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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 08, 2017 FBO #5706
DOCUMENT

Y -- Raise and Realign of Headstones that Requires a Subsurface Beam System, Fort Smith National Cemetery, AK This is a re-issue of VA786-17-N-0588 with the Attachment. - Attachment

Notice Date

7/6/2017
 

Notice Type

Attachment
 

NAICS

238190 — Other Foundation, Structure, and Building Exterior Contractors
 

Contracting Office

Department of Veterans Affairs;NCA Contracting Service;155 Van Gordon Street;Suite 510;Lakewood, CO 80228
 

ZIP Code

80228
 

Solicitation Number

VA78617N0591
 

Response Due

7/13/2017
 

Archive Date

9/11/2017
 

Point of Contact

Ann R. Manning
 

E-Mail Address

914-5710<br
 

Small Business Set-Aside

N/A
 

Description

This is a Sources Sought for the purposes of determining if there are qualified SDVOSB concerns that have the experience and interest in executing the pending requirement as stated herein. The place of performance is Fort Smith National Cemetery, Fort Smith, AK. This announcement is for planning and market research purposes only. Proposals will not be accepted at this time. The General Magnitude of this project is: Between $500,000.00 and $1M (If classified as construction requirement) The estimated duration of the project is nine (9) months. A formal Capability Statement or Resume SHALL BE submitted in response to this Sources Sought. The contractor s Capability Statement or Resume shall identify comparable work efforts under an identified Project or Contract. Identification of a project by Title Only is insufficient and does not provide the Government with assurances that the titled work effort is comparable. Execution dates of any identified projects is also required. The Government generally requires the following qualifications: 1 - The Contractor (and tentative sub-contractor) has/have completed at least three projects within the last five years similar in size, scope and complexity. The primary Contractor shall address in a clear and concise manner their experiences with performing turf renovation and construction of reinforced concrete structures for the federal, state and local governments. 2 -. The Contractor Supervisor (employee or subcontractor) must have not less than five (5) years of experience as a direct supervisor of site work, reinforced concrete foundations, and horizontal construction. 3 - Current registration in Vet-Biz and SAMS. Please provide a DUNS number also so the Government can verify Vet-Biz and SAMS registration status. Phone calls or e-mail requests for additional information will not be accepted at this time. The initial Statement of Work basic requirements is as follows: SCOPE: The Contractor shall furnish labor, supervision, quality control, transportation, parts, materials, equipment, supplies, necessary or incidental to remove, raise, realign, reset, and clean designated upright headstones; renovate turf in designated burial sections with additional earthwork in certain sections; at the Fort Smith National Cemetery, Fort Smith, AR, and hereafter referred to as Fort Smith National Cemetery or Cemetery as required by Section A1, PRICE SCHEDULE OF SERVICES. All contract work shall be completed as required under the terms of this contract in each Burial Section as defined in the Work Statement (designated on the contract drawings and provided to the Contractor by the Contracting Officer and/or Contracting Officer Representative, COR) AND accepted by the COR PRIOR to any work beginning in the NEXT Burial Section, unless otherwise approved by the Contracting Officer/COR. INTRODUCTION: The Department of Veteran Affairs, Fort Smith National Cemetery intends to award a fixed price contract to install concrete grade beam headstone support systems; remove the conflicting underground irrigation laterals and sprinkler heads, conduct repairs of the irrigation system and/or reinstall a new, fully functional irrigation system including testing; remove, raise, realign, reset, and clean designated upright headstones; and renovate designated sections of turf in designated burial sections with additional earthwork in certain sections; and trim/prune trees. The Fort Smith National Cemetery is located at 522 Garland Avenue, Fort Smith, AR 72901. CONTRACT OBJECTIVES: To complete the upright headstone raise and realignment and turf renovation project at the Fort Smith National Cemetery, following the technical approach in this Statement of Work (SOW) in order to maintain the high standards of appearance as a National Shrine, in accordance with best commercial practices and the requirements identified in the solicitation. SUMMARY OF WORK: The Contractor shall furnish all personnel, supervision, professional expertise, vehicles, tools, materials, services, equipment and quality control necessary to construct concrete grade beam headstone support systems, which include, but are not limited to: clearing and grubbing vegetation; excavation; placement and compaction of aggregate base; cutting, removal, and disposal of existing irrigation lateral lines and sprinkler heads; headstone identification, tagging, and removal; placement of pre-cast concrete headstone support block; placement of cast-in-place, reinforced concrete grade beam system; headstone re-installation with leveling sand; headstone cleaning, and reinstallation of a new, fully functional irrigation system including testing. The Contractor shall raise/lower, realign, reset, backfill, and clean upright headstones at the Cemetery in a manner that will meet or exceed the requirements to present a clean, neat, professional, and aesthetic headstone appearance and in accordance with Contract Specifications. Services include, but are not limited to work consisting of extracting, resetting, aligning, backfilling, and compacting upright headstones that are already in place which have shifted out of vertical and/or horizontal alignment and plumb, as well as inventorying and ensuring accurate placement on each gravesite. The Contractor shall remove and restore Cemetery turfgrass in designated burial sections, which includes, but is not limited to: killing and removing existing turfgrass, rototilling the existing topsoil, adding or removing topsoil to establish a new finish grade, installing new turfgrass sod, and establishing new turfgrass sod, preservation of existing cemetery features (lawns, paving, roads, stones and markers). The Contractor shall restore cemetery features disturbed or removed as a result of performing new work, as well as, repair, replace, or reinstall any damaged cemetery property, such that at the end of the day the condition is as good as before commencement of work. Scheduling of services shall be coordinated with the Contracting Officer s Representative (COR) to avoid disruption of ongoing cemetery operations. All work will be done during normal Federal workdays during cemetery workday hours. No work will be allowed during special weekend, or Federal Holiday, activities. PERIOD OF PERFORMANCE: The performance period of the contract is planned for 9 months (270 days), dependent on the availability of funds. PROJECT REQUIREMENTS: The Contractor shall be responsible for full management of the facility s upright headstone raise and realignment and turf renovation services described herein. The Government s requirements are described in the National Cemetery Administration s (NCA s) Operational Standards and Measures http://vaww.nca.va.gov/business_imp/ bus_stdmeasure.asp (provided by the Contracting Officer upon request), this SOW) the Contract Specifications and other requirements identified herein, as they are applicable to the services required in the Pricing Schedule. In accordance with the contract requirements, the Contractor shall be responsible for: Headstone Installation including Upright Headstone Setting, Raising, and Realignment in accordance with the contract requirements, onto the new concrete grade beam system; Upright Headstone Setting, Raising, and Realignment in accordance with the contract requirements. Cast 13 new concrete posts and brass control markers directly into beam system Installation of the fully functional irrigation system including the furnishing, installing and testing of all pipe, fittings, valves, heads, controllers, wires, air release valves, valve boxes, and all other components pertinent to the plans and specifications of this system. Cleaning Upright Headstones; Turfgrass Renovation; Layout of the work and for all measurements in connection with the layout; Utilizing existing burial section grid monumentation for all headstone row layout work; Executing the work to the lines and grades needed to accomplish the work and to ensure that headstones are correctly and accurately located on their associated gravesites; Debris and trash removal; Maintaining a safe presentable working environment for Contractor, cemetery staff, and the general public. Preventing any disruption to the cemetery operations, including funerals, visitor privacy, internal traffic, and utilities; Preserving the environment and following applicable regulations; Preserving existing cemetery features (lawns, paving, roads, stones, and markers); Restoring cemetery features disturbed or removed as a result of performing new work; Ensuring all work conforms to the NCA s established National Standards; Timely submission of required reports and documentation. SPECIFIC REQUIREMENTS FOR RAISE AND REALIGNMENT PROJECTS To ensure the accuracy of upright headstone placement during raise and realignment (R&R) activities, the following procedures shall be followed by the Contractor, cemetery personnel, and COR before the Raise and Realignment (R&R) process begins: The Continental District (NCA-CD) office will provide each Cemetery with the correct Gravesite Layout Map(s) prior to beginning the R&R project. The COR or Cemetery Director/designee shall conduct an initial gravesite verification survey prior to the R&R of any headstone in the Cemetery. The COR will obtain a copy of the Burial Register Report from the Burial Operation Support System (BOSS) and current gravesite layout map(s) obtained from the NCA-CD for the verification survey. The Burial Register Report and gravesite layout map(s) will be used to verify the section, row, grave number, first and last name of each decedent and the condition of the headstone included in the Scope of Work. All inconsistencies will be researched, discussed and resolved with the NCA-CD Executive Director prior to the R&R of any headstone. Upon completion of the verification survey and corrective actions as necessary, the COR shall certify the survey by signing the Headstone Raise & Realign Verification Survey sheet (see Attachment 4). A copy of the signed Headstone Raise & Realign Verification Survey sheet shall be forwarded to the Contracting Officer (CO) which will be incorporated into the contract files and provided to the Contractor prior to R&R; a copy of the survey will be maintained by the Cemetery. Additional copies of the survey will be retained by the COR for the official contract files. The CO will give the approval to begin R&R process. The Contractor shall complete and submit DAILY, prior to the completion of each work day during which R&R activities take place, a Daily Headstone Raise & Realign Verification Survey for all headstones and markers raised & realigned (see Attachment 5). The COR/Cemetery Director/designee will verify the accuracy of the placement of headstones on the correct gravesite using the same Burial Register Report and gravesite layout map(s) that were used for the initial headstone verification survey. DAILY, the COR will inform the Contractor Supervisor of all identified inconsistencies and ensure corrective actions are completed that day. The Daily Headstone Raise & Realign Verification Survey will be maintained by the COR for certifying payments for completed work, tracking project progress and other administrative needs. When site conditions are restrictive and it is not possible to safely operate equipment while keeping the headstones on the gravesite, the Contractor shall prepare these sites by hand. At no time may headstones be removed from the gravesites. The Contractor is responsible to protect headstones during the raise and realignment, and turf renovation process from damage or being discolored from contact with dirt, soil or other contaminants. Headstones shall not be physically removed from the gravesite during the raise and realignment or turf renovation projects. LAYOUT OF WORK: The Contractor shall lay out the work and shall be responsible for all measurements in connection with the layout. Where burial section grid monumentation exists, it shall be utilized for all headstone row layout work, and contractor shall coordinate all associated field layout dimensions with COR prior to start of work. The Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to layout any part of the work. The Contractor shall execute the work to the lines and grades needed to accomplish the work and to ensure that headstones are correctly and accurately located on their associated gravesites. The Contractor shall maintain and preserve all temporary and permanent stakes and other marks until authorized by the COR to remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor. A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the Contractor shall be used for layout control of work and to restore any grave section corner monuments that may be disturbed as a result of the Contractor s performance of the contract work. PHASING AND WORK SEQUENCING Contract work shall be accomplished in a sequenced manner, with work limited to occurring in no more than three (3) segments of burial section at any given time in order to minimize overall disruption to the cemetery. Work cannot begin in subsequent burial section area until such time that work has been completed in prior burial section areas. Submit proposed project work schedule sequence for COR review and approval prior to start of project. Surface renovation work shall typically occur either in conjunction with or prior to specified headstone raise and realign work in order to achieve the specified requirements for flowing precision uniformity of headstones with the leveled burial section surface terrain. CONTRACTOR S QUALITY CONTROL PLAN (QCP): The Contractor shall establish and maintain a complete QCP to assure the requirements of this contract are provided as specified. This QCP will be forwarded to the Contracting Officer along with the requested initial proposal and may be revised as necessary during the life of the contract, with concurrence of the COR and Contracting Officer. The Contracting Officer will review the QCP and list any needed clarifications, and return to Contractor for response, if necessary. The Contractor s QCP shall include the following or have incorporated into during performance of contract, at a minimum: An inspection plan covering all services required by this contract. The inspection plan must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished and documented, and the title of the individual(s) who will perform the inspections. On-site records of all inspections conducted by the Contractor noting necessary corrective action taken. The Government reserves the right to request copies of any and/or each inspection. Incorporation of either active or established internal policy and procedures for updating equipment and procedures that may affect performance of contract. The methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable; and the organizational functions, intermediate supervisory responsibilities, and overall management responsibilities for ensuring total acceptable performance. On-site records identifying the character, physical capabilities, certifications and ongoing training of each employee performing services under this contract. A log to account for all requests for immediate service. The log shall indicate the date and time of services, and description of results and completion of these services. On-site records of any complaints or problems, with procedures taken to allow for corrections and/or elimination before effects caused interruption of performance of contract. FAIR ACCEPTANCE: The work shall be deemed acceptable when the Contractor clearly evidences compliance, without exception, in meeting contract requirements. The Government has the right to either reject or to require correction when the work is not in conformity with contract requirements. Acceptance (in part or whole) shall be in writing. Raise and Realign Headstones: Raised and realigned headstones are acceptable when the sections are vertically plumb in all directions, in all cases in a line vertically and laterally, and where possible transversely. Maximum vertical, lateral, and transverse tolerance shall be 1/8 or less to the complete satisfaction of the COR. Re-establish and/or Renovate Turf: A re-established and/or renovated turf area is acceptable when 100% turf grass coverage is established to complete satisfaction of the COR and the District Agronomist. Acceptance is defined as the point in time which the Government takes back control and physical possession of the re-established and/or renovated turf area(s). Clean Headstones: Headstones are acceptable when there is no discoloration, environmental deposits, mold, mildew, moss, algae, lichen, dirt/mud, grass clippings, grass marks, bird droppings to the complete satisfaction of the COR.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCA/VANCA/VA78617N0591/listing.html)
 

Document(s)

Attachment
 

File Name: VA786-17-N-0591 VA786-17-N-0591.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3640598&FileName=VA786-17-N-0591-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3640598&FileName=VA786-17-N-0591-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04569054-W 20170708/170706235016-f977fdb9859717a300ec3189ea14706a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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