Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 19, 2017 FBO #5717
DOCUMENT

43 -- Sources Sought - Attachment

Notice Date

7/17/2017
 

Notice Type

Attachment
 

NAICS

333912 — Air and Gas Compressor Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24217Q0898
 

Response Due

7/20/2017
 

Archive Date

8/9/2017
 

Point of Contact

Gina Blum
 

E-Mail Address

7-4400
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

2 7 STATEMENT OF WORK (SOW) Transaction # 632-17-3087-0081 Medical Vacuum Control Panel Replacement for Northport VAMC Introduction and Overview: This procurement is to replace the existing Medical Vacuum Control Panel with a new one. The existing Control Panel to be removed currently operates a triplex, Busch/Beacon Medaes vacuum system. The new, replacement system will now be asked to control four (4) vacuum pumps (quadruplex system). The three pumps currently operated by the existing Control Panel are stacked on a three-level rack, and the fourth pump, controlled by its own panel, is on its own pad five (5) feet away. The new control panel must be brought online in stages so that there is no loss of medical vacuum to the medical center at any time except for relatively brief, coordinated, scheduled cutovers. The new Control Panel replaces an outdated system which has limited capability. The new system shall be state-of-the-art and include all features required by the most current NFPA-99 version s requirements. Background: A quadruplex Medical Vacuum system provides a lead and lag vacuum pump as well as a third pump for when demand is heavy, and a backup pump should any of the pumps require maintenance. The new Control Panel will determine the roles played by each pump at any given time and shall be set to automatically rotate the pumps roles as lead, lag, third pump, and backup on a periodic (ie; daily) basis. On a given day, if the designated lead pump or lag pump requires maintenance, fails or is otherwise unavailable, the Control Panel will automatically adjust pump roles to provide a legitimate lead, lag and third-pump. The current triplex control panel cannot do this. As such, if the lead pump at the time requires maintenance, the lag pump goes on but operates as a lag pump and short-cycles. Period of Performance: Period of performance shall be during Fiscal Year 17, which is on or before September 30, 2017, or in the event a PO cannot be issued until FY 18 (which starts October 1, 2017), anytime between October 1, 2017 through September 30, 2018. The project cannot start before the Medical Air System has completed being upgraded under a separate contract, since the Control Panel will be powered using the electrical feed currently supplying power to the 2nd liquid ring air compressor. COR (Contracting Officer s Representative): The COR for this project is the Staff Biomedical Engineer. Specifications: Requirements: Medical Vacuum Control Panel: Provide a new, quadruplex, Medical Vacuum Control Panel that meets all current NFPA-99 requirements, while removing existing triplex Control Panel as well as the existing backup pump control panel. General Layout and Phase-In of New System: Contractor must perform the new Medical Vacuum Control Panel installation and existing control panels system removal in a coordinated manner such that it will obviate any need to totally shutdown the Medical Vacuum supply to the medical center for any significant periods of time, except for COR- approved and coordinated brief outages or cutovers. The new Medical Vacuum Control Panel shall be installed onto existing vacuum concrete pad or placed temporarily adjacent to the current Medical Vacuum Control Panel just off the pad, utilizing electrical power formerly being supplied to the adjacent Medical Air system s Liquid Ring Compressor #2 that will have been removed before the start of this project. While the new Control Panel is being made to operate and to be connected to only the first two (2) vacuum pumps, the existing Control Panel will temporarily continue to control and operate the last two pumps (which includes the #4 backup pump) to continue to supply vacuum for the hospital. Once the new Control Panel is operational and able to control the first two vacuum pumps, then it can be activated and the last two pumps can be connected into it. Once all pumps are operational from the new Control Panel, then the existing Control Panel can be removed as well as the single control panel now operating the backup pump (#4). If the new Control Panel is in a temporary position physically, it can then be re-positioned permanently onto the Vacuum System concrete pad where the original triplex Control Panel was. Hours of Performance: Work is to be performed during normal business hours which are from 8am to 4:30pm Monday through Friday, excluding Federal Holidays. Though the area of performance is accessible on a 24 x 7 basis, it is at the discretion of the COR to authorize work outside of normal business hours as there may not be COR supervision available outside of those hours. However, any switch-overs between systems where there will not be a fully operational lead/lag system in place and operational, even for only short durations, shall be coordinated with the COR to have the least impact upon the medical center and may involve working after close of business and after having implemented/activated contingency plans within the hospital. The Medical Vacuum can never be shut down without coordination with the Clinical Users. Removal/Disposal: Once the installation has been completed, any and all components of the existing system are to be removed from the sub-basement area and properly disposed of. VA has available dumpsters for the disposal of smaller items and debris, but large, heavy objects must be properly disposed of by the contractor off of VA grounds. System Certification: Certification of the system and alarms will be performed by an independent, licensed medical gas Certifier. It will be the responsibility of the VA to hire a Licensed Medical Gas Certifier and the VA will cover this cost. The entire system must pass Certification testing before it will be accepted by the VA and payment authorized. Access to Deliver or Remove systems from Work Site: The existing medical vacuum system and control panel are located in the sub-basement of Building 200, the main medical/surgical facility, just outside of the Climate Control Operator s room which is accessible only by stairs or through an exterior grating. As there are no lift/elevator/hoisting systems available to drop down or lift out large, heavy equipment through the grating, the contractor is responsible for providing any lifting equipment necessary to lower or raise medical vacuum equipment, supplies and tools through this grating which is at street level sixteen (16) feet above the sub-basement area where the Medical Vacuum Control Panel will be located. The grating has removable sub-grates. The largest object that can fit through the horizontal plane of the grating would be five (5) feet by ten (10) feet. The sub-sections of the grating are each three (3) feet by five (5) feet. The maximum distance from the grating s landing area 16 feet below is not more than seventy-five (75) feet horizontally from the medical vacuum site over a flat cement floor. As such, the contractor needs to provide the equipment or means to move the equipment horizontally once dropped down into the sub-basement. The alternative is to simply use the stairs and contractor manpower. Existing Control Panel: Medaes MedPlus Vacuum Plant, Manufactured 3/26/99, 460 Volt, 3-Phase, 60 Hz, Stock # 6911.9007.174, Type RCO250, 3 x 10 HP, Total Amperes 42.0. Existing Medical Vacuum System: The current Medical Vacuum system is comprised of four (4) 10HP pumps, but only three are operated by the existing Control Panel which is rated for 3 x 10HP. The fourth pump is separate and has its own Control Panel and serves as backup. It may be operated manually or automatically when vacuum pressure is depleted. The following pumps, 1 through 4, comprise the existing system with # 4 being the backup: Busch, type RCU250.C406.1001, 180 CFI displacement; Medaes (Busch) RCO250.C4Z6.1001, 180 CFI displacement; Medaes (Busch) RCO250.C4Z6.1001, 180 CFI displacement; Beacon Medaes, Type VAC02-105 10 HP reserve vacuum system, with separate Control Panel (LVM-10S-L-SC, 10HP, 13.4 FLA, 460 Volts/3 Phase/60 Hz) Master Alarms: Master alarm signal wiring from each of two required Master Alarm panels in the hospital will also be brought by the VA to the new Control Panel and tied in to remote alarm contacts provided by the new control panel system and which are required by NFPA-99. Additional Requirements Subcontracting: If the quotation includes subcontractors or embedded third party products or services, the vendor must clearly state this in the quotation. The vendor submitting the quotation has primary project and service liability for all products and services that collectively meet the requirements of the RFQ. The vendor shall remain solely responsible for performance of all work, including work that is subcontracted. Project Management: The contractor shall provide an on-site project manager who is responsible for all aspects of the system installation and who will work directly with the COR. Warranty: Provide a full system warranty for at least one (1) year following official VA acceptance. Warranty period shall include all manufacturer- recommended preventative maintenance inspections. Any additional years of standard warranty offered shall be specified in the quotation. Training: Provide in-service training for Engineering Service personnel assigned the responsibilities of operating and maintaining the system, as well as to those who may be called upon to respond to system emergencies. Service Manuals: Provide two copies of service/operators manuals for the installed system and each of its distinct components which may have their own manufacturer-specific manuals. Additional Costs: All costs for design and travel, implementation, and all other associated professional services required for a successful go-live must be included in the quotation total. Damages:. The contractor is responsible for any damages that occur to VA property. Tools, Materials and Equipment: The contractor shall supply all tools, materials, supplies and equipment required to execute the project and shall be responsible for the delivery, unloading, moving of equipment for installation and removal of all items to meet contract requirements. Compliance: All products/systems shall be NFPA-99 compliant. Brazing: The Contractor installing the Medical Vacuum system and any workers, should there be a need for piping modifications, who perform pipe brazing shall have current Brazing Certifications. Hot Work Permits: Should there be a need for brazing, Hot Work Permits must be obtained from the VA Fire Department on a daily basis so that FD can check the area immediately after hot work has been completed. Maintenance (Service) Contracts: Service contracts for years following the warranty period shall not be quoted at this time. Duration of Installation: A maximum of three (3)-weeks will be allotted for complete installation. Contacts: This project will be overseen by the Biomedical Engineering Section. The COR is the Staff Biomedical Engineer. ID Badges: All contractor personnel will be required to obtain I.D Badges from the VA which shall require their names and Social Security numbers before start of project and after arriving. Fingerprinting will be required. Qualifications: Company shall certify that its employees performing the work are fully qualified and competent in the use of equipment needed to perform their work, prior to commencement of the project. Safety: Safety orientation will be required for each contractor employee which shall be provided by the COR from the Orientation Handbook for Contractor Personnel prior to commencement of work. Duration of training is approximately ½ hour. Fall Prevention: Fall Prevention safety equipment shall be worn if unloading, lowering or raising of equipment is required through the grating. Anchor points would need to be determined by the VA. Network and Information Security: Contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as with VA and VHA personnel regarding information and network security. All workstations and servers shall be in compliance with Directive 6500. Operating System: The minimum requirement for any computer workstations and server operating systems shall be MS Windows 7 and MS Server 2012. Any operating systems that are not or no longer supported by their respective manufacturers will not be acceptable. MDS2: A Manufacturer Disclosure Statement for Medical Device Security (MDS2) form must be provided by the Contractor to the VA COR. Medical Air System Benchmark Specifications: The following specifications reflect those of a modern, fully automated medical vacuum control panel that has been benchmarked as able to meet this requirement. Not every system is expected to exactly match these specifications because of differing design approaches, but these specifications are provided as guidance to offerors in understanding the high quality of engineering design and system installation quality we expect for our purchase of a medical vacuum control panel. Any offer shall be equal to (subject to VA s determination) or better than the following specifications. System: Quadruplex, 10 HP (4 x 10 HP) Medical Vacuum system Control Panel with support legs; Variable frequency drive to control one pump at a time; Automatic lead/lag sequencing; Circuit breaker disconnects for each motor with external operators; Full voltage motor starters with overload protection; 120V control circuit transformers for each motor circuit; Visual and audible reserve unit alarm with isolated contacts for remote alarm; SIGNAL 1 touch screen gateway. Standard Screen Displays: Vacuum level/Runtime Alarm History Service Indicator Maintenance Schedule Replacement Parts Troubleshooting guidelines Historical Trending of system status. Additional Control System Features: 7 Wide TFT Graphic Touch Screen with Motion Actuated Back-lit LED and Bright 65,536 (16-bit) Colors; Downloadable Trend Information via Network Device; 128MB Flash Memory, 64MB DRAM; Built-in Ethernet Port 10/100 Base-T (RJ45); Supports over 100 Communication Protocols including BACnet IP, Ethernet IP, and Modbus TCP/IP; Multiple Ports which can handle three (3) additional protocols simultaneously; Built-in VNC server with capability of remote monitoring over Ethernet/Internet network for Real Time monitoring of live graphics through standard browser, smart phones & mobile devices; Share data between HMI and Building Management systems with no additional software to implement
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24217Q0898/listing.html)
 

Document(s)

Attachment
 

File Name: VA242-17-Q-0898 VA242-17-Q-0898.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3666990&FileName=VA242-17-Q-0898-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3666990&FileName=VA242-17-Q-0898-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04581705-W 20170719/170717234826-b1c9106c3d590a879d5968952c71e6b8 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |