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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 09, 2017 FBO #5707
DOCUMENT

C -- VA247-17-AP-8141 Replace E&F Buildings and Building Frame Seismic - Attachment

Notice Date

7/7/2017
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Ralph H. Johnson VA Medical Center;109 Bee Street;Charleston SC 29403-5799
 

ZIP Code

29403-5799
 

Solicitation Number

VA24717R0724
 

Response Due

7/26/2017
 

Archive Date

9/24/2017
 

Point of Contact

CASSAUNDRA MULLIGAN
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

SCOPE OF WORK Replace E&F Buildings and Building Frame Seismic Project No. 534-18-101 SCIP System Name VHA7-534-2018-34561 SUMMARY OF DESIGN SERVICES REQUIRED Site Visits for all necessary field investigations to verify existing as-built conditions. The preparation of design documentation (bound as appropriate) in the form of Initial Submission (15%), Schematic Design (35%) and Complete Drawings and Specifications (65%), Complete Drawings and Specifications (95%), and Construction Documents (100%/ Final) which will become a part of the construction contract and shall be sufficient to support competitive bidding by bidders. Bidding and Negotiation support, as required, to explain and clarify the A/E s work during the Bidding and Negotiation process. Actual Bidding and Negotiations will be accomplished by the Department of Veteran Affairs. The reproduction of review documents and final construction documents for contractor reproductions are to be included as a part of this contract. Construction Period Services Support shall be provided on an as-needed basis to verify compliance with the designer s intent, both during the submittal process and during actual construction, and to document variances from the original construction documents. Such services shall be provided by the A/E on an as-needed basis per the field service unit price described below. The Department of Veterans Affairs will administer the actual construction. Post Construction Services will be required to update the original construction documents to reflect changes and unforeseen conditions encountered during construction (Record Drawings) and to incorporate the updated construction documents into the master drawing documentation (As-Builts). Due to the size of each individual project task indicated within this Task Order, Record Drawings and As-Builts will be completed upon construction closeout of all project tasks and A/E receipt of all Contractors marked as-built drawings. The FACILITY at which the work will be performed is the Ralph H. Johnson VA Medical Center, 109 Bee Street, Charleston, SC 29401 and Myrtle Beach CBOC, 3381 Phillis Blvd., Myrtle Beach, SC 29577 GUIDE SPECIFICATIONS The A/E shall use the VA Master Specifications available www.cfm.va.gov/til/ PLOTTING REQUIREMENTS Construction Document Drawings will be plotted onto 30 X 42 inch reproducible bond with border lines @28 X 40 inches. Refer to the locally available VAMC Charleston AutoCAD Guidelines, www.cfm.va.gov/TIL/sDetail.asp and related documents for additional information and guidance. See elsewhere in this document additional drawing format requirements. DRAWING DISTRIBUTION The A/E shall deliver Construction Document Drawings, Specifications, Computer Disks (Construction Document Drawings & Specifications), Narratives, updated cost estimate, and reproducible documents to the Chief, Engineering Service as one package. The cost of the drawing material, computer disks, reproduction of the design review submittals, specifications, reports, and cost estimates will be included in this contract. CAD TEMPLATES The A/E will utilize the Charleston VAMC provided AutoCAD Cover Sheet drawing (VA-COVER.DWG), Title Block drawing (VABORDER.DWG), finish Schedule drawing (FINISH.DWG) and the Signage Schedule drawing (SIGNSCH.DWG) for the project drawings. The Cover Sheet includes an area for the signature of the Medical Center Director/Assistant/Associate Director, Chief of Staff, Engineering Service, Energy Manager, IH Safety/Infection Control, and Service Chiefs involved, an index of the drawings and key drawings. General notes and other pertinent items will be provided by the A/E on the cover sheet. DRAWING FORMATS The A/E will utilize copies of the current version of AutoCAD As-Builts plans listed in the Engineering Service AutoCAD Guideline Index. The A/E may utilize copies of the VA Record Drawings as may be available and relevant to this work. CAD REQUIREMENTS The A/E will follow the Charleston VAMC Engineering Service AutoCAD Guidelines in the development of the Project Construction Drawing Documents, Record Drawings, and As-Built Modifications. In particular, the following sections apply: Section B: Engineering Service AutoCAD Project Requirements for Architects/Engineers Section C: Group No. 1 Plotting Configurations Section E: Plot Configuration Parameters (PCP). DESIGN CRITERIA The A/E will use the criteria in the Facilities Management Technical Information Library as the basis for the design and its development for this project. This library may be found at www.cfm.va.gov/TIL/ The VA criteria listed below are available at this library unless originating in the Public domain or indicated to be locally available. These criteria are common to most work but shall not be considered as all-inclusive and shall be applied as appropriate to the specific project design. Variances and Requirements for additional technical or design guidance shall be addressed to the Contracting Officer s Representative (COR). Listing of Design Criteria for Project Design Program VA Master Construction Specifications VA Construction Standards VA Architectural Standards VA Mechanical Standards VA Electrical Standards Electrical Design Criteria VA Equipment Guide List Hardware (Equipment) Symbols Seismic Requirements VA Planning Criteria Barrier Free Design Handbook Uniform Federal Accessibility/Standards/ADA/UFAS VA Signage Standards (format available) VA Interior Finish Standards VAMCE Interior Design Standards VA/HVAC Plumbing Design Criteria VA Industrial Hygienist Requirements JCAHO Criteria International Building Code NFPA Life Safety Codes Energy Code (Lighting & HVAC) ASHRAE/IES Standard 90.1 (DOE Federal Energy Standard 10 CFR Part 435) Engineering Service AutoCAD Requirements VA Handbook 7610 Space Planning Criteria VA Fire Protection Design Manual Infection Control Risk Assessment (ICRA) Interim Life Safety Measures (ILSM) Compliance with all known applicable codes, including VA criteria, standards, & guidelines will be reflected in the completed design documents. Conflicting criteria shall be brought to the attention of the COR for resolution. The most stringent criteria will apply. Codes used by the VA are listed at www.cfm.va.gov/TIL/cpro/cpTop01.doc The primary focus is the Life Safety Code and the International Building Code. Information Technology (IT) requirements for certification and accreditation (C&A) authorization requirements do not apply, and a Security Accreditation Package is not required. AVAILABLE INFORMATION Facility Information (As-Builts, Record Drawings) which may be on file at the Medical Center is available to the A/E for his information and use by arrangement with the COR at the Medical Center. These documents for E and F are not reliable and must be verified in field investigation. For E and F buildings there is not a structural as built drawing. Copies of these documents may be obtained by written request to the COR. (due to the anticipated schedule for this work, the VA Engineering Service will respond to such requests within three calendar day). Reproduction shall be arranged by the A/E at his expense. Available project information based on VAMC approved submittal data: Record drawings of existing related construction, site, and adjoining buildings As-Built Drawings (Original and AutoCAD versions) of most recent major renovations. DETAILED SCOPE OF A/E SERVICES PRE-DESIGN SERVICES Field work by the A/E shall be scheduled in advance with the Medical Center. The A/E will be required to coordinate with all clinical programs and schedules and to fully respect patient and staff privacy. The A/E may expect full and free access to public, common, and building service areas during normal business hours. Access to departmental and clinical areas may be limited, may require escort, and shall be coordinated in advance through the COR. A Medical Center escort cannot be provided at all times. Escorts will be required when working in sensitive areas and must be coordinated in advance of the requirement. The A/E will be provided identification badges that must be displayed when working. Afterhours access will be arrangement only when mutually convenient with both the A/E and the Medical Center. Normal business hours are 7:30 am until 4:30 pm, Monday through Friday, excluding Federal Holidays. Local time exceptions exist in many departments. Access will be provided to all available facility documentation. Drawing documentation (electronic and hard copy) is reasonably complete except for work in progress. Prior reports and analysis are scattered and often dated. Prior coordination and scheduling will be required for access to all information sources. CODES AND ANALYSIS REQUIREMENTS The primary code in use at the VAMC is the most current edition of NFPA 101, Life Safety Code and the International Building Code. Other codes used can be found at www.cfm.va.gov/TIL/cpro/cpTop01.doc. DESIGN SERVICES Provide A/E Design Services, including Field Investigations, and Design (15%, 35%, 65%, 95% and 100%Final) as required for Contract Document Preparation. The A/E will assess any suspected hazardous materials by reviewing prior surveys and verifying with spot tests. The A/E shall provide an allowance in the project fee proposal to be utilized should an approved vendor be required. PROGRAMMING The VA will provide the general direction and intent of the work. The A/E will review this material, verify field conditions, and offer alternate methods of accomplishing the intent within the Government s constraints. FIELD INVESTIGATIONS Perform all site visits, field investigations, as built verifications and existing condition verification necessary for execution of the design and preparation of construction documents. The A/E is expected to become familiar with the area of the work so solutions are thought through. Extensive field investigation will be required to document existing structural conditions that will directly and indirectly impact the ability to replace buildings E and F. Neither has sub-grade or grade level structural support, but utilize piles and grade beams from the building below, previously stepping up from that roof level using piers and a metal building system with a lighter weight frame. DESIGN INTERVIEWS AND CONFERENCES Provide all visits and conferences necessary for the A/E to verify the interests of concerned parties are being addressed. Fully inform the COR if redirection or scope change is needed by concerned parties. Allow time to resolve issues resulting from the design during bidding and construction. DESIGN SUBMITTAL REVIEWS The A/E will be required to meet with the Medical Center after each submission to review their work with the Medical Center, clarify questions regarding his work and receive comments and discuss any comments for a period not to exceed four hours at each submission. 15. DESIGN DEVELOPMENT 15% Submission (A/E has 14 calendar days from contract notice to proceed to complete; VAMC has 14 calendar days to review) The submission shall provide conceptual data to locate and describe the intended design, highlight available options with the design, verify existing conditions, and to establish the dialogue with the Medical Center necessary for developing a design. Material shall be suitable for discussing various options and/or limitations that might be present in the work. A/E Provides a submittal of investigation findings and recommendations. SUBMISSION REQUIREMENTS The package submitted to the VAMC shall include 4 copies with: Structural narrative Architectural narrative Mechanical narrative Plumbing narrative Electrical narrative Floor plan layout options for 2 separate buildings - half size plans Floor plan layout options for 1 combined building half size plans 1 copy of electronic data. This should be made accessible via PDF to all of the design team if required. Presentation to Medical Center, on site. 35. DESIGN DEVELOPMENT 35% Submission (A/E has 14 calendar days to complete; VAMC has 14 calendar days to review) The submission shall be made where the main features of the work are determined, but where changes can still be made with minimal effort. The A/E shall use this submission to verify and confirm the viability of the concepts previously discussed during previous submittal. They shall also define the building system issues required to support the proposed design. To-scale formal drawings of the main features of the work including the location, extent, and concepts being implemented. Concepts and schematic from all disciplines required to support the design with emphasis on technical issues that may be in question or controversial. Equipment and Furnishing Layouts. Demonstrate by equipment layout drawings that the A/E plans to support the Government s intended use. Incorporate any equipment or furnishing plans that may be provided by government vendors, or use generic, if specific items are not established. Specifically, show layouts for new duct work and air terminal devices and any interference above existing ceiling s that could conflict with equipment installation requirements. If specific requirements are not available from the end user, a generic basis of design will be shown for the end user to comment on and respond to. Preliminary Finish Schedule. A draft finish schedule to show the designers intent and to give the designer a frame work for discussing finishes with the Medical Center s Interior Design Coordinator. Code Analysis. A summary of the code compliance rationale used for the design shall be submitted. This shall preferably be on the drawings themselves. Codes being used shall be indicated for each discipline even if work for that discipline has not advanced to a state permitting code analysis. Rated assemblies and proposed rated assemblies will be shown graphically. A refined projection of costs. A detailed, preliminary cost estimate reflecting a quantity take off including labor and materials and based on an established reference (Means), coordinate format prior to preparation. Electronic Drawing Files of key drawings and narratives. Any technical analysis, product literature or evaluations used to derive the information submitted above. Outline specifications showing sections intended for use. SUBMISSION REQUIREMENTS The package submitted to the VAMC shall with have all previous review comments accounted for and include: 4 sets of half size plans showing basic plan for each discipline involved 1 copy of electronic data. This should be made accessible via PDF to all of the design team if required. 1 copy of detailed construction cost estimate 1 copy of marked up list of VA Master Construction Specifications 1 copy of Identification of bid deduct alternatives, in the amount of 20% of the construction estimate Presentation to Medical Center, on site. 65. DESIGN DEVELOPMENT 65% Submission (A/E has 42 calendar days to complete; VAMC has 14 calendar days to review) SUBMISSION REQUIREMENTS The package submitted to the VAMC shall with have all previous review comments accounted for and include: 4 half size set of plans 1 copy of electronic data. This should be made accessible via PDF to all of the design team if required. 1 copy of detailed construction cost estimate 1 copy of marked up list of VA Master Construction Specifications 1 copy of descriptions of bid deduct alternatives, in the amount of 20% of the construction estimate 2 copy of proposed construction phasing durations 2 copies of alternative color boards, showing all interior finishes with recommendations. Presentation to Medical Center, on site. 95. DESIGN DEVELOPMENT 95% submission (A/E has 32 calendar days to complete; VAMC has 14 calendar days review period) SUBMISSION REQUIREMENTS The package submitted to the VAMC shall be what is considered ready for bidding with all previous review comments accounted for and include: 4 half size set of plans 1 copy of electronic data. This should be made accessible via PDF to all of the design team if required. 1 copy of detailed construction cost estimates. 1 copy of marked up list of VA Master Construction Specifications 1 copy of descriptions of bid deduct alternatives, in the amount of 20% of the construction estimate 2 copies of proposed construction phasing durations 2 copies of alternative color boards, showing all interior finishes with recommendations. Presentation to Medical Center, on site. 100. CONSTRUCTION DOCUMENTS 100% will be a Final Submission (A/E has 21 calendar days to complete) SUBMISSION REQUIREMENTS The package submitted to the VAMC shall have all previous review comments accounted for and include: 4 half size set of plans 1 copy of detailed construction cost estimates. 1 copy Mylar cover Sheet required for signatures 1 copy of complete typed specifications. 2 copies of brief description of work for inclusion in construction solicitation. 2 sets of color boards to reflect all interior finishes approved by the Medical Center Interior Design Coordinator. 1 copy of CD disk containing construction plans in AutoCAD 2015 format and PDF format, Specifications in DOC and PDF format, detailed construction cost estimate and brief description of work Construction Document Drawings will be plotted onto 30 X42 inch, Bond, with border lines @28 X40 inches. The A/E will utilize the VA provided AutoCAD Cover Sheet Drawing (VA-COVER.DWG), Title Block Drawing (VABORDER.DWG), Finish Schedule Drawing (FINISH.DWG) and the Signature Schedule Drawing (SIGNSCH.DWGO) for the project drawings. The Cover Sheet includes an area for the signature of the Medical Center Director, Engineering Service Chief, and other Service Chiefs involves an index of drawings; and key drawing. General notes and other pertinent items will be provided by the A/E on the cover sheet. The A/E will utilize copies of the VA AutoCAD AS-Built Plans as listed in the Engineering Service AutoCAD guideline index. The A/E may utilize copies of the VA Record Drawings as listed in the Engineering Service Record Drawing Listing. The A/E will follow the engineering Service AutoCAD Guidelines in the development of the Project Construction Drawing Documents, Record Drawing Documents, and As-built modifications. New Structural As built sheets shall be generated as a new requirement for the replacement E and F building. In particular, the following sections apply Section B: Engineering Service AutoCAD Project Requirements for Architect/Engineers Section C: Group No. 1 Plotting Configurations Section #: Plot Configuration Parameters (PCP) DESIGN ELEMENTS: ARCHITECTURAL DESIGN ARCHITECTURAL BARRIERS INTERIOR DESIGN BUILDING ACCESSORIES SPECIAL FURNISHINGS AND EQUIPMENT SIGNAGE INDUSTRIAL HYGIENE CIVIL ENGINEERING STRUCTURAL ENGINEERING HVAC DESIGN PLUMBING DESIGN ELECTRICAL DESIGN TELECOMMUNICATIONS DESIGN SEISMIC ANALYSIS HAZARDOUS MATERIAL ANALYSIS EQUIPMENT NURSE CALL COST ESTIMATING Detailed line item cost estimates showing materials and labor with appropriate mark-ups for each shall be provided. The contractor s contingency, overhead, and profit shall be listed as separate items and not pro-rated into the line items. Subcontractor s mark-ups may be handled as convenient. Appropriate mark-ups for set-aside needs to be evaluated in the cost estimating process with consideration to any recommendations by the COR. BID DEDUCT ALTERNATES Shall not affect the base bid, but shall be worth 10% of the base bid. The A/E is responsible for identification of bid deducts that total $860,000 and which will not impact the awarded project if deduction is required. DESIGN BUDGET Shall be for a construction base bid of $8,600,000. BIDDING AND NEGOTIATIONS Will be accomplished by the VAMC. The A/E shall be available to respond to questions concerning his design which evolve from this process at no additional cost to the government. Errors and omissions in the contract documents identified during pricing and bidding shall be corrected at no additional cost to the government. Changes in scope requested by the government during bidding shall be subject to negotiation. The A/E shall provide the agreed upon number of reproduced plans and specifications to the VAMC for the VAMC s distribution and use. Electronic media may be required for the VA s use during bidding; this shall be established during negotiations and provided under this contract. All facets of the work shall be prepared to standards required for competitive bidding where the bidders are not required to visit the site. CONSTRUCTION PERIOD SERVICES FIELD SERVICES. Will be requested on an as-needed basis. The basis for the unit price will be construction site visits as requested by the VA and shall be based on a period of construction of 4 hours each. Each visit shall include preparation of field reports and related administrative activities. The 4 hours nominally includes local travel time to and from the site; travel costs in excess of this shall be factored into the final unit price during negotiations. It is suggested that the unit be per visit. Not all visits may be used; no compensation will be made for visits not used. Additional visits if required will be paid at the unit rate. Field Services may be requested for other than the evaluation of construction. Field Visit Services for construction shall consist of: VERIFICATION OF DESIGN INTENT Assurance that all construction work complies with the designer s intent. PAY REQUESTS The A/E shall assist the VAMC with the analysis of pay requests if requested by the VAMC. The VAMC will process and administer all payments to the contractor. The A/E will not sign pay applications. MEDIATION The A/E shall provide a third party non-binding opinion in the event of minor disagreements between the contractor and the government. Serious disputes are addressed elsewhere in the A/E s contract. CONTRACTOR S REQUEST FOR INFORMATION AND COST PROPOSALS The A/E shall review the Contractor s request for information and cost proposals for construction change orders when requested by the Resident Engineer. The A/E reply regarding his review of cost proposals and his recommendations shall include an independent breakdown of costs in detail, quantities and unit prices and shall cover both additions and deductions of labor, materials, and equipment. OFFICE SERVICES Submittal review services will be required for this project. POST CONSTRUCTION SERVICES Requirements for Post-Construction Up-dating of the Medical Center s AutoCAD As-Built Drawings. Record Drawings and As-Builts will be completed upon construction closeout of all project tasks and A/E receipt of all Contractors marked as-built drawings. Record Drawings The A/E following construction will review the notes kept by the VAMC, and the contractor during construction and update the Construction Documents to reflect the work actually built. This shall be done in accordance with the policies, procedures, cited elsewhere in this attachment. As-Builts The A/E, following construction and Record Drawing completion of the project will update the AutoCAD As-Builts to reflect all pertinent project modifications. The updating will consist of electronic data revisions and plotting in accordance with the Engineering Service AutoCAD Guidelines. Updating of VA As-Built drawings VA As-Built Drawing files will be modified by the A/E to up-date affected As-Builts with project modifications. The A/E will provide disk and the current applicable drawing files will be copied onto them by Engineering Service. The A/E will create the directories to maintain External Reference path integrity in compliance with the appropriate Engineering Service AutoCAD Guidelines. The A/E will modify the As-Built Drawings in compliance with the appropriate Engineering Service AutoCAD guidelines. Modified As-Built drawing files will be returned to the Government in the same configuration as the A/E received them. Plotting of VA As-Builts The A/E will create the plot files for Group No.1 plots, in accordance with Engineering Service AutoCAD Plotting Configuration Guidelines. PROJECT INTENT: Charleston Building 1 Wings E and F: Wing E is approximately 4,500 square feet one floor Wing F is approximately 5,700 square feet one floor both wings were constructed over an existing building roof slab. utilities are installed in a void created between the old and new slabs. raze both wings including utilities construct either two separate one floor wings one contiguous one floor wing use all available space between adjoining wings to facilitate total new square footage of building(s) should be greater than current raze all ramps, stairs and covered walkways to other wings, phasing to minimize life safety egress issues provide level transition to other adjoining wings except for steps to Wing G construct wings at lowest elevation possible relocate all existing HVAC equipment between adjoining wings (this equipment serves areas remote, such as the canteen kitchen) attachments a d existing floor plans are for reference only proposed floor plan(s) are to be developed per VAMC requirements Myrtle Beach Building 5: to remain is approximately 13,800 square feet potentially it will be to razed and replaced within 3 years (information only) allocate a maximum of $100,000 for seismic remediation construction use as a bid deduct alternative repair and maximize correction of critical structural seismic and hurricane deficiencies attachment e existing floor plan is for reference only The AE will receive a total of 12 MONTHS to complete the design. The design time does not include Government reviews between the stages. All interested firms who have experience in this type of Architect/Engineer Design Service may submit four (4) hard copies of the SF-330 form which can be found at the following website: http://www.gsa.gov to Cassaundra Mulligan, Contracting Officer, 109 Bee Street, Charleston, SC 29401-5799 no later than 4:00 PM EST on July 31, 2017. One (1) CD, which contains the SF 330s, is also required. This requirement is issued as a Service-Disabled Veteran-Owned Small Business Set-Aside. The NAICS Code is 541310, and the SBA size standard is $7.5 Million. All work shall comply with the current VA Master Specifications and Standard Details. In order to be considered for an award, the A/E must be registered in SAMS at https://www.sam.gov. SAMS includes the CCR and ORCA registration. The A/E must also be visible in the VIP pages at http://www.vip.vetbiz.gov. SF 330 Supplemental Information Architect Evaluation Criteria for Project 534-18-101 In addition to the submission of the SF 330, firms are required to provide the following supplemental information as part of the total submission package. Submitting firms are to provide four (4) bound hard copies with tabs and two (2) CDs which contain the SF 330s and the following documents. 1. Professional qualifications necessary for satisfactory performance of required services. a) Submission requirements: Submit personal resumes that best demonstrate the firm's professional qualifications, including specific licenses and registrations relevant to the solicitation requirements. Complete and submit a summary disclosure for each discipline, principal, project manager, and other support personnel, for up to 10 employees covering disciplines offered, that will handle work for the solicited task order. Each resume package may not be longer than two (2) pages in length. b) Basis of Evaluation: Evaluation of professional qualifications will include but is not limited to the subjective assessment of the firm's individual resumes as required in the solicitation. Firms unable to demonstrate required qualifications necessary to perform designs may be considered non-responsive. Failure to provide requested data may negatively impact a firm's rating. Higher ratings for this criterion may be given when the firm's specific personnel demonstrate excellent or very good credentials, above and beyond those usually expected. 2. Specialized experience and technical competence in the type of work required. Specialized experience pertains to the types, volume and complexity of work previously or currently being performed by a firm that is comparable to the types of work covered by this requirement. a) Definitions: Specialized work means construction and design projects similar in project scope, size, construction features, dollar value and complexity of that listed in the RFP. Projects submitted outside these parameters will be assigned lower ratings. Similar dollar value is considered construction projects of One Million dollars ($1,000,000) and greater. Similar complexity is considered projects of an operational likeness to that listed in the RFP Within the past five (5) years shall mean from date of SF 330 package submission to five (5) years prior. b) Submission requirements: Submit up to three (3) relevant projects, accomplished within the past five (5) years that best demonstrate your relevant experience to the solicitation requirements. Firm is at risk of receiving a lower rating if fewer than three (3) relevant projects are submitted. Complete and submit a data summary sheet for each project. Each project data package may not be longer than two (2) pages in length and may include verbiage, graphics and photos. Projects may include Federal, State, or local Government, as well as private industry projects. Firms are responsible for providing project description and applicable experience in sufficient detail to permit evaluation of project relevancy. c) Basis of Evaluation: Evaluation of specialized experience will include but is not limited to the subjective assessment of the firm's resume of the type of work required in the solicitation. Firms unable to demonstrate proven competence to perform these kinds of projects may be considered non-responsive. Failure to provide requested data may negatively impact a firm's rating. Higher ratings for this may be given when a proposal demonstrates project examples of excellent or very good examples of projects relevant to the solicitation. 3. Capacity to accomplish the work in the required time. Identify the firm s past and present workload, and convey the understanding of being able to handle several design projects concurrently and within prescribed deadlines/constraints. a) Submission requirements: Provide a narrative, (maximum of one 8 ½ X 11 page) that discusses the firm s approach to accomplishing multiple concurrent design projects with emphases on meeting prescribed deadlines. b) Basis of Evaluation: Evaluation of this factor will be a subjective assessment of the firm s ability to clearly demonstrate an understanding of multiple design project goals and requirements set for the completion of the projects within prescribed deadlines. Higher ratings may be given for this factor when information provided exceeds the minimum requirements. 4. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality work, and compliance with performance schedules. Past performance relates to how well a firm has performed on substantially completed projects, within the past five years. a) Definitions: Past performance is a measure of the degree to which a firm satisfied its customers in the past and complied with applicable laws and regulations. Government agencies are defined as local, state, and federal entities. Higher ratings may be given for work performed on VA Medical Center campuses. Private industry is defined as non-governmental clients. "Within the past five (5) years" shall mean from date of proposal submission to five (5) years prior. The term "substantially complete" shall mean a fully designed project with construction of the facility/project more than 80% complete. b) Submission requirements: Submit up to three (3) relevant projects design complete or substantially construction complete within the past five (5) years and best demonstrates your relevant experience to the solicitation requirements. Firm is at risk of receiving a lower rating if fewer than three (3) relevant projects are submitted. Complete and submit a project data summary sheet for each project. Each project data package may not be longer than two (2) pages in length. Projects may include Federal, State, or local Government, as well as private industry projects. Firms are responsible for providing project description and applicable experience in sufficient detail to permit evaluation of project relevancy. Provide a list of all projects accomplished within the last 7 years at VAMC s including point of contact and brief description of project. Questionnaires. Firm is at risk of receiving a lower rating if fewer than three (3) Past Performance Questionnaires are received. c) Basis of Evaluation: Failure to provide requested data or to provide an accessible point of contact (POC) may negatively impact a firm's rating. The evaluation of past performance will include but is not limited to the assessment of the firm's commitment to customer satisfaction, timely delivery of quality work, the firm's record of conforming to specifications, successful implementation of quality control procedures; adherence to schedules; and history of reasonable and cooperative behavior. Firms unable to demonstrate proven competence to perform projects similar to the requirements of the solicitation may be considered ineligible for award. Higher ratings for this may be given when a proposal demonstrates excellent or very good ratings for past performance and customer satisfaction on projects relevant to the solicitation. 5. Location in the general geographical area of Charleston, SC, (within a 200 mile radius) and knowledge of the locality of the Ralph H. Johnson VAMC: a) Definitions: Knowledge of the locality is defined as familiarity of applicable codes and regulations in place for the area. b) Submission requirements: Provide a narrative, (maximum of one 8 ½" x 11" page) that discusses the firm's location. c) Basis of Evaluation: Firms that are outside a 200 mile radius of the Ralph H. Johnson VAMC, Charleston, SC will be given a lower rating than those firms within that distance. Higher ratings for these evaluation criteria may be given as follows: § Firms that can be on site at the Ralph H. Johnson VAMC, Charleston, SC within 120 minutes will be given a higher rating. § Firms that can be on site at the Ralph H. Johnson VAMC, Charleston, SC within 60 minutes will be given the highest rating. A subjective determination of the firm's statement of knowledge of the locality and how it was obtained relative to the requirements of this solicitation. 6. Implementation of the Design Quality Control Program. Identify the roles and responsibilities of the major personnel of the firm and depict the understanding and implementation of Quality Control procedures for task orders. Firm is at risk of receiving a lower rating if fewer than three (3) relevant projects are submitted. a) Submission Requirements: Provide a narrative, (maximum of one 8 ½" x 11" page) that discusses the firm's approach to the task orders with emphasis on the envisioned role of the design team with regard to Quality Control. b) Basis of Evaluation: A subjective determination of the firm's statement of knowledge of Quality Control and how it will implement Quality Control procedures relative to the requirements of this solicitation. Higher ratings may be given for this factor when information provided exceeds the minimum requirements. 7. Program management process/plan for handling Ralph H. Johnson VAMC projects. Identify the roles and responsibilities of the major personnel of the firm and depict the lines of communications envisioned for the design tasks between the firm and with the Government. a) Submission Requirements: Provide the relationships between the firm and all partners and/or subcontractors/consultants to be associated with this solicitation and identifying each of the firms key positions/personnel and their role in managing work for these task orders. Provide a narrative, (maximum of one 8 ½" x 11" page) that discusses the firm's Program management approach to the task orders. b) Basis of Evaluation: Evaluation of this factor will be a subjective assessment of the firm's ability to clearly demonstrate an understanding of the task order projects goals and requirements and set forth a realistic approach for the design of the task order projects. Higher ratings may be given for this factor when information provided exceeds the minimum requirements. 8. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. a) Submission Requirements: Provide a narrative (maximum of one 8 ½" x 11" page) that addresses any claims, disputes, lines or judgments against your firm for instances where there have been design errors, deficiencies and/or omissions AND the steps your firm took to resolve the issues and the ultimate outcome. Provide a statement if item 8 above is not applicable to your firm. b) Basis of Evaluation: Evaluation of this factor will be an objective assessment of the firm's ability to provide clear, concise, accurate design drawings and specifications free from design errors, deficiencies and/or omissions AND a subjective assessment of how well the firm managed situations when these issues were encountered. Higher ratings will be given to firms that have not had any of the issues mentioned in item 8 above; however, firms with no performance history will be scored lower than those firms with significant performance history and none of the issues in item 8. A lower rating will be given to firms that have experienced issues that resulted from design errors, deficiencies, and/or omissions, but resolved the matter to the satisfaction of the Government and/or customer. Firms that were unable to amiably resolve issues that arose from design errors, deficiencies and/or omissions will not be considered eligible for competition. 9. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. a) Submission Requirements: Provide a narrative (maximum of one 8 ½" x 11" page) that addresses any partnering, teaming, or subcontracting relationships your firm has and how long members within your firm have worked with one another b) Basis of Evaluation: Evaluation of this factor will be a subjective assessment of the firms relationships and how well the firm works as a team within their organization and with other partners, teams, and subcontractors. Higher ratings will be given to firms that clearly demonstrate organizational health and cooperation with other teams, partners, and Government and industry personnel (customers). A lower rating will be given to firms that cannot demonstrate organizational health and cooperation with other teams, partners, and Government and industry personnel (customers). THIS IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED. THE GOVERNMENT WILL NOT BE HELD LIABLE FOR CONTRACTOR COSTS INCURRED IN THE PREPARATION OF SF 330 s OR SUBMISSIONS. NOTE: SF-330 packages shall be submitted on JULY 31, 2017 at 4:00 PM local time to the below cited contracting office address. Contracting Office Address: DEPARTMENT OF VETERANS AFFAIRS RALPH H. JOHNSON VA MEDICAL CENTER ATTN: CASSAUNDRA D. MULLIGAN, CONTRACTING OFFICER 109 BEE STREET CHARLESTON, SC 29401-5799 (843) 789-7504 - Cassaundra.mulligan@va.gov Place of Performance: Ralph H. Johnson VA Medical Center, Charleston, SC, and Building 5, 3381 PHILLIS BLVD., Myrtle Beach, SC.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ChaVAMC/VAMCCO80220/VA24717R0724/listing.html)
 

Document(s)

Attachment
 

File Name: VA247-17-R-0724 VA247-17-R-0724.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3643556&FileName=VA247-17-R-0724-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3643556&FileName=VA247-17-R-0724-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: RHJ VAMC, 109 BEE STREET, CHRLESTON, SC 29401 AND;MYRTLE BEACH CBOC, 3381 PHILLIS BLVD., MYRTLE;BEACH, SC 29577

Zip Code: 29401
 

Record

SN04570950-W 20170709/170707235135-df7f1fef0a86cc6d622ee6da7f7187bc (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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