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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 16, 2017 FBO #5714
DOCUMENT

J -- Elevator Inspection and Maintenance - SF Base Year: 09/01/2017 to 08/31/2018 +4 - Attachment

Notice Date

7/14/2017
 

Notice Type

Attachment
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;NETWORK 23 CONTRACTING OFFICE;2501 W. 22nd St.;Sioux Falls SD 57105
 

ZIP Code

57105
 

Solicitation Number

VA26317N0918
 

Response Due

7/20/2017
 

Archive Date

9/18/2017
 

Point of Contact

Paula Moore
 

E-Mail Address

moore2@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

This is a sources sought notice only and it is not a solicitation notice. Please DO NOT provide a quote at this time. The purpose of this sources sought notice is to gain knowledge of qualified potential contractors and their socioeconomic size classification in accordance with NAICS code 811310 Commercial and Industrial Machinery and Equipment (except automotive nd Electronic) Repair and Maintenance and small business size standard of $7.5 million. Responses will be used by the Government to make appropriate acquisition decisions. After a review of the responses to the sources sought notice, a solicitation announcement may be posted to GSA s ebuy or FBO.gov. A response to this sources sought notice is not an adequate reply to the forthcoming solicitation. The VA in Sioux Falls, SD is seeking a qualified contractor to provide emergency, routine, semi-annual, annual, and 5-year maintenance on elevators. See the attached performance work statement (PWS) for details. This is not a solicitation and in no way, obligates the Government to award any contract. Additionally, a response to this sources sought notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The purpose of this sources sought is strictly for market research purposes. Please send all responses to Paula Moore at paula.moore2@va.gov NLT 12:00 pm CST on Thursday, July 20, 2017. Sioux Falls, SD VA Medical Center Elevator Service Contract Scope of Work Introduction: The VA Medical Center (VAMC) located in Sioux Falls, SD has a requirement for Elevator Maintenance Services for the period of September 1, 2017 August 31, 2018, with the option to extend for 4 additional 12-month periods. Contractor shall maintain elevators to originally specified performance levels, and shall provide all parts, labor and equipment necessary to fully maintain, inspect, test, and repair all elevators listed in the Schedule of Items in accordance with the terms of this contract. The VAMC has several construction projects underway where there will be an additional four (4) elevators requiring service after 1 Sep 2017. Please see attachment A as to the approximate start date for service for the various elevators. The anticipated construction and one (1) year warranty period is an estimated projected completion. The vendor shall coordinate with the VA prior to conducting any maintenance on the four (4) additional elevators. All required parts shall be provided by the Contractor. No equipment or parts shall be considered obsolete until they are out of production for 7 years or can not be replaced with a similar device or piece of equipment. Contractor Responsibilities Contractor shall check in with the engineering department prior to performing any work at the Medical Center and then check out when work is completed. Contractor shall ensure they have the proper VA identification and that it is displayed while performing work at the Medical Center. Contractor will provide full maintenance, to include emergency call-back service and repair, including regular and systematic inspection of each of the elevators listed in the Schedule of items including all requirements of ASME 17.1 (2013), Section 8.6. Maintenance shall include all work needed to troubleshoot, clean, lubricate, test, adjust, repair, dismantle, assemble to provide upkeep of the elevators with all repairs and replacements needed to maintain the elevators in accordance with ANSI A17 unless otherwise excluded in these specifications. Contractor shall, at their expense, determine the nature and extent of any work or maintenance required to maintain elevators to operate at originally specified performance levels and restore the elevators to satisfactory service. Contractor shall accomplish all such work required, including, but not limited to a through check of and replacement of safeties, car hatchways, accessories in pits, relays, contacts, contact leads, switches, selectors, door operators & equipment, operating panels or associated parts, including all/any items listed following inspections, except as excluded items listed under Paragraph C of this Section. Hoist and governor ropes are to be maintained under preventive maintenance standards and replaced as required at Contractor s expense. Contractor shall provide one (1) elevator mechanic to be present at safety inspections conducted by separate Inspection Contractor. Maintenance Contractor s mechanic will perform the test required on buffers, safeties, governors, normal and final terminal stopping devices, emergency operation, emergency power operation, and door closing force. This applies to semi-annual, annual and 5-year tests. Maintenance Contractor shall provide necessary weights and other accessories required during inspections. In addition, Contractor shall assist VAMC and other contractors in conducting semi-annual, annual and 5-year elevator inspections. Contractor is responsible for making all repairs and adjustments that safety inspecting Contractor deems necessary for compliance with elevator codes. All said repairs and adjustments shall be accomplished with thirty (30) calendar days after receipt of written notification by the VA that such repairs and adjustments are necessary. Contractor shall meg Motors every two years, or as needed based on inspection reports, and provide written results or findings given to the Contracting Officer s Representative (COR). The motors may be required to be cleaned and reinsulated if meg readings fall below industry benchmarks. Any value below the 800 K reading to ground shall require some action. This action may be limited to simple cleaning, washing, re-baking or rewinding. The action will be agreed to by both parties to obtain the minimum acceptable reading. The motor windings and armatures are to be cleaned and painted with insulating varnish as needed. Documentation is required and will be maintained in a computer file available to the COR or in a separate section of a procedure manual on site. Phone / Phone Line Testing: The Contractor shall check the phone line and connection in each elevator at least quarterly. The phones shall be programmed to the Contractor s 24 hour number at no additional cost. The alarm bell shall be checked quarterly at a minimum. All other testing including fire service phase one and two, emergency power operation and all other tests shall be performed per the prevailing code requirements and properly documented during regular hours. Exclusions from Contractor Responsibilities Contractor shall not be required to: Supply and replace LED, incandescent or fluorescent lamps in car light fixtures Supply and replace floor covering on elevator car platform, or clean and refinish car interiors and hoistway doors or frames; Install without purchase order authority, new attachments as may be recommended or directed by inspection firms or by Federal, State, Municipal or other Government authorities; Replace or make repairs to main line switches, circuit breakers, or fuses; Repair underground leaks of hydraulic elevators. Leaks underground shall be reported in writing to the COR. Repairs will be accomplished by a separate contract. The maintenance services specified in this solicitation shall not include the performance of any work required as a result of improper use, accident, or negligence for which the Contractor is not directly responsible. Note however, that Contractor will be required to respond to all emergency calls, whether or not the outcome is negligent. Required Standards All equipment, materials and installations shall conform to the following codes: The American National Standard Safety Code for Elevators, dumbwaiter, Escalators and Moving Walls, ASME A17.1 (2013). The American Standard Practice for Inspection of Elevators, Inspectors Manual latest edition, ASME 17.2. The ASME 17.1 Section 8.6 requirements will be part of the minimum requirements. The Contractor shall use genuine original manufacturer s parts or equivalent. ROUTINE MAINTENANCE: Maintenance Inspections Time Requirements: All elevators shall be inspected weekly. A minimum of one hour per elevator per inspection is required. Contractor shall certify the completion of the inspections on a computer listing maintained in the schedule section of Engineering Services in the VA Medical Center. Cleaning, Lubricating, and Adjustment Services: All machines, ropes, brakes, motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, switched on car and hoistway, hoistway door and car door or gate operating device, interlocks and contact guide shoes, or roller guides, guide grooves in system, car safety device, governors, tension frames and sheaves in pit shall be cleaned, lubricated and adjusted as required in each elevator manufacturer s requirements Contractor must furnish all lubricants, cleaning materials and parts as required. During shutdown of elevators for cleaning, lubrication and adjustment, signs must be posted at each floor to inform personnel that elevator is down for repairs. Contractor must notify Facilities Engineering Service of shutdown(s) at time shutdown(s). Cleaning Requirements Hydraulic Fluid The hydraulic fluid shall be filtered within every third year or more often as needed. A schedule of filtering each unit will be provided to the Operations Center to be compliant with a policy of not to exceed three years. The fluid may require more frequent filtering depending on use and surrounding activity and will be performed as needed as part of preventive maintenance. Documentation is required and will be maintained in a computer file available to The Owner s Representative or in a separate section of a procedure manual on site. Other Cleaning Services All parts, equipment, guide rails, sheaves and beams, counter weight frames, top of cars, bottom of platform, hatchways, pits and machine room floors shall be kept clean. Contractor shall furnish all necessary cleaning supplies, i.e., rags, vacuum cleaner, etc. Contractor shall clean, remove dirt, lint, excessive grease on or about the elevators, machines, motors, motor generator (MG) sets, controls and associated elevator equipment and accessories. Car tops and pits are to be cleaned. Pit cleaning will include removal of rubbish, debris, spillage, and drippings. Contractor shall notify the COR and/or Engineering Office, or their designee, of schedule pit cleaning. Contractor shall wipe down all machinery and keep it free of dust. Oily rages will be placed in metal/sealed holding containers which shall be removed from the premises and disposed of when full. Lubrication Services: All sheave, machine, and motor bearing and hoisting ropes shall be lubricated, machine stuffing box and bearings on motor operated brakes shall be pre-packed and gear cases and guide lubrication shall be refilled when required. Hydraulic fluid sufficient to maintain required operation levels shall be furnished on all hydraulic elevators. Adjustment Services: All hoisting ropes shall be examined quarterly and tension equalized and report of rope condition written in every report, as specified under the Section Report of Service. The exterior of the machinery and other parts of equipment, subject to rust, shall be kept properly painted and presentable at all times. The motor windings shall be kept free of rust where roller guides are used and properly lubricated where sliding guides are used. Guide shoe rollers and gibs shall be renewed as required to ensure smooth and satisfactory operation. All electrical wiring and conductors extending to elevators from circuit breakers or mainline switches in machine rooms and from outlets in the hoistway shall be repaired and/or replaced when required. Circuit breakers or main line switches, together with fuses for same, are excluded. All hoist rope and governor rope replacements is part of contract and replaced at contractor expense. EMERGENCY SERVICES: Emergency Call Back Service: This service shall be rendered at any hour of any day of the week at no extra charge to the Government, regardless of cause. No overtime or travel will be charged. Contractor shall respond within 15 minutes by telephone of receipt of request for emergency service and within one (1) hour for on-site response. The serviceman responding to the call must personally call the medical center and confirm that he/she is enroute to the medical center. If a serviceman is not immediately available, the office receiving the call must notify the medical center stating the length of time of delay. Contractor will be advised at that time if the service call can be deferred. If prompt response is not available, the Government reserves the right to procure services from somewhere else, and bill the excess costs to the contractor. The Government will be the sole judge in making the determination. The Contractor shall enter the addresses and telephone numbers of the office that will receive emergency calls for service: Regular Hours of Business: Hours: Address: Telephone: Other than Regular Hours of Business: Address: Telephone: Reporting Requirements Contractor shall provide a copy of their preventive maintenance program to the COR including any tasking schedule, maintenance log, computerized labor detail and other related documentation. Upon completion of all/any services, the Contractor shall report to the COR or his designee and a written report of services performed shall be furnished for each service call. Report shall state corrective action taken. Quarterly reports shall be submitted in January, April, July and September. Reports shall list each roped elevator separately and shall be specific to the rope condition, i.e., tension, lubrication, and wear. Reports shall also advise of any needed repairs or parts not covered by this contract, including an estimate of cost. All reports to include but not limited to; preventive maintenance program, service reports, quarterly reports and any other reports necessary shall be via e-mail in (.pdf) format. If hard copies are determined necessary by the COR then the Contractor shall provide at least one hard copy of such report at no additional cost. Records Contractor shall maintain a complete, orderly and chronological file including drawings, parts lists, and copies of all reports as required by this contract. A record of all call backs and repairs shall be kept indicating any difficulty experienced and corrective measures taken to eliminate difficulties. This file shall be available for inspection upon request, and a copy of this complete file will be furnished to the VAMC during September of each year. The Contractor shall maintain a log of services performed in the Engineering Facilities Service. The logo shall list the date and time of all maintenance service and all trouble calls. Each trouble call shall be fully described, including the nature of the call, necessary correction performed and/or parts replaced. Hours of Work Work required in the performance of this contract shall be performed during the VAMC s regular administrative working hours, 8:00am to 4:30 pm weekdays. Contractor shall provide prompt emergency service 24 hours per day, seven days per week, including holidays. Upon arriving at the installation to perform services, the Contractor shall report to the Engineering Officer or his designee. All work requiring the interruption of service, will require notification to and concurrence by the Engineering Officer. Interruption of service is considered to be work requiring shutdown for more than 15 minutes at any one time. After working hours, Contractor shall report to the Boiler Plant at the Energy Center. The Contractor shall provide a minimum of 7 mechanic hours per week and provide a competent assistant when required for preventive maintenance. This time shall be spent performing weekly inspections on each passenger, freight and service elevator. Elevator Inspections: All Semi-Annual Inspections with an outside Elevator Consultant will take place during the month of January. Inspection reports shall be e-mailed and in (.pdf) format. All Annual Inspections with an outside Elevator Consultant will take place during the month of July. Inspection reports shall be e-mailed and in (.pdf) format. Period of Service Base Year September 1, 2017 to August 31, 2018 Option Year 1 September 1, 2018 to August 31, 2019 Option Year 2 September 1, 2019 to August 31, 2020 Option Year 3 September 1, 2020 to August 31, 2021 Option Year 4 September 1, 2021 to August 31, 2022 Equipment listing See Attachment A Schedule See Attachment B Attachment A USE ID NO. CAR NO. BLDG NO. TYPE - MFG COMMENTS STATUS Passenger/Service A-68314 A 5 Auto/Tractio Otis Main Hospital In Service Passenger 230003-1 B 5 Auto/Traction Montgomery Main Hospital In Service Passenger 230003-3 C 5 Auto/Traction Montgomery Main Hospital In Service Passenger 230003-2 D 5 Auto/Traction Montgomery Main Hospital In Service Freight 87218 4 5 Auto/Traction Montgomery Kitchen Area In Service Passenger E24583 5 1 Oildraulic Dover N/A In Service Passenger ECY98 TBD 5 Hydraulic - Thyseen Krupp Primary Care Addition 2016 Proj. Svs. Date: 11/7/2017 Passenger TBD TBD 5   Surgical Ste Area (NW) Proj. Svs. Date: 9/1/2018 Passenger TBD TBD 5   Surgical Ste Area (SE) Proj. Svs. Date: 9/1/2018 Passenger TBD TBD 5 Hydraulic Specialty Medicine 2019 Proj. Svs. Date: 4/14/2019 Attachment B   9/1/17 - 8/31/18 9/1/18 - 8/31/19 9/1/19 - 8/31/20 9/1/20 - 8/31/21 9/1/21 - 8/31/22 Routine Maintenance / Safety Inspections Base Year Option Year 1 Option Year 2 Option Year 3 Option Year 4 Bldg 5, Elevator A           Bldg 5, Elevator B           Bldg 5, Elevator C           Bldg 5, Elevator D           Bldg 5, Freight (Kitchen)           Bldg 1           Bldg 5, Primary Care Addition                       Opt Yr 1: Bldg 5, Surgical Suite (NW) - Sep 18           Opt Yr 1: Bldg 5, Surgical Suite (SE) - Sep 18           Opt Yr 1: Bldg 5, Specialty Medicine Addition - Apr 19                       Semi-Annual Maintenance           Bldg 5, Elevator A           Bldg 5, Elevator B           Bldg 5, Elevator C           Bldg 5, Elevator D           Bldg 5, Freight (Kitchen)           Bldg 1           Bldg 5, Primary Care Addition                       Opt Yr 1: Bldg 5, Surgical Suite (NW) - Sep 18           Opt Yr 1: Bldg 5, Surgical Suite (SE) - Sep 18           Opt Yr 1: Bldg 5, Specialty Medicine Addition - Apr 19                       Annual Maintenance           Bldg 5, Elevator A           Bldg 5, Elevator B           Bldg 5, Elevator C           Bldg 5, Elevator D           Bldg 5, Freight (Kitchen)           Bldg 1           Bldg 5, Primary Care Addition                       Opt Yr 1: Bldg 5, Surgical Suite (NW) - Sep 18           Opt Yr 1: Bldg 5, Surgical Suite (SE) - Sep 18           Opt Yr 1: Bldg 5, Specialty Medicine Addition - Apr 19                       Emergency Call Back Svs (est. 3hrs/mo.)                       5 Yr. Test          
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SFaVAMC/VAMCCO80220/VA26317N0918/listing.html)
 

Document(s)

Attachment
 

File Name: VA263-17-N-0918 VA263-17-N-0918.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3660982&FileName=VA263-17-N-0918-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3660982&FileName=VA263-17-N-0918-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04580175-W 20170716/170714234953-c1e234514cb4154a1836479f96abd8f9 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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