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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 22, 2017 FBO #5720
DOCUMENT

71 -- WALL-CABINET WORKSTATION - Attachment

Notice Date

7/20/2017
 

Notice Type

Attachment
 

NAICS

334111 — Electronic Computer Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24217Q0923
 

Response Due

7/27/2017
 

Archive Date

8/26/2017
 

Point of Contact

PAUL SPEEDLING
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

STATEMENT OF WORK: Computer Workstation No. 561-17-4-394-0103 VANJHCS, Emergency Department Date: June 13, 2017 385 Tremont Ave., East Orange, NJ 07018 Page 5 of 7 INTRODUCTION This statement of work (SOW) describes the requirement for the provision of the products and installation services of Wall Cabinet Workstation for the new Emergency Department, New Jersey Healthcare Systems Medical Center, located at 385 Tremont Ave., East Orange, NJ 07018 SCOPE OF WORK : The awarded Vendor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW). This project shall consist primarily of field verification, receiving, delivery, assembly and installation of 18 wall-mounted cabinets to house VA- provided computers that have the monitor sizes of 19 or 24. The product has a three-week lead time from the date of order. This product will need to be installed at the Emergency Department, located on the Main level of the VA East Orange Medical Center 385 Tremont Ave., East Orange, NJ 07018. The Vendor will coordinate the delivery with the COR Interior Designer in advance and provide written of 10-business day notice of shipment and installation by e-mail to Thanh-Ngoc.Phan@va.gov. Specifications: Overall Characteristic Provide eighteen (18) 30 wall-cabinet computer stations that meet the following specifications: Natural Maple as standard finish Smooth, cleanable surfaces Internal cable management Tech box CPU storage: 2.6 h x 9.9 w x 10 d; 7.1 lbs Tech box security: single key lock Dual port pre-wired USB to keyboard drawer for keyboard and mouse Accommodates 7 d x 18 w keyboards Mouse storage in keyboard drawer Accepts monitors up to 24 2 step installation; mounting plate and cabinet Work surface: 24 w x 8 d Integrated wrist rest Keyboard extends 14.5 from monitor Integrated task light with auto on/off with work surface closure Auto logoff or screen saver with work surface closure PIN CODE LOCKING 4-digit PIN Code 128 Unique PIN Code capacity; Managed locally or over network Manual Override Key ELECTRONIC HEIGHT ADJUSTMENT 15" Range of motion Push button control AUTOMATED WORK SURFACE RETRACTION Proximity sensor initiates closure when end-user leaves the workstation Adjustable delay from 15 seconds to 15 minutes PERFORMANCE REQUIREMENTS 3.1 Vendor Furnished Items and Responsibilities: The Vendor shall furnish all supplies, equipment, facilities and services required to perform the service under this contract. The Vendor shall be responsible for any missing parts and components not included in order to carry out the installation. The Vendor shall perform all work in accordance with this Performance Work Statement to include the furniture and all necessary hardware. The Vendor shall provide shop drawings and installation floor plan for approval prior to the full order installation. Final field verifications shall be the responsibility of the awarded Vendor. Samples shall be submitted for approval and final selection to COR Interior Designer per section 6 - Deliverables. Installing vendor shall ensure all staff arriving on site with all necessary tools and equipment required for the to deliver and install the products as required from dock to installation work site. All vendor staff shall come to the job site equipment with all necessary safety gear including but not limited to eye protection, hard hats, etc. All contract personnel are required to clear VA security policy which requires that onsite personnel obtain identification through the VA Police Department. This identification process requires documentation and fingerprinting for security background check and clearance. Once vetted, an identification badge will be issued that must be worn at all times by contract personnel while on VA property. There will be no computer or electronic equipment in the space prior to and immediately after the installation. IT security is not applicable. Delivery and Installation Delivery, Receive, and Unload: Delivery, Set-up, and Installation shall be coordinated with a NJHCS COR Interior Designer: Maggie Phan; 908-307-3375Thanh-Ngoc.Phan@va.gov Vendor shall review all items needed for this project with the NJHCS COR Interior Designer listed above to ensure all items requested on the project are included and final placement is correct. Vendor shall contact the COR Interior Designer at least 5 working days prior to start of work/shipping to ensure that the Building is ready for install. In the event the site is not ready, Vendor shall store up to 30 days at no additional cost. If Delivery, Set-up, and Installation must occur on different days due to project needs, Vendor must be able accommodate these instances when notified by the COR. In the event there is a delay in delivery, Vendor must notify the COR Interior Designer immediately. Vendor shall provide the COR Interior Designer with scheduled date and time that the delivery truck will be arriving at least 24 hours minimum. Vendor must ensure that the driver of the delivery vehicle has copies of the delivery order and shall not attempt to deliver any items before the scheduled delivery date. It is preferred that the awarded installation and purchase shall be by a vendor which is local to NJHCS in order to provide service and warranty for repairs as needed within a 24 hours required notice. If Vendor is unable to complete the assembly and placement of all furniture before the end of the workday, Vendor will be responsible for moving these items to a secure location, until the next available workday. Vendor will be responsible for moving the items from the overnight storage site to its designated position in the building. Vendor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the COR Interior Designer. Vendor shall store damaged items in the location designated by the COR Interior Designer. Vendor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the COR Interior Designer on a daily basis. Vendor shall repair or coordinate for replacement of damaged, defective, or missing items. Installation Vendor shall reference drawing for layout per room as defined in Section 2.2. Vendor shall install products per the approved installation drawing Vendor shall install furniture level and true according to manufacturer's written instructions to assure proper operation The vendor must clean furniture surfaces after installation, according to manufacturer's written instructions, including wiping product to remove fingerprints, dust and debris, and removing excess debris from the installation. The vendor must engage Installer to train Owner's maintenance personnel to adjust, operate and maintain all furniture and seating products The installation shall be only by manufacturer qualified and certified installers with the knowledge of commercial furniture installations and shall comply with all necessary VA and safety regulations. Vendor shall not install furniture until spaces are enclosed and weatherproof, wet work in spaces is complete and dry, work above ceilings is complete and ambient temperature and humidity conditions are maintained at the levels indicated for Project when occupied for its intended use. It is preferred that the awarded installation and purchase shall be by a vendor which is local to NJHCS in order to provide service and warranty for repairs as needed within a 24 hours required notice. 4.3 Warranty: Furniture shall feature at a minimum, a 5-year limited warranty for any defective material or workmanship under normal working conditions, for 24-hour (3-shift) usage. The warranty shall include the repair of the products that are being purchased, if unable to repair the products then the option for replacement with a comparable product or the option for refund for the purchased price. Ability to obtain parts for facility self-repair and warranty: All components that the furniture is constructed of shall be available for order individually to facility for repair. The manufacturer must be willing to sell/provide parts to replace damaged parts as needed either through the purchase or under warranty work. Those components must be readily accessible to the facility by being made in the USA. 4.4 Inspection and Acceptance: The Vendor shall conduct a joint inspection with the Contracting Officer s Representative (COR) once all furniture has been installed. The COR Interior Designer shall inspect all phases of delivery and installation with a sign off of any and all missing or damaged products in the form of a vendor provided punch list. Awarded Vendor shall provide detailed punch list items and established dates for replacement parts and short ship items, if applicable from the manufacturer(s). A written email notification shall be sent to the COR Interior Designer within a five-business day frame for established date of each activity. The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer. 4.5 Protection of Property: The Vendor shall protect all items from damage. The Vendor shall take precaution against damage to the building(s), grounds and furnishings. The Vendor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the vendor. The Vendor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To insure that the vendor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Vendor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Vendor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. The Vendor shall be responsible for security of the areas in which the work is being performed prior to completion. Vendor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels. 4.6 Delivery and Storage Requirements: Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon. Package to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary. Deliver specified items only when the site is ready for installation work to proceed. Store products in dry condition inside enclosed facilities. The Vendor shall accept a notification of delay as requested by the COR Interior Designer. The Vendor shall coordinate this ordering arrangement at order placement with the COR Interior Designer. All delayed delivery arrangements, within 60 days, shall be at no additional cost to the Government. 4.7 Site Conditions The awarded Vendor shall include removal of all related shipping debris and construction cleanup associated with delivery and installation of the specified items. All packaging must be taken off the NJHCS premises by the Vendor. The Vendor shall be responsible for any damage to the building that occurs due to Vendor error or neglect. The Vendor shall be responsible for the coordination of staging areas and parking within the receiving area of the building. All furniture deliveries, installations, and arrangements shall be coordinated with the COR Interior Designer(s). There shall be no smoking, eating, or drinking inside the building at any time. Smoking in designated areas outside the buildings shall be allowed. PERFORMANCE PERIOD : Estimated start date for contract is no later than August 30, 2017, unless otherwise directed by the Contracting Officer (CO). If the Vendor proposes an earlier completion date and the Government accepts the Vendor s proposal, the contractor s proposed completion date shall prevail. All work shall be completed between 8:00 a.m. and 4:00 p.m. Monday Friday, excluding federal holidays. DELIVERABLES The furniture shall be installed according to this document and Attachment A Furniture Plan. Field verification is required prior to procuring items listed, in order to ensure proper installation. Any changes shall be required to be approved by the COR Interior Designer. Minor adjustments may be required. Installation Schedule: The installation of specified products shall be completed per section 5 Performance Period, listed above. Successful Vendor shall cooperate with the COR Interior Designer in developing /coordinating an installation schedule, which shall include installation and inspection of the specified item as well as a final walk through with the COR Interior Designer. After examining the site requirements, and conferring with the COR Interior Designer, the successful Vendor shall present an installation schedule and location plan within 10 business days of award. Samples and Literature for Verification: For each type of exposed finish required, provide a sample, not less than three (3) inches square, of same thickness and material indicated for the work. Sample(s) shall be submitted within ten (10) business days of award. If finishes involve normal color and texture variations, include sample sets showing the full range of variations expected. Literature and specifications shall be submitted within 10 business days of award. Close Out Documentation: Two complete sets of documentation, as listed below, shall be provided to the NJVAHCS COR Interior Designer(s) at the completion of installation. Installation Plan Punch list Operator manuals, it is permissible to provide this in the form of a CD or DVD Maintenance and service manuals Operator Training: On-site training of the furniture shall be provided to the Users by the awarded Vendor. Scheduling of operator training shall be coordinated with the NJVAHCS COR Interior Designer after installation is complete.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24217Q0923/listing.html)
 

Document(s)

Attachment
 

File Name: VA242-17-Q-0923 VA242-17-Q-0923.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3676484&FileName=VA242-17-Q-0923-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3676484&FileName=VA242-17-Q-0923-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: East Orange Campus;VA NJ Healthcare System;385 Tremont Ave;East Orange, NJ

Zip Code: 07018-1023
 

Record

SN04587578-W 20170722/170720234536-03dfd2904208b49b9756e0850d323080 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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