, and adjustable volume of alarm Patient Scale The bed shall have an integrated patient scale built into frame or side rail that is easy to use. The scale shall have an accuracy of +/- 3% of the patient s actual weight up to 350 lbs. (or weight capacity of bed). The scale shall function in all bed positions except reverse Trendelenburg The scale shall display the patient s weight in both kilograms and pounds. Scale readings must be visible in low light. Additional Safety Features Underbed lighting. Electrical Requirements The bed shall operate on regular 110 VAC medical provided power, and connect to standard electrical receptacles. The bed shall operate at 15 amperes or less. Meets UL2601 and IBC 60601-1 standards Cords must have storage option during transport. Battery The bed shall provide battery back-up function to control bed height (if not able to do so manually), position (head up and down), and length in the event of power failure. Battery back-up must engage automatically or be easily labeled and accessible A fully charged battery should last 2 hour minimum Accessories Accessories will not interfere with current equipment in rooms including ceiling lifts Beds should come with the following accessories for every bed frame: Oxygen Tank Holders (E size tank) Trapeze receptacles at the head of the bed IV Poles Collapsible or Stowable with the ability to fold it down and store in the down position. If removable there needs to be a place on the bed to store the IV pole. Patient hand control pendant Auxiliary AC Outlet Beds should come with trapeze/patient helper. Power Source for Convertible Mattress RME Infection Control The vendor shall provide training and written instructions, procedures, and documentation necessary to properly and safely disinfect the equipment and accessories between patient uses. The bed frame must be constructed to prevent fluids from entering mechanical areas. Warranty The vendor shall provide details of standard warranty. Vendor shall indicate availability and cost of extended parts warranty options. During the warranty period, the vendor shall provide all inclusive service (parts, labor, preventive maintenance, travel and unlimited repairs) at no additional cost Monday-Friday between the hours of 7:00 am 4:30 pm (excluding holidays). Software updates are included for the lifetime of the bed. Specific Mattress Specifications Requirements Description Mattress Features Definition of support surface/mattress: A specialized device for pressure redistribution designed for management of tissue loads, micro-climate, and/or other therapeutic functions The vendor must provide a mattress that meets all of the following features: Mattress will be comprised of a combination of viscoelastic foam (a porous polymer material that conforms in proportion to the applied weight.) and air (low density fluid with minimal resistance to flow) for pressure redistribution. Mattress must be latex free Mattress will have microclimate (the temperature and humidity of the interface between the support surface and the individual) management as evidenced by patient s skin being dry. Mattress will have the option to convert from non-powered to powered low air loss technology with a detachable pump(feature of a support surface that provides a flow of air to assist in managing the heat and humidity (microclimate) of the skin. Mattress must include the features of alternating pressure (feature of support surface that provides pressure redistribution via cyclic changes in loading and uploading as characterized by frequency, duration, amplitude and rate of change parameters) and lateral rotation (feature of a support surface that provides rotation about a longitudinal axis as characterized by degree of patient turn, duration and frequency). Interface pressures must never exceed 32 mmHg. Heel zone of mattress provides enhanced pressure redistribution compared to the rest of the mattress The mattress cover must meet the following features: Allow for partial immersion into foam Latex free Mattress cover vapor permeability (MVTR) (defined as moisture vapor transmission rate) minimum of 300g/m2/24hrs. durable stain resistant mildew resistant flame retardant designed to reduce the risk of friction and/or sheer forces during repositioning with a low friction fabric meets infection control guidelines of water proofing (prevents contamination of foam), welded seams (prevent ingress of fluids), waterfall flaps (cover over zippers) must not degrade with the use of standard hospital grade disinfectants Mattress dimensions: 35 x a minimum of 80 x minimum of 6 thick. (vii) Delivery FOB Destination to Department of Veterans Affairs Healthcare System, 1100 n. College Ave, Fayetteville AR 72703 within 90 days from time of award.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AlVAMC502/AlVAMC502/VA25617Q1038/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-17-Q-1038 VA256-17-Q-1038.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3641277&FileName=VA256-17-Q-1038-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3641277&FileName=VA256-17-Q-1038-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04568583-W 20170708/170706234551-07a32bc3227a15ab23e3e1ffee2f7103 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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