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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 15, 2017 FBO #5713
DOCUMENT

J -- Elevator Preventive Maintenance, Repair, and Service of Elevators and Dumbwaiters for the VA Medical Center Oklahoma City OK 73104 - Attachment

Notice Date

7/13/2017
 

Notice Type

Attachment
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19, Services 3;1011 Honor Heights Dr;Muskogee OK 74401
 

ZIP Code

74401
 

Solicitation Number

VA25917Q0803
 

Response Due

7/24/2017
 

Archive Date

10/22/2017
 

Point of Contact

Lance Davis
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

PERFORMANCE WORK STATEMENT ELEVATOR MAINTENANCE AND SERVICE VA MEDICAL CENTER Oklahoma City OK 73104 The contractor shall provide Full Maintenance Services, Preventive Maintenance (PM), Repair, and Breakdown Services for all elevators, dumbwaiters, and cart lifts located at this facility, in accordance with the terms and conditions stated within this Performance Work Statement (PWS). The required Elevator Maintenance Services include, but are not limited to, full elevator maintenance service in accordance with the ASME Safety Code requirements, the manufacturer's recommendations, the Elevator Field Employees' Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance services are defined as all services, repairs, inspections, and testing necessary to maintain all elevators, dumbwaiters, and cart lifts, appurtenances, and accessories in a fully operational mode at all times (except for prescheduled downtime) including all labor, parts and materials, to include shipping. **NOTE** Elevators and Dumbwaiters Code Violation Repairs have just been completed on this equipment. Location of Performance: VA Medical Center 921 NE 13th St Oklahoma City OK 73104 The following services are not included in the contract. Replacement of electric motors burned out by current fluctuation, negligence, abuse, and/or misuse by operators. Electrical work external to the machine. Repair and parts necessitated by accident, fire, abuse and/or misuse by Government personnel. Required by the Contractor: a. Minimum Level of Work: The Contractor shall take all steps and measures that a prudent building owner would take to maximize the life expectancy of the elevator plant. The work provided must preserve each elevator in unimpaired condition and above the point where deterioration begins. b. On-Site Requirement: The Contractor is not required to provide an on-site elevator mechanic for specified duty hours. However, the Contractor shall provide qualified elevator mechanics, work crews, and supervisory personnel in such numbers and times as may be required to fully meet the contract requirements. c. Working Hours: All scheduled contract work shall be accomplished during Normal Working Hours" from 8:00 a.m. to 4:30 p.m., Monday through Friday, except Federal holidays. Work beyond 4:30 p.m. will be at Contractor's discretion and must be preapproved by the contracting officer s representative (COR). The Contractor shall respond to service calls seven (7) days per week, twenty-four (24) hours per day, as part of the monthly contract price. Contractor Conduct: All persons furnished by the Contractor, including subcontractors, are the sole responsibility of the Contractor. The Contractor shall be responsible for their compliance with all laws, rules, and regulations. Routine Calls.   The contracting officer (CO) or contracting officer s representative (COR) will notify the contractor of repairs to be made from the inspection report or service call.   The contractor shall report to the work location, survey the repair, and provide the COR an estimated time to repair and cost of repairs if not covered in the basic service contract (for items not covered see #1 above, everything else is covered).   The contractor shall commence repair work after notification from the COR and/or the CO.   All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer.   No gray market parts or used parts will be allowed. The contractor shall prepare and submit a written report within five business days after the routine repairs are completed.   The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs. Damage to elevators and related equipment caused by government personnel/equipment thru misuse/negligence will be estimated separately and repair work will not be accomplished until notified by the contracting officer (CO) or contracting officer s representative (COR) either by a Modification to the current contract, the Award of a new Purchase Order/Contract, or by Government Purchase Card.   Emergency Calls:   The contractor shall respond to emergency repair calls within one hour after notification during normal business hours and within two hours after notification at times other than normal business hours.   The contractor shall prepare and submit a written report within five business days after the emergency repair.   The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs. For purposes of this specification, an emergency situation is any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to government property, or restore essential services (final discretion of an Emergency condition will be made by the COR or the CO).   Equipment Listing Elevators: Number DESCRIPTION P-1 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift, Model # Swift 5000, Type: Traction, Number: P-1 Number of Stops: 11, VA PMI # 16641 P-2 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift, Model # Swift 5000, Type: Traction, Number: P-2 Number of Stops: 11, VA PMI # 16642 P-3 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift Model # Swift 5000, Type: Traction, Number: P-3 Number of Stops: 11, VA PMI # 16643 P-4 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift Model # Swift 5000, Type: Traction, Number: P-4 Number of Stops: 11, VA PMI # 16644 P-5 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift Model # Swift 5000, Type: Traction, Number: P-5 Number of Stops: 11, VA PMI # 16645 P-6 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift Model # Swift 5000, Type: Traction, Number: P-6 Number of Stops: 11, VA PMI # 16646 P-7 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery Model # MIPROM, Type: Traction, Number: P-7 Number of Stops: 9, VA PMI # 16647 P-8 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery Model # MIPROM, Type: Traction, Number: P-8 Number of Stops: 9, VA PMI # 16648 P-9 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery Model # MIPROM, Type: Traction, Number: P-9 Number of Stops: 9, VA PMI # 16649 P-10 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery Model # MIPROM, Type: Traction, Number: P-10 Number of Stops: 9, VA PMI # 16650 P-11 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery Model # MIPROM, Type: Traction, Number: P-11 Number of Stops: 9, VA PMI # 151 P-12 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery Model # MIPROM, Type: Hydraulic, Number: P-12 Number of Stops: 2, VA PMI # 152 P-13 Equipment Name: Elevator, Passenger, Manufacturer: Dover Model # VVMC-1000-PTC, Type: Traction, Number: P-13 Number of Stops: 4, VA PMI # 153 P-14 Equipment Name: Elevator, Passenger, Manufacturer: Dover Model # Miprom Type: Traction, Number: P-14 Number of Stops: 3, VA PMI # 16651 Dumbwaiters: DW-1 Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model # 19729, Number: NFS/DW-1, Number of Stops: 7, VA PMI # 16478 DW-2 Equipment Name: Dumbwaiter, Manufacturer: MATOT Model #: NFS/DW-2, Number of Stops: 7, VA PMI # 16479 DW-3 Cart lift Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: SPD/Surgery clean DW-3/CL-1, Number of Stops: 2 VA PMI # 16480 DW-4 Cart lift Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: Surgery/SPD dirty DW-4/CL-2, Number of Stops: 2 VA PMI # 16481 DW-6 Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: ER/Lab DW-6, Number of Stops: 3, VA PMI # 163 DW-7 Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: Surgery/Lab DW-7, Number of Stops: 2, VA PMI # 164 DW-8 Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: ICU/SPD DW-8, Number of Stops: 2, VA PMI DW-9 Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: SICU/SPD DW-9, Number of Stops: 2, VA PMI IMPORTANT NOTE: Listed below are the suggested O.E.M maintenance protocol for proper safe operation of the elevators and dumbwaiter. The VENDOR shall not limit their PMs to these protocols. If any of the listed protocols are not appropriate for the age/life cycle from the vendor expertise in this field of service, for either equipment, the VENDOR shall make the proper adjustment to the PM protocols to ensure safe and proper operation of the equipment. A. ELEVATORS PM 1. MONTHLY A. Machine Room Controllers a. Check controller function and clean b. Check contacts, main contactors and switches c. Check settings and operation of overloads d. Check timers e. Tighten connections, clean fuses and holders f. Governors B. Car Door Operator a. Check/clean/lubricate brake, operation of checks, check keys, set screws and contacts C. Car Door a. Check/clean/adjust photocell, infrared sensor & cable b. Check safety edge and retraction c. Check door gibs and fastenings d. Hangers for all doors and car doors or gates D. Car Interior a. Check alarm bell, emergency switch, emergency communications, and fire service operation (car and lobby) b. Replace indicator lights as needed E. Car and Counter weight Miscellaneous a. Check car steadying devices b. Check all car safety devices including safety switches, inductor, leveling devices, selector tape, switches and hitches F. Hoist way a. Check landing station indicators (visual and acoustic) G. Miscellaneous a. Check operation of signal and dispatching system b. Clean up excess lubricant and repair all leaks c. Brush, clean, and remove rubbish from top of cars, bottom of platforms, elevator pits and pit equipment; and all supporting structures and equipment d. Certify all life safety critical components are in reliable condition e. Tension frames and shelves in pit 2. QUARTERLY A. Machine Room Selector a. Check tape or cable, clean and apply light film of oil B. Machine Room Machine a. Check micro gear case bearing for wear and end play b. Check gear backlash, thrust end play and bearing wear c. Check brake plungers d. Sheave Bearings e. Machine Bearings f. Machine stuffing box packing - repack g. Motor operated brake bearing packing - repack h. Gear Case lubricant level, where applicable i. Guide lubricant level, where applicable j. Hydraulic elevator hydraulic fluid level C. Machine Room Motor a. Clean all commutators, renew or reseat brushes if necessary D. Car Door Operator a. Check door contact b. Check/lubricate retiring cam device, chains, and fasteners E. Car and Counter Weight Miscellaneous a. Check adjustment of car and Counter weight shoes and roller guides b. Guide shoe rollers and gibs renew as needed to ensure smooth, stable, satisfactory operations F. Hoist way a. Check all ropes for fastening, wear and lubrication b. Check/adjust/lubricate ejector mechanisms (cart lift) G. Miscellaneous a. Check main line fuses for heating b. Clean and test hoist way fire alarm smoke detectors in conjunction with facility fire alarm testing 3. SEMI-ANNUAL A. Machine Room Controllers a. Check all condensers, resistance tubes and grids b. Clean with blower, check alignment of switches and lubricate hinge pins B. Machine Room Selector a. Check hinges b. Seal small leaks C. Car Door Operator a. Check shaft bearings, tapered pins, alignment, and operation of cams and rollers b. Check/clean/lubricate chain, belt tension, limit box, contact follow up D. Car Door a. Check/clean/lubricate rollers, tracks, up thrust, and relating cable, and cable tension, if necessary b. Check door speeds E. Car Interior a. Check contacts and switches in car operating panel, clean and lubricate F. Car and Counter Weight Miscellaneous a. Lubricate/adjust guide shoe stems, check for gib wear b. Lubricate car and Counter Weight roller guide pivots G. Hoist way a. Check all rope hitches, shackles, equalize rope tension b. Check traveling cable for insulation, wear, hanging c. Check junction box cable d. Inspect/clean/lubricate hatch door locks e. Check/clean/lubricate hatch door rollers, tracks, hangers, up thrusts, relating cables, sight guards, and closer f. Check/lubricate hatch door motors, gear boxes, limit and zone switches g. Inspect hatch door gibs and fastenings h. Hoisting ropes, where applicable check condition and tension equalization; replace all ropes for system at once whenever necessary to ensure adequate safety factors H. Miscellaneous VENDOR will supply 2 techs to assist with semi-annual, annual and 5 year test and inspection of the elevators. 4. ANNUAL A. Machine Room Controllers a. Completely clean all fuses and holders B. Machine Room Machine a. Remove, clean and lubricate brake cores on DC brakes, clean linings if necessary check wear, lubricate pins C. Machine Room Motor a. Clean armatures and motors with blowers or vacuum b. Check armature and rotor clearances c. Check motor connections D. Car Door Operator a. Inspect door motor commutator and brushes E. Car and CW Miscellaneous a. Check stiles for cracks, bends, rust, loose bolts b. Check car steadying devices F. Hoist way a. Check guide rails, brackets and fishplates b. Clean/lubricate guide rails, Counter weights, cams and fastenings c. Check limit and terminal stop switches (contacts, cam alignment); lubricate pins and rollers d. Overhead deflector (Car and counterweight) See that sheaves are tight on shafts, sound spokes and rim with hammer for cracks G. Miscellaneous a. Complete cleaning of entire installation, including all machine room floors, walls and equipment; hoist way walls and equipment; pits and pit equipment; and all supporting structures and equipment. b. VENDOR will conduct an annual no load test and every fifth year a full load test, full speed test of safety mechanisms, over speed governors, and car and counterweight buffers. If required the governor will be recalibrated and sealed for proper tripping speed and elevator car balances will be checked. VENDOR will supply weights for the full load test at no cost to the government. The VA will coordinate with another company that will certify the test and inspection. B. DUMBWAITERS & CART LIFTS PM Inspect, clean, lubricate, adjust and replace as necessary, and service as specified by O.E.M. a. CONTROL EQUIPMENT: 1. Push buttons, hoist way switches, controller components, and Interlock contacts do not require any regular attention as long as the equipment is functioning properly. 2. Depending on the environment, the inside of the control cabinet may need to be cleaned periodically. b. MOTOR: 1. Standard single speed motors 1hp to 3hp have shielded bearings and will not require lubrication. 2. Special purpose motors such as Vector or DC types may have grease fittings and will require periodic lubrication, see Motor supplement sheets for information. c. BRAKE: 1. The amount of usage the dumbwaiter receives will determine how often adjustment will have to be made. Check periodically. 2. Brake discs or shoes should be replaced when wear adjustments have reached near the maximum. d. SPEED REDUCER: See COR for service bulletin for lubrication instructions or your expertise in this area for the proper lubrication e. CABLE DRUM: Drum does not require regular maintenance. Check periodically. f. TRACTION SHEAVES: 1. Inspect drive sheave every six months for excessive wear. Sheaves must be replaced if the undercut of the groove no longer exists. 2. Flange bearings and pillow block bearings are sealed and require no regular maintenance. Replace as needed. g. HOIST CABLE AND FITTINGS: Inspect cable at least twice a year. If cable(s) has broken strands, kinks, or bent portions replace the cable(s) immediately. Check and tighten, if necessary, rope clips. h. HOISTWAY DOORS: 1. Chain deflecting sheaves have sealed bearings and require no lubrication. 2. Roller chain should be lightly lubricated every six months. 3. Interlock keeper should be checked on each maintenance call to verify that the keeper is securely fastened to door panel and is engaging the interlock properly. i. GUIDE RAILS: 1. Guide rails should be kept clean and free of excess grease or oil. 2. Lightly lubricate the guide rails every 90 days. Only a thin film of lubricant is necessary on actual wear surfaces. Recommend the use of Nylube No.150 Paste or any other equivalent rail lube or what has proven best for the age of the equipment for proper lubrication j. OVERHEAD DEFLECTING SHEAVE: 1. Drum below units utilize a cable deflecting sheave that is mounted to, or near, the top of the guide rails. On Residential Light Duty units this sheave is equipped with a sintered bronze bushing which requires a few drops of light grade machine oil every 6 months. 2. Model series 100 units utilize a sheave with a needle bearing and grease fitting. The sheave should be inspected every 6 months and lubricated with No. 2 cup grease if necessary. Pump grease into fitting until it squeezes out around the hub. k. DUMBWAITER CAR: 1. The Car for drum below units will typically have 2 deflecting sheaves mounted to the car top. These sheaves are equipped with a sintered bronze bushing which requires a few drops of light grade machine oil every 6 months. 2. The Car for drum overhead units will typically have 1 deflecting sheave mounted to the car top. This sheave is equipped with a needle bearing and grease fitting. The sheave should be inspected every 6 months and lubricated with No. 2 cup grease if necessary. Pump grease into the fitting until it squeezes out around the hub. l. CAR GUIDE SHOES: Shoes should be checked on each maintenance call for excessive wear. Worn guide shoes can affect the proper camming of hoist way switches and create potential problems. C. REPAIR SERVICES & PARTS: VENDOR shall perform all maintenance and repair service on station, unless local environment prohibits on station repair. The VENDOR shall be responsible for handling, packing, shipping and receiving of all repair parts and equipment. ELEVATOR EQUIPMENT I. REPAIR SERVICES: The VENDOR shall, per the ASME Safety Code requirements, the manufacturer's recommendations, the Elevator Field Employees' Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc., repair elevator and associated parts, so it will be restored to proper safe working order. The VENDOR shall provide repair services during VAHCS s normal working hours. II. PARTS: All parts will be O.E.M. recommended parts. High mortality parts must be located such that delivery is guaranteed not later than overnight on this site. The VENDOR shall seek parts first, if feasible, through GSA supply schedule. DUMBWAITERS I. REPAIR SERVICES: The VENDOR shall, repair the dumbwaiters and associated parts so it will be restored to proper safe working order. The VENDOR shall provide repair services during VAHCS s normal working hours. II. PARTS: All parts will be O.E.M. recommended parts. High mortality parts must be located such that delivery is guaranteed not later than overnight on this site. The VENDOR shall seek parts first, if feasible, through GSA supply schedule III. REPAIR & PART CHARGE MATRIX The government will retain the option for repair services, depending on the criticality of the repair, pricing, and other factors considered, that would be in the best interest of the government, to solicit pricing for this type of repair service from other vendors that are in this market, if after concurrence from the COR (Contracting Officer Representative) with the approval from the CO (Contracting Officer) that the price for repair is believed to be unreasonable or not a fair market value. D. SOFTWARE UPDATES: The VENDOR shall ensure that applicable elevators are updated with the latest version for safe and proper operation. OKC VAHCS will retain all software for updates. E. PROTECTION FROM DAMAGE: VENDOR shall provide all labor, materials, and equipment necessary for protection of their employees and VAHCS patients, personnel and other occupancy of the medical center to include furnishings materials and equipment to protect the buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish. F. RESPONSE REQUESTS: VENDOR shall only respond to requests for service from the delegated COR, the delegated alternate COR, and/or the CO (Contracting Officer) of the contract. The VENDOR responding to a call not requested by the COR, Alt COR, and/or the CO, that provide services will result in NO PAYMENT by the Government. G. LIABILITY INSURANCE: VENDOR must provide this VAHCS with written confirmation that VENDOR has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to this VAHCS. H. SMOKING POLICY: This VAHCS is a Smoke Free Facility. Smoking is prohibited throughout the facility. Smoking is prohibited at or near all entrances as well. Authorized smoking areas are located in the two designated smoking areas, outside SW entrance and near Bldg. 20. I. INVOICING IMPORTANT NOTICE The VENDOR shall list the required monthly services and any ancillary services (emergency call, repairs, etc..,) that were rendered for the given month in the following manner: Monthly PM Services-Elevator Service-total price Monthly PM Services-Dumbwaiter-total price Any Ancillary services rendered that month O List each service separately with equipment identification (with listed price) One line invoices WILL NOT be accepted. If the invoices are not in the manner listed above, the invoices will be returned until it is properly outlined for review and acceptance. J. MODIFICATIONS-IMPORTANT NOTICE ALL orders or modification outside the scope of contract performance requires express written or verbal approval by the Contracting Officer (CO). Any orders or modifications made that are NOT approved by a CO, prior to performance, will result in NO PAYMENT by the Government.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25917Q0803/listing.html)
 

Document(s)

Attachment
 

File Name: VA259-17-Q-0803 VA259-17-Q-0803_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3656841&FileName=VA259-17-Q-0803-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3656841&FileName=VA259-17-Q-0803-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA Medical Center;VA Medical Center;921 NE 13th St;Oklahoma City OK

Zip Code: 73104
 

Record

SN04578402-W 20170715/170713235353-887e82bc232b8314c0d85a96a763bb8c (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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