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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 13, 2017 FBO #5711
DOCUMENT

65 -- 520-17-3-953-0011 -Eglin CBOC admission discharge Transfer Interface - Attachment

Notice Date

7/11/2017
 

Notice Type

Attachment
 

NAICS

#337215 — Showcase, Partition, Shelving, and Locker Manufacturing
 

Contracting Office

Department of Veterans Affairs;G.V. (Sonny) Montgomery VAMC;1500 E. Woodrow Wilson Dr.;Jackson MS 39216
 

ZIP Code

39216
 

Solicitation Number

VA25617N0922
 

Response Due

7/17/2017
 

Archive Date

9/15/2017
 

Point of Contact

Jennifer Adams
 

E-Mail Address

6-6955<br
 

Small Business Set-Aside

N/A
 

Description

Sources Sought Notice: DESCRIPTION: This is a sources sought to determine the availability of potential sources having the skills and capabilities necessary to provide the SPECIFIED REQUIREMENT. All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought synopsis only. Questions shall be submitted by email to Jennifer.adams7@va.gov. Provide only the requested information below. The purpose of this sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, FSS/GSA contract schedule holders or large business) relative to NAICS 337215 Showcase, Partition, Shelving and lockermanfacturing. The Size Standard is 500 Employees. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on the GSA or FBO website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this sources sought announcement. SPECIFIED REQUIREMENT: Network Contracting Office 16, Jackson, MS is seeking sources for a potential contractor to provide the following. (See Scope of Work listed below). Scope of Work: Pill Packaging Unit: Eglin Outpatient Pharmacy Gulf Coast Veterans Health Care System: Eglin Project 1. DESCRIPTION OF NEEDS: Contractor shall provide listed equipment, delivery, and installation/configuration of all required software, hardware, interfaces, and licenses for installation of medication dispensing system and server at the Gulf Coast Veterans Health Care System-Eglin Outpatient Clinic site. All services shall be provided in accordance with the specifications, terms and conditions contained in Statement of Work herein. Eglin VA is in need of automated dispensing cabinets that can store a substantial variety of medication while occupying limited space in a medication room. Each cabinet may not exceed 79 x28 x28 and have the capacity to store at least 375 medication bins. The cabinets must be easily expandable if needed. The automated dispensing cabinet s drawers must be easy to customize drug locations on site. The system must integrate a medication label printer with a barcode as part of Joint Commission requirements to prevent errors. The software must contain a medication reference library and patient profiling. Data must be easily accessible and ability to customize reports from this data is needed. The system must utilize safety measures such as a light to guide user to select the correct medication. It must also utilize metal locking lid drawers that are available in a variety of sizes to accommodate all dosage forms of medication. There must be a mechanism to allow only one dose of controlled substances to be dispensed at a time. It must also utilize bio identification such as a fingerprint scan to gain access to the system. The system must allow remote access to the server and allow remote medication management capabilities. The unit must interface with The Veterans Information Systems and Technology Architecture (VISTA) and Computerized Patient Record System (CPRS). It must utilize Windows 7, Windows 2012 R2 or downgraded, and Windows 2012 SQL. Initial onsite applications training will be provided by the contractor. 4 day minimum Go-Live applications training to be used for technologists will be provided by the contractor. 2 day minimum follow-up onsite applications training to be used with the first 9 months from go-live for technologist training will be provided by contractor. The following equipment and services are need at the Gulf Coast Veterans Health Care System-Biloxi Outpatient Pharmacy. Description Quantity Cost/Unit Total Cost Monthly Services (Ext) Admission/Discharge/Transfer Interface 1 XT Med AUX 1-Cell Cabinet 2 $80.00 XT 48-Bin Open Configurable DRW 14 XT 24-Bin Open Configurable DBL Deep DRW 2 XT Med 6-Bin DBL Deep Metal Locking DRW 2 XT Med 10-Bin DBL Metal Locking DRW 2 XT Med 18-Bin DBL Metal Locking DRW 2 XT Med 1/2-Height Cabinet Solution includes XT med ½-height cabinet SW license-Scheduled Meds SW license- Profile Option XT Scanner, Wired (1/2 & ¼ height) XT Console-BIOID, Med LBL & RCPT Printer 2 $190.00 Dell Flat Screen LCD (PTP) 1 Omnicenter Remote Access (Single User) 2 $83.20 Omnicenter Base Server (Tower) 1 $124.80 Laser Printer (Lexmark) (PTP) 1 Patient Billing- Pharmacy Interface 1 Formulary Update Interface 1 Med Orders Installation 1 Medication Orders Software 1 XT Pullout Shelf 2 Smart UPS (PTP) 1 Bin Load/Unload Interface 1 Support Services 5736.00 2. ADMINISTRATIVE REQUIREMENTS: A. Coordination: Coordinate work of this Section with VAMC Pharmacy POC (Christi Seely). B. Pre-Installation Meetings: Conduct pre-installation meeting prior to commencing work to verify space and equipment requirements/utilities with VA Project Manager and POC. C. Scheduling: Schedule delivery, installation, and testing/close-out of all equipment in accordance with VA Project Manager and Pharmacy POC. 4. SERVICES: Contractor shall provide all installation, configuration, and interfacing to existing Omnicell network required for items purchased below for the Gulf Coast Veterans Health Care System at the new Panama City Outpatient Clinic construction project. Installation of all components (see table in section 1 Description of Need) shall be in accordance with manufacturer s instructions. Contractor shall adjust and calibrate equipment to specifications and ensure all pieces are functioning properly. Installation of all parts and pieces shall be coordinated with the VA Project Manager and/or Pharmacy POC and Biomed representative. 5. DEFINITIONS/ACRONYMS: A. Biomedical Engineering - Supervisor or designee, a person authorized to place service calls and assists with integration of Omnicell services. Phone Number (814) 943-8164 ext. 4142. B. CO - Contracting Officer. C. POC Point of Contact. D. FSE - Field Service Engineer. A person who is authorized by the Contractor to perform maintenance (corrective) services on the VA Medical Center premises. E. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract. F. Acceptance Signature COR or Biomedical Engineer, who indicates FSE demonstrated service conclusion/status and user has accepted work as complete/pending as stated in ESR. G. Authorization Signature - COR's signature; indicates COR accepts work status as stated in ESR. I. NFPA - National Fire Protection Association. J. CDRH - Center for Devices and Radiological Health. K. VAOPC - Department of Veterans Affairs Outpatient Clinic. L. OEM - Original Equipment Manufacturer 6. CONFORMANCE STANDARDS: Contractor shall provide services and material to ensure that the equipment functions per VA conformance standards. The contractor shall assist VA with install and updates of software to conform to the latest requirements of NFPA-99, TJC, HIPAA, NEC, OSHA, CAP, Federal and VA IT specifications as applicable. The equipment shall be maintained such that it meets or exceeds the performance specifications as established in the OEM s technical specifications. Contractor shall notify the COR of available updates and any associated cost. Additional performance specifications that exceed the OEM s specifications shall be specified in writing by the VA. 7. EMERGENCY MAINTENANCE: On site and remote Support will be available by telephone 24/7/365 during installation period. B. The CO, POC or designated alternate has the authority to approve/request a service call from the Contractor. 8. PARTS: Omnicell Inc. shall adjust and replace non-consumable parts in the Omnicell Products as Omnicell Inc. deems necessary to keep the Omnicell Inc. products properly performing. 9. SERVICE MANUALS: Service Data Manuals will be provided in compliance with Omnicell's FSS Cotnract # V797D30111. 10. DOCUMENTATION/REPORTS: The documentation will include equipment down time and detailed descriptions of the scheduled and unscheduled installation or upgrade procedures performed, including replaced parts and prices (for outside normal working hour services) required to upgrade the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the VA IT Conformance Standards. In addition, each ESR must at a minimum document the following data legibly and in complete detail: A. Name of Contractor B. Name of FSE who performed services. C. Contractor Service ESR Number/Log Number. D. Date, Time (starting and ending), Hours worked for service call. E. Description of Problem Reported by COR/User. F. Identification of Equipment to be serviced to include the following: Equipment ID # or EE# from the bar-code, Manufacturer's Name, Device Name, Model#, Serial #, and any other Manufacturer's identification numbers. G. Itemized Description of Service(s) Performed (including Costs associated with after normal working hour services), including: Labor and Travel, Parts (with part numbers) and Materials and Circuit Location of problem/corrective action. H. Signatures from the following: 1. FSE performing services described. 2. VA Employee who witnessed service described. I. Equipment downtime, calculated in accordance with Conformance Standards. NOTE: ANY ADDITIONAL CHARGES THAT MAY BE INCURED MUST BE REPORTED TO AND APPROVED BY THE CO BEFORE SERVICE IS COMPLETED! 11. REPORTING REQUIREMENTS: The Contractor shall report to VA Project Manager (CARES Office) and/or Pharmacy COR to "check-in" upon arrival and prior to performance of work under this contract or contact the COR prior to remote access. This check-in is mandatory and can be accomplished in person or by phone contact. When the service(s) is/are completed, the FSE shall document the services rendered on a legible ESR(s). The FSE shall be required to check out with the Biomedical Engineering Department (location to be specified at time of contract award) and submit the ESR(s) to the COR. All ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature." If the COR is unavailable, a signed accepted copy of the ESR will be sent to the COR within 5 business days of work completion. FAILURE TO COMPLY, EITHER IN WHOLE OR IN PART, WITH EITHER THE NOTIFICATION OR ESR REQUIREMENTS WILL BE DEEMED SIGNIFICANT NON-COMPLIANCE WITH THE CONTRACT AND MAY BE JUSTIFICATION FOR TERMINATION OF THE CONTRACT. 12. ADDITIONAL CHARGES: There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts. 13. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The Contractor shall immediately, but no later than 24 consecutive hours after discovery, notify the CO and POC, (in writing), of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. 14. CONDITION OF EQUIPMENT: The Contractor accepts responsibility for the equipment described in Section B, in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract. 15. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: A. Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" primary FSE and a "fully qualified" FSE who will serve as the backup. B. The FSE(s) shall be authorized by the Contractor to perform the maintenance services as required. All work shall be performed by "Fully Qualified" competent FSEs, trained by Omnicell to OEM standards. The CO may authenticate the training requirements, request copies of training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAOPC equipment. 16. TEST EQUIPMENT: Prior to commencement of work on this contract, the Contractor shall make available if requested a copy of the current calibration certification of all test equipment that is to be used by the Contractor in performing work under the contract. This certification shall also be provided on a periodic basis when requested by the VA Medical Center. Test equipment calibration shall be traceable to a national standard. 17. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS: The Contractor's FSE shall wear visible identification at all times while on the premises of the VA Medical Center. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Service. The VA Medical Center will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VA Medical Centers. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court. 18. DATA SECURITY: The Contractor shall comply with applicable VA Information Security requirements, shall abide by all applicable security/confidentiality requirements as set forth by HIPAA. A. Post Award: Contractor shall provide final 6550 Security Documentation for Information Security Officer and Information Technology Department to review and approve prior to commencement of any installation. 19. DELIVERY: The Contractor shall deliver all materials in accordance with the manufacturer s written instructions and in manufacturer s original packaging with identification labels intact and is sizes to suit project need. Contractor shall direct deliver all products to Panama City project site rather than to facility warehouse on Biloxi main campus. Product should be received by VA personnel at the site by signature. Contractor shall be able to provide a signed receiving receipt if asked by COR. Scheduling of delivery shall be coordinated through VA Project Manager and/or Pharmacy COR. A. Storage and Handling Requirements: Contractor shall store materials protected from exposure to harmful weather and temperature conditions as recommended by manufacturer. B. Packaging Waste Management: 1. Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. 2. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate binds for recycling. 3. Contractor shall fold metal and plastic banding, flatten and place in designated areas for recycling and/or trash as provided by Medical Center. VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS, AS APPROPRIATE 1. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness. d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor. e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. 3. VA INFORMATION CUSTODIAL LANGUAGE a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. i. The contractor/subcontractor s firewall and Web services security controls, if applicable, shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available upon request. j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR. REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: Submit a brief description, five (5) pages or less, that demonstrates how your company has the supervision, facilities, labor and experience to perform the scheduled and unscheduled repairs and preventative maintenance of the equipment described above. Include past experience in performing these services to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability to start date and your address. (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub-zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ and/or the VetBiz Registry at http://vip.vetbiz.gov/. (i) NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry. Responses shall be submitted to VA256-17-N- 0922 no later than 12:00pm CST, Monday, July 17, 2017. Fax or Telephone calls will not be accepted. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO-ECONOMIC STATUS information as explained above. Please place "Attention: Admission Discharge Cabinets, Bins, etc. in the subject line of your response. This notice is to assist the VA in determining sources only. A SOLICITATION IS NOT CURRENTLY AVAILABLE AND MAY NOT DEVELOP FROM THIS RFI. If a solicitation is issued it will be announced at a later date and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/JaVAMC/VAMCCO80220/VA25617N0922/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-17-N-0922 VA256-17-N-0922.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3651390&FileName=VA256-17-N-0922-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3651390&FileName=VA256-17-N-0922-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04574042-W 20170713/170711234642-d451467aa587b0cefeeff9a36b204b96 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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