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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 08, 2017 FBO #5706
DOCUMENT

R -- Temporary Payroll Techician - Attachment

Notice Date

7/6/2017
 

Notice Type

Attachment
 

NAICS

561320 — Temporary Help Services
 

Contracting Office

Contracting Officer;Department of Veterans Affairs;Ralph H. Johnson VA Medical Center;109 Bee Street;Charleston SC 29403-5799
 

ZIP Code

29403-5799
 

Solicitation Number

VA24717Q0732
 

Response Due

7/15/2017
 

Archive Date

7/25/2017
 

Point of Contact

Janica Francis-Hunter
 

E-Mail Address

H
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

VA247-17-Q-0732 Page 1 of Page 1 of 7 Page 1 of Solicitation Number: VA247-17-Q-0732 Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial services prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (i) The solicitation number is VA247-17-Q-0732 and is issued as a Request for Quotation (RFQ) (ii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-94, effective December 20, 2016.  Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR). (iii) This solicitation is issued as a total Service Disable Veteran Owned Small Business set aside. The North American Industry Classification System (NAICS) code is 561320, Temporary Help Services, size standard is $27.5 million. (iv) This requirement is for a six (6) month contract NTE 2700 hours. Please see Statement of Work for full requirement details. PRICE/COST SCHEDULE-ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Three contractors to provide payroll technician support for data entry, analysis and administrative assistance NTE 900 hours per contractor 2,700.00 HR __________________ __________________ GRAND TOTAL __________________ PERIOD OF PERFORMANCE: NTE 2700 HOURS ITEM NUMBER QUANTITY DELIVERY DATE 0001 2,700 HRS POP Page 2 of 7 (v) The following is a detailed description of the requirements for this solicitation: LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)- This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION) (a) Definition. For the Department of Veterans Affairs, Service-disabled veteran-owned small business concern or SDVSOB : (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; (iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and (v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6. (d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate. (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. (End of Clause) STATEMENT OF WORK-TEMPORARY PAYROLL TECHNICIAN JOB DESCRIPTION:   Payroll Technician Services PERIOD OF PERFORMANCE: The period of performance will cover six (6) month with an anticipated start date of July 24, 2017 (Completion of background check) through January 31, 2018. The tour of duty will be 7:30am- 4pm (8 hours per day; ½ hour lunch break and 2 fifteen (15) minutes break). BACKGROUND: VA issued requirements for retroactive premium pay adjustments which indicate that the station must manually correct every nurse/hybrid timecard with Night Differential, Overtime, Compensatory Time, Saturday premium, Sunday premium, and continuous periods of service for callbacks every pay period from 2010 until the site converts to the new payroll system.   Currently we have ~88,500 timecards (1,239,000 days) that should be addressed however; we ve prioritized the ones most likely to need action.  That leaves ~46,000 timecards that require a corrected timecard be entered and approved and a copy of the timecard printed for review.   That would constitute 630,336 days that have to be reviewed to determine correct pay entitlement for both retroactive and prospective periods.     SCOPE OF PROJECT: Each of the 46,000 line items requires that a corrected timecard be entered on a non-duty day and that 1st and 2nd level approvals be completed before payroll acts. Once that s complete payroll staff have to do a review/calculation for each day affected and enter the results on several spreadsheets to be sent to the Finance center in Austin. Once we have the spreadsheets complete we have to send individual letters to each person affected detailing the impact on them. This will inevitably lead to significantly increased customer service traffic We have 5 months to complete all of these actions PURPOSE: To obtain a contractor to provide payroll technician support.   The contractor would be part of the payroll team and responsible for such tasks as: ·                 Data entry o     Corrected timecard in electronic time and attendance system Microsoft Excel spreadsheet maintenance ·                 Analysis o     Evaluation of existing posting of timecard against current Public Law 111-163 entitlements and proper use of o     Determination of proper entitlements for premium pay (Night Differential, Overtime, Compensatory Time, Saturday and Sunday Premiums, etc.) o     Determination of debt due or payment owed as result of review of entitlements Determination of need to order offline timecards and/or pay history from Defense Finance and Accounting Service ·                 Administrative o     Notification of employees of the effect of the review via memorandum o     Tracking, documenting and communication of progress and status of review o     Providing customer service support for questions generated by review o     Processing debt waiver requests KNOWLEDGE, SKILLS AND ABILITIES:  Knowledge of general office and payroll procedures; data entry and word processing. Ability to: perform word processing; operate 10-key; perform basic mathematical calculations; maintain accurate payroll records; interpret forms and reports; answer telephone and use discretion in the disclosure of information; maintain confidentiality; communicate effectively and establish cooperative working relationships with persons contacted in the course of performing assigned duties. SECURITY CLEARANCE: The contracted employee will be required to comply with all Medical Center privacy requirements to include a background check. Moderate Background Check Requests for this investigation are submitted with SF 85P (Questionnaire for Public Trust Positions) and primarily conducted for Moderate Risk Public Trust (MRPT) positions. Coverage includes NACI requirements plus: Reference Contacts Law Enforcement Checks (5 years- Inquiry and/or Record) Credit Search of National Credit Bureaus (7 years) ----END OF STATEMENT OF WORK--- 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (JAN 2017) applies to this solicitation in addition to the following addendums to the provision. Addendum to FAR 52.212-1 Show FAR provisions followed by VAAR provisions in numeric order. List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation (DEVIATION 2015-02) (FEB 2015); 52.209-5 Representation By Corporations Regarding An Unpaid Tax Liability Or A Felony Conviction Under Any Federal Law (DEVIATION)(MAR 2012); 52.204-16 Commercial and Government Entity Code Reporting (NOV 2014); 52.204-17 Ownership Of Control Offeror (NOV 2014); VAAR 852.237-70 Contractor Responsibilities (APR 1984); VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008). Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html & http://www.va.gov/oal/library/vaar HYPERLINK "http://www.va.gov/oal/library/vaar/" HYPERLINK "http://www.va.gov/oal/library/vaar/" HYPERLINK "http://www.va.gov/oal/library/vaar/"/ (End of Provision) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS REPRESENTATION (DEVIATION) (FEB 2015) (a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (End of Provision) 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION)(MAR 2012) (a) In accordance with Division H, sections 8124 and 8125 of P.L. 112-74 and sections 738 and 739 of P.L. 112-55 none of the funds made available by either Act may be used to enter into a contract with any corporation that (1) Has an unpaid federal tax liability, unless the agency has considered suspension or debarment of the corporation and the Suspension and Debarment Official has made a determination that this action is not necessary to protect the interests of the Government. (2) Has a felony criminal violation under any Federal or State law within the preceding 24 months, unless the agency has considered suspension or debarment of the corporation and Suspension and Debarment Official has made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that (1) The offeror does [ ] does not [ ] have any unpaid Federal tax liability that has been assessed and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. (2) The offeror, its officers or agents acting on its behalf have [ ] have not [ ] been convicted of a felony criminal violation under a Federal or State law within the preceding 24 months. (End of Provision) FAR Number Title Date 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING JUL 2016 (End of Addendum to 52.212-1) 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) applies to this solicitation. The Government will award a contract resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made on the basis of price and other factors. Award may be made to a higher priced offer on the basis of which proposal provides the best value to the Government. Price and Technical shall be the factors used to evaluate offers. Technical and past performance, when combined, are equal. EVALUATION CRITERIA: To be considered technically acceptable for award each offeror must provide with their submitted quote/offer: Resume supporting payroll technician experience performing retroactive premium pay adjustments and manually timecard corrections; Documentation that confirms at least 3 years of satisfactory and relevant experience/past-performance performing retroactive premium pay adjustments; manually correcting nurse/hybrid timecard with Night Differential, Overtime, Compensatory Time, Saturday premium, Sunday premium, and continuous periods of service for callbacks as specified in this solicitation; Documentation that confirms the offeror is a certified SDVOSB in VetBiz located https://www.vip.vetbiz.gov; Documentation that confirms the offeror is registered in the System for Award Management (SAM) located at https:// www.sam.gov;   Quote MUST be good for 120 calendar days after submission and the offered price should include delivery. -END OF EVALUATION CRITERIA- (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) The Department of Labor Wage Determination applicable to this requirement is: WD 05-2473 (Rev 19) dated 01/05/2016. Descriptions for the occupations for this requirement and determining the appropriate wage determinations are the responsibility of the contractor, and the offeror is encouraged to coordinate with the Department of Labor in order to determine the appropriate job classifications for this requirement. The Agency assumes no responsibility or liability for a contractor s determination of the appropriate classification. http://www.wdol.gov/sca.aspx The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition QUESTIONS: All questions regarding this solicitation need to be electronically submitted no later than July 10, 2017 at 2:00 pm eastern standard time EST to Janica Francis-Hunter, NCO 7 Contract Specialist e-mail Janica.Francis@va.gov.   The solicitation number must be identified on all submitted questions.     No questions received after this date will be answered. SITE VISIT:   N/A QUOTES/OFFERS: Quotes/Offers are due July 14, 2017 at 2:00 pm eastern standard time (EST). Only electronic offers will be accepted; submit quotation to Janica Francis-Hunter, NCO 7 Contract Specialist e-mail Janica.Francis@va.gov.   All offers must include the solicitation number.   Quotes/offers received after this date may not be considered for award. CONTACT INFORMATION: Place of Performance: Ralph H Johnson VAMC Department of Veterans Affairs 109 Bee Street Charleston, SC 29403 Contracting Office Address: Network Contracting Office 7-SAO EAST Department of Veterans Affairs 325 Folly Road, Ste 300 Charleston, SC 29412 Primary Point of Contact: Janica Francis-Hunter, Contracting Officer Janica.Francis@va.gov Phone: 843-789-6448 Fax: 843-789-6406
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ChaVAMC/VAMCCO80220/VA24717Q0732/listing.html)
 

Document(s)

Attachment
 

File Name: VA247-17-Q-0732 VA247-17-Q-0732.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3639574&FileName=VA247-17-Q-0732-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3639574&FileName=VA247-17-Q-0732-000.docx

 

File Name: VA247-17-Q-0732 2017 P07 Wage Determination-Charleston County.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3639575&FileName=VA247-17-Q-0732-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3639575&FileName=VA247-17-Q-0732-001.pdf

 

File Name: VA247-17-Q-0732 Attachment- Clauses and Provisions.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3639576&FileName=VA247-17-Q-0732-002.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3639576&FileName=VA247-17-Q-0732-002.pdf

 

File Name: VA247-17-Q-0732 IT CONTRACT SECURITY.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3639577&FileName=VA247-17-Q-0732-003.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3639577&FileName=VA247-17-Q-0732-003.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Ralph H Johnson VAMC;Department of Veterans Affairs;109 Bee Street;Charleston, SC

Zip Code: 29403
 

Record

SN04569545-W 20170708/170706235409-7a1a1a1dcfc86f301ed0a3ef06b436b5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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