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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 22, 2017 FBO #5720
DOCUMENT

C -- 564-14-124 AE Design to Install Catwalks for Boiler Access & Maintenance - Attachment

Notice Date

7/20/2017
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 16;G.V. (Sonny) Montgomery VAMC;715 S Pear Orchard Road, Plaza 1, 404;Jackson MS 39216
 

ZIP Code

39216
 

Solicitation Number

VA25617R0923
 

Response Due

8/21/2017
 

Archive Date

10/20/2017
 

Point of Contact

Ashlei N Donerson
 

E-Mail Address

6-6953<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Page 20 of 32 CONTRACT INFORMATION: A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implement in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria. The three firms deemed most highly rated after initial source selection will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The NAICS Code for this acquisition is 541310, Architectural Services, and the applicable Small Business Size Standard is $7.5 million. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current registration in the System for Award Management (SAM) database at https://www.sam.gov/portal and the Vendor Information Pages database at https://www.vip.vetbiz.gov/ as well as have submitted the current cycle VETS-100 Report per the requirements located at http://www.dol/gov/vets/contractor/main.htm. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. SDVOSB Requirements: In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns. Nature of Work: Provide Architectural/Engineering (A/E) services for site survey and investigation, concept development, design development, preliminary drawings, construction drawings, specifications, cost estimates, and construction period services. The A/E will work with VA Project Management Staff to develop the necessary working drawings, phasing plans, infection control plans, contract specifications, prioritization of items, and cost estimates for full and complete construction of this project. Design Costs: All offerors are advised that in accordance with VAAR 836.606-73(a) the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. The magnitude for construction (not design) of this project is between $2 million and $5 million. SELECTION CRITERIA: The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are listed below in descending order of importance. Professional qualifications necessary for satisfactory performance of required services to include reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record (Mechanical, Electrical and Fire Protection Engineer). In addition, provide resumes of other relevant team members or frequent subcontractor such as: Architect, Civil, Structural Engineers, Cost Estimator and team members who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of five (5) and a maximum of seven (7) specific completed projects in the past five (5) years that best illustrate the individual team members experience relevant to this contract scope. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials and their record of working together as a team. Provide a detailed narrative of a minimum of five (5) up to seven (7) maximum relevant projects completed within the last 5 years, which best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the teams experience with projects of similar size and scope to those to be performed under this contract; Specific design areas to be evaluated within this factor are: Hospital experience and knowledge in design for boiler plants to include pipping systems and catwalks. Familiarity with and experience incorporating the requirements of the current  VA building design standards Phasing construction projects Verification of Exceptional Customer Service; including customer service awards received Building Energy Modeling per ASHRAE 90.1-2010 or 2013 Designs that comply with ASHRAE 90.1-2010 or 2013 Familiarity with and experience incorporating the requirements of current or recent VA guidance documents related to Sustainable Buildings Capacity to accomplish the work in the required time. This factor evaluates ability of the AE firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. List current projects with a design fee of greater than $20,000 being designed in the firm's office in the past five (5) years; Indicate the firms' present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; Describe experience in successfully delivering projects per performance schedule, providing timely construction support and successfully completing multiple projects with similar delivery dates. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Location in the general geographical area of the project and knowledge of the locality of the project. Provide the address and distance of your office to the Veterans Healthcare System of the Ozarks. The distance shall be determined using http://maps.google.com Ability to comply with FAR clause 52.219-14. Firms must demonstrate how they will comply with the requirement to meet FAR Clause 52.219-14, at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). All original Standard Form (SF) 330 packages shall be submitted electronically to Ashlei.donerson@va.gov. (a) All SF 330 submissions shall be clearly labeled with the subject line displaying the Solicitation Number VA256-17-R-0092. The SF 330 form may be downloaded from www.gsa.gov/forms. Completed SF 330 s shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project. There is no page limit, required margin size, etc. for the submission; it is expected for interested firms to be concise and clear. Questions for this announcement are due by 4PM Central on July 31, 2017 via email to ashlei.donerson@va.gov. (b) Firms that meet the requirements listed in this announcement are invited to submit 1 copies of the completed SF 330 including Parts I and II as described herein as a single pdf file, to the above email address no later than 10:00 A.M. Central on August 17, 2017. FAX SUBMISSIONS WILL NOT BE ACCEPTED. Late proposal rules found in FAR 15.208 will be followed for late submittals. (c) Interested firms shall address each of the six (6) Selection Criteria in their SF 330 s and additional documents/submittals. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE AT THIS TIME. This is a request for SF 330 s Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. This requirement is subject to the Availability of Funds. PROJECT INFORMATION: A/E Design Scope of Work PROJECT 564-14-124 Install Catwalks and Upgrade Piping System at Boiler Plant Bldg. 10 Veterans Healthcare System of the Ozarks, Arkansas GENERAL: The Architect/Engineer (A/E) shall furnish all professional and technical expertise to develop Schematics, pre-design preliminaries, Design Drawings, Specifications, cost estimates and Construction Contract Bid Documents to renovate boiler plant bldg. 10 as required to install catwalks and upgrade the piping system. The A/E must be familiar with the current VA design criteria for interior design and ER. The A/E shall provide construction period services including as-builts, responses to RFIs, and periodic site visits. The A/E shall verify existing electrical loads through metering that serving the area to be renovated. The magnitude for construction (not design) of this project is between $2 million and $5 million. PROJECT OVERVIEW: The Architectural/Engineering (A/E) Consultant shall provide all architectural and engineering services necessary to prepare complete contract documents, including drawings, specifications, and cost estimates for renovations to the Boiler Plant. The proposed renovations include, but are not limited to: Design a catwalk at boilers for proper and safe maintenance of upper level equipment. Engineer and design the replacement of water, steam, and condensate piping flowing to and away from each boiler. A replacement in the same exact location is not preferred. Layout new locations to be more efficient. See drawings 564-10-103 Upgrade Boiler Plant provided by VHSO. Make provisions for temporary boilers to be operational while the piping replacement is accomplished. Facility Condition Assessment FCA deficiencies to be addressed by either Contract Line Items CLIN and/or deductive alternates: Heating system for the building uses plant steam. Building does not have a single tap from main plant steam, but instead has multiple taps from steam header. This prevents maintenance of the building heating system since plant steam cannot be shut down. Provide single tap from main steam system FCA#204916. Boiler #1 bushing failure needs to be replaced during a planned shutdown FCA#205484. Main shutoff valve at each boiler leaks and requires replacement, should be a non-return 8" valve FCA#205484. Deaerator tank vacuum breaker on top of tank is leaking steam FCA#37639. Boilers are not anchored to the supporting rails FCA#346144. Most of the piping is not braced FCA#346145. There are significant areas of peeling lead based paint LBP. Write narrative to abate and repaint walls and ceilings FCA#345826. Need to review egress lighting in building, and need to install exit signs as there are currently none in the building FCA#37617. FA notification devices are not complying with NFPA 72. Add approximately 5 visual and 4 audio devices FCA#346140. Lighting is T8 fluorescent lamps with electronic ballasts. Illumination level is not in compliance with IESNA. Provide approximately 6 High-Bay LED lighting and 4 industrial fluorescent lighting FCA#37619. All Facility Condition Assessment FCA deficiencies regardless of grade to be addressed by either Contract Line Items CLIN and/or deductive alternates. See attached file FCAcatwalkBoiler.xlsx provided by VHSO. Write SOW to dispose of abandoned incinerator in the south end of building. The renovations shall be in building 10, Boiler Plant and should be designed to facilitate future additions. New construction shall be compatible with existing adjacent structures. Project design shall include associated improvements and site work. Design shall conform to all applicable codes and Guidelines for Design and Construction. The following Department of Veteran Affairs design manuals shall be utilized to the extent required for this project: Architectural Design Guide Design Submission Instructions (PG-18-15) Volume C (except as modified herein) Electrical Design Manual Fire Protection Design Manual HVAC Design Manual Physical Security Design Manual for VA Mission Critical Facilities Plumbing Design Manual Whole Building Commissioning Process Manual The A/E scope of services shall include the following items in addition to the general scope detailed above: Cost Estimating. Arrange for and oversee the performance of topographic surveys, test borings, test pits, soil tests, subsurface exploration and other such investigations as he/she determines are required for the proper design of the project. Environmental Assessment. Engage the services of an independent contractor as The Commissioning Authority (not an employee of the Architect/Engineer, Design-Build Contractor, Prime Contractor or General Contractor) on this project. Schedule and conduct a pre-design meeting and field visit with VA personnel. Provide all services required for advertising for, and securing construction bids. Respond to requests for information (RFI) during the bid phase. Reproduce and prepare plans and specifications for distribution to prospective bidders during the construction phase. Pre-Award Conference: Attend the pre-award conference for the purpose of answering questions and clarifying the project drawings and specifications. Pre-Construction Conference: Attend the pre-construction meeting for the purpose of answering questions and clarifying bid documents. Take written minutes of meeting and provide copy to VA within five (5) working days. Review of submittals: Review all submittals, shop drawings and test reports for compliance with the construction documents, and recommend approval, disapproval or other suitable disposition. Prepare supplemental drawings or other documents that may be required to clarify or supplement the contract documents. Review the Contractor s RFI and cost proposals for construction change orders when requested by Contracting Officer s Representative (COR). Site Visits: Bi-weekly site visits throughout the duration of construction activities and one (1) final inspection. Provide written report within two (2) working days after each site visit. Performance Testing: A/E shall be present to witness functionality testing of systems prior to turnover of building to the VA. Provide final set of AS-BUILT drawings in accordance with Veterans Healthcare System of the Ozarks CAD standards. The VA shall provide available as built drawings, standard specifications, and standard details, construction requirements and any other currently available directives which will assist the A/E in production of the drawings and cost estimates. The quantity and detail of existing as-built plans is limited. The A/E shall verify all existing site conditions prior to beginning the design portion of this project. VA standard construction specifications, Master Format 2004, shall be utilized for preparation of project specifications. Standard specifications, design guides and design manuals can be obtained on the internet at: http://www.cfm.va.gov/til/. Standard specifications shall be edited to project specific conditions. DESIG N S UBMIT TALS: Drawings shall be prepared as E size 30x42 on standard Department of Veteran Affairs title block; completed drawings shall be furnished on electronic media (CD or DVD) in AutoCAD format. All dimensions shall be shown in English. Design Schedule: Days from NTP Completion Submittal Number of copies 60 days 30% Project narrative Site plan including proposed parking Concept drawings reflecting meetings with users and VAMC leadership Functional layout of all spaces including square footage of each room HVAC, plumbing and electrical schematics Preliminary cost estimate 2 120 days 65% Drawings, specifications and updated cost estimate. 2 150 days 95% Pre-final drawings and specifications 2 180 days 100% Final construction drawings, specifications and final cost estimate. 4 Performance period for the design is 180 days. Performance period of the construction project is expected to be 180 days. Minor Construction and Renovation (less than $10 million): Project must be designed and constructed to meet the Guiding Principles as applicable. To demonstrate compliance with the Guiding Principles: After construction is complete, the construction contractor must complete the checklists for LEED/Guiding Principles and Green Globes/Guiding Principles as applicable. Checklists are appended to this supplement. Guiding Principle references are taken from VA HANDBOOK 0056, Appendix A. (http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=640&FType=2) The checklist must be verified by a third-party assessor with professional sustainable building credentials (e.g. LEED-AP, Green Globes Professional, or equivalent). If the project does not use LEED or Green Globes assessors, the checklist must be verified and stamped by a Professional Engineer. The construction contractor shall submit qualifications for the third party assessor to the VA for approval. Elements of the checklist that are not applicable shall be determined by the third party assessor and verified by the VA project manager, and shall be annotated on the checklist with supplementary explanation attached in an addendum regarding the reason the element was omitted. The VA Project Manager shall sign the appropriate checklist to verify compliance with the Guiding Principles provide to Office of Asset Enterprise Management (OAEM) by December 1 of the calendar year in which VA received the third-party certification for annual reporting purposes. COMMISSIONING: THIRD PARTY COMMISSIONING Provide independent third party functional commissioning services for each minor construction project. Commissioning shall be performed per the requirements of Appendix A. All communications from the Commissioning Agent must be delivered simultaneously to the A/E team and the VA Project Manager and/or the VA Contracting Officer s Representative. Commissioning Agent Qualifications Firm and Individual Experience A. The firm and the designated Commissioning Authority shall have a minimum of five (5) years experience in providing Total Building Commissioning Services and shall be regularly employed as a Commissioning Provider. B. The Commissioning Authority is an objective, independent advocate for the VA. The Commissioning Authority shall have current engineering knowledge and extensive hands-on field experience regarding building systems; the physical principles of building systems performance; building systems start-ups, balancing, functional testing, and troubleshooting; operation and maintenance procedures; and the building design and construction process. C. The Commissioning firm and the designated Commissioning Authority shall have successful commissioning experience for projects that are similar to the project. The Firm and designated Commissioning Authority shall have been the principal commissioning authority on a least three (3) comparable projects that have been completed within the previous five (5) years. D. The Commissioning Authority shall have experience in the quality process. E. The Commissioning Authority shall be knowledgeable in building operation and maintenance, including training of operations and maintenance personnel. F. The Commissioning Authority shall have excellent verbal and written communications skills, be highly organized, and able to work with all levels of management, technical, and trades personnel and the capability to sustain loss of assigned personnel without compromising quality and timeliness of performance. H. The Commissioning Authority shall be an independent contractor hired by the A/E and not an employee of the Architect/Engineer, Design-Build Contractor, Prime Contractor or General Contractor on this project. Firm and Individual Certifications A. The proposed commissioning firm should be certified by at least one of the following agencies: 1. National Environmental Balancing Bureau (NEBB) 2. AABC Commissioning Group (AGC) 3. Building Commissioning Association (BCxA) b. The proposed Commissioning Agent should be certified by one of the following organizations to supervise execution of the commissioning process: 1. National Environmental Balancing Bureau (NEBB) 2. AABC Commissioning Group (AGC) 3. Building Commissioning Association (BCxA) B. The Fire Protection Commissioning Specialist should be a registered Fire Protection Engineer in at least one state. He/she should have a minimum of 5 years experience with design, installation, inspection, or testing of fire protection systems, and/or smoke control systems. C. The Building Envelope Commissioning Specialist should be a Registered Architect in at least one state. He/she should also have a minimum of five (5) years experience with design, installation, or inspection of building envelope components. D. The Controls Commissioning Specialist should have a minimum of 5 years experience in design, installation, programming, inspection, or testing of direct digital control systems for HVAC systems. E. Key members of the Commissioning Authority s commissioning team should have a bachelor s degree in Mechanical, Electrical, Architectural engineering. A Professional Engineer license in at least one jurisdiction is desired. Over 5 years field experience in building systems operations, maintenance, and troubleshooting, HVAC system installation, maintenance, and troubleshooting, HVAC Direct Digital Control system installation, programming, maintenance, and troubleshooting, electrical system installation, maintenance, and troubleshooting, experience may be deemed equivalent experience for the bachelor s degree. CONSTRUCTON COST ESTIMATE: The preliminary cost estimates shall reflect the expected construction cost for all work identified and detailed. "Magnitude" and "square foot" estimates will not be accepted. The A/E shall develop a detailed preliminary construction cost estimate. The cost estimate shall present labor, material, and equipment costs for work required by the major disciplines, i.e., Architectural, Structural, Mechanical, Plumbing, Sprinkler, Electrical, and Industrial Hygiene. The work grouped under each major discipline shall be placed into the appropriate VA master Construction Specification Division (CSI format). The detailed construction cost estimate shall consider contingencies at 7.5 percent, overhead at 10 percent, profit at 10 percent, and escalation attributable to inflation, and any other regional industry costs. The contingency amount is established for change orders or other additional work occurring during construction. The estimate must have sufficient detail and accuracy to reflect the anticipated bid cost upon completion of the Contract Working Drawings and Specifications. Cost estimate must include bid deduct(s) that total 20 percent of the construction estimate. MEETINGS: Post-award Meeting A post-award meeting will be held within ten calendar days after Contract Award. Design Review Meetings A design review meeting will be held after each design submittal. Meeting Minutes The A/E Contractor shall take minutes of all meetings held relative to this Contract with exception to the construction phase. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations and telephone numbers; be fully descriptive of issues, problems, and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The A/E Contractor shall provide, via e-mail transmission, complete copies of all minutes to CO and all attendees within 48 hours of the next meeting. All challenges to the minutes will be reflected in a revised version prepared by the A/E Contractor. Copies of updated minutes shall be distributed to the CO and all attendees within 24 hours after change notice. QUALITY CONTROL: The Contractor shall develop a quality plan. This plan shall be submitted as part of the Contractor s cost proposal. The plan should outline the following: The management and organization of this project. Intended key technical personnel, such as subcontractors, discipline managers, project manager, etc. Narrative describing product quality control. After the award of the Contract, the A/E Contractor shall follow minimum standards of quality as follows: There shall be a consistency of key personnel throughout the project. All deliverables shall be routed through, reviewed and approved by the A/E contractor project manager. All mistakes, omissions or errors discovered during the construction process shall be rectified by the A/E contractor. The A/E contractor shall provide the government with additional design drawings, cost estimates and statement of work to make field design corrections, should they become necessary. GENERAL INFORMATION: The A/E contractor shall submit all requests for information in writing to the COR and allow at least three working days for the COR to respond. The Contracting Officer must approve all work that is beyond the scope of this statement of work. END OF STATEMENT OF WORK Appendix A Commissioning Agent Scope of Work Commissioning shall be performed in accordance with the US Dept. of Veterans Affairs Whole Building Commissioning Process Manual. The pages that follow are a summary of the systems to be commissioned, the Commissioning Agent scope of work tasks and deliverables, and the Roles and Responsibilities of the Commissioning Team members. This is a compilation of the information included in the main body of the Whole Building Commissioning Process Manual. The compilation provides a summary of the commissioning tasks in a single location as a handy review guide. Please refer to the main body of the manual for more detailed descriptions of the tasks and deliverables. The Commissioning Agent Scope of Work during the Construction Period shall start with the work denoted as Construction Period Services in the table below. SYSTEMS TO BE COMMISSIONED The following systems shall be included in the Commissioning Scope of Work if the system is a design or construction feature included in the product delivery. Systems To Be Commissioned System Description Building Exterior Closure Foundations (excluding structural) Standard, special, slab-on-grade, vapor barriers, air barriers Basements Basement walls, crawl spaces, waterproofing, drainage Superstructure Floor construction, roof construction, sunshades, connections to adjacent structures Exterior Closure Exterior walls, exterior windows, exterior doors, louvers, grilles and sunscreens, Roofing Roof system (including parapet), roof openings (skylights, pipe chases, ducts, equipment curbs, etc.) Note: The emphasis on commissioning the above building envelope systems is on control of air flow, heat flow, noise, infrared, ultraviolet, rain penetration, moisture, durability, security, reliability, constructability, maintainability, and sustainability. Equipment Parking Control Equipment Barriers Conveying Equipment Electric Dumbwaiters Interface with other systems (Fire Alarm, etc) [ASTM testing and certification by others] Elevators Interface with other systems (fire alarm, etc) [ASTM testing and certification by others] Material Delivery Systems Interface with other systems (fire alarm, elevators, etc) Pneumatic Tube Systems Interface with other systems (fire alarm, etc) Fire Suppression Fire Pump Fire Pump, jockey pump, fire pump controller/ATS Fire Sprinkler Systems Wet pipe system, dry pipe system, pre-action system, special agent systems Plumbing Domestic Water Distribution Booster pumps, backflow preventers, water softeners, potable water storage tanks Domestic Hot Water Systems Water heaters**, heat exchangers, circulation pumps, point-of-use water heaters* Sewerage Pump Systems Sewage ejectors Wastewater Pump Systems Sump pumps Sanitary Waste Interceptors Grease interceptors, acid neutralizers General Service Air Systems Packaged compressor systems, air dryers, filtration HVAC Noise and Vibration Control Noise and vibration levels for critical equipment such as Air Handlers, Chillers, Cooling Towers, Boilers, Generators, etc. shall be commissioned as part of the system commissioning Direct Digital Control System** Operator Interface Computer, Operator Work Station (including graphics, point mapping, trends, alarms), Network Communications Modules and Wiring, Integration Panels. DDC Control panels shall be commissioned with the systems controlled by the panel Chilled Water System** Chillers (centrifugal, rotary screw, air-cooled), pumps (primary, secondary, variable primary), VFDs associated with chilled water system components, DDC Control Panels (including integration with Building Control System) Condenser Water System** Cooling Towers, Fluid Coolers, heat exchangers/economizers, pumps, VFDs associated with condenser water system components, DDC control panels. Steam/Heating Hot Water System** Boilers, boiler feed water system, economizers/heat recovery equipment, condensate recovery, water treatment, boiler fuel system, controls, interface with facility DDC system. HVAC Air Handling Systems** Air handling Units, packaged rooftop AHU, Outdoor Air conditioning units, humidifiers, DDC control panels HVAC Ventilation/Exhaust Systems General exhaust, toilet exhaust, laboratory exhaust, isolation exhaust, room pressurization control systems HVAC Energy Recovery Systems** Heat Wheels, Heat Recovery Loops, AHU Integrated Heat Recovery HVAC Terminal Unit Systems** VAV Terminal Units, CAV terminal units, fan coil units, fin-tube radiation, unit heaters Decentralized Unitary HVAC Systems* Split-system HVAC systems, controls, interface with facility DDC Unitary Heat Pump Systems** Water-source heat pumps, controls, interface with facility DDC Humidity Control Systems Humidifiers, de-humidifiers, controls, interface with facility DDC Hydronic Distribution Systems Pumps, DDC control panels, heat exchangers, Facility Fuel Systems Boiler fuel system, generator fuel system Geothermal Energy Direct Use Heating ** Geothermal well, ground heat exchanger, geothermal pumps, heat exchanger, valves, instrumentation Solar Energy Heating Systems ** Solar collectors, heat exchangers, storage tanks, solar-boosted domestic hot water heater, pumps, valves, instrumentation Facility Fuel Gas Systems Witness Natural gas piping pressure testing, natural gas compressors and storage, propane storage Smoke Evacuation System Atrium smoke evacuation, other smoke evacuation and smoke management systems, controls, interface with other systems (fire alarm), emergency operation. Electrical Medium-Voltage Electrical Distribution Systems Medium-Voltage Switchgear, Medium-Voltage Switches, Underground ductbank and distribution, Pad-Mount Transformers, Medium-Voltage Load Interrupter Switches, Grounding & Bonding Systems Witness 3rd party testing, review reports Electric Power Monitoring Systems Metering, sub-metering, power monitoring systems, PLC control systems Electrical System Protective Device Study Review reports, verify field settings consistent with Study Secondary Unit Substations Medium-voltage components, transformers, low-voltage distribution, verify breaker testing results (injection current, etc) Low-Voltage Distribution System Normal power distribution system, Life-safety power distribution system, critical power distribution system, equipment power distribution system, switchboards, distribution panels, panelboards, verify breaker testing results (injection current, etc) Emergency Power Generation Systems Generators, Generator paralleling switchgear, automatic transfer switches, PLC and other control systems Lighting & Lighting Control** Systems Emergency lighting, occupancy sensors, lighting control systems, architectural dimming systems, theatrical dimming systems, exterior lighting and controls Communications Grounding & Bonding System Witness 3rd party testing, review reports Structured Cabling System Witness 3rd party testing, review reports Public Address & Mass Notification Systems Witness 3rd party testing, review reports Intercom & Program Systems Witness 3rd party testing, review reports Nurse Call & Code Blue Systems Witness 3rd party testing, review reports Security Emergency Call Systems Witness 3rd party testing, review reports Duress Alarm Systems Witness 3rd party testing, review reports Electronic Safety and Security Grounding & Bonding Witness 3rd party testing, review reports Physical Access Control Systems Witness 3rd party testing, review reports Access Control Systems Witness 3rd party testing, review reports Security Access Detection Systems Witness 3rd party testing, review reports Video Surveillance System Witness 3rd party testing, review reports Electronic Personal Protection System Witness 3rd party testing, review reports Fire Detection and Alarm System 100% device acceptance testing, battery draw-down test, verify system monitoring, verify interface with other systems. Renewable Energy Sources Geothermal Energy Electrical Generation Systems ** Geothermal well, DC-AC Inverters, storage batteries, turbine generator modules, switchgear, combiner boxes, instrumentation, monitoring and control systems Solar Energy Electrical Power Generation Systems ** Solar collector modules, DC-AC inverter, storage batteries, combiners, Switchgear, instrumentation, monitoring and control systems Site Utilities Water Utilities City Water Service Entrance, Backflow Prevention, Pressure Control, Booster Pumps, Irrigation Systems Sanitary Sewerage Utilities City Sanitary Connection, Waste Treatment Systems Storm Drainage Utilities City Storm Water Connection, Site Storm Water Distribution Transportation Traffic Flow Around Hospital Confirm available options are implemented if facility impact is negative. Integrated Systems Tests Loss of Power Response Loss of power to building, loss of power to campus, restoration of power to building, restoration of power to campus. Fire Alarm Response Integrated System Response to Fire Alarm Condition and Return to Normal Table Notes ** Denotes systems that LEED requires to be commissioned to comply with the Fundamental Commissioning pre-requisite. SCOPE OF WORK The Commissioning Agent shall include all tasks and provide all deliverables to complete the scope of work outlined below: Commissioning Agent Task/Deliverables Description Pre-Design Phase Project Phase/ Cx Task Commissioning Task Description Commissioning Deliverables PRE-DESIGN PHASE Pre-Design Commissioning Kickoff Meeting Conduct Pre-Design Commissioning Kickoff Meeting with the VA and the Design Team. Establish or review Owner s Project Requirements (OPR), goals, objectives, and preliminary schedule. Establish commissioning goals and objectives. Establish the purpose and proposed process for commissioning the project. Establish the individual roles of each participating commissioning team member. Establish systems to be commissioned and preliminary acceptance criteria. Draft Commissioning Plan Meeting Minutes Preliminary Owner s Project Requirements Commissioning Agent Task/Deliverables Description Design Phase Project Phase/ Cx Task Commissioning Task Description Commissioning Deliverables 30% Submission Design Submission Review Complete a thorough commissioning review of the submittal documents and submitted criteria to establish the systems to be designed and installed in compliance with the Owner s Project Requirements (OPR). Review is conducted in conjunction with the AE Peer Review. Documents provided to the Commissioning Agent should include, Design Narrative and other submittal documents required by PG 18-15, as well as other pertinent documents. Design Phase Commissioning Issues Log Document Commissioning Agent review comments and AE resolutions Design Narrative Review and Reconcile the Project Design Narrative. Narrative should incorporate OPR requirements from VA Standards and other Project Documents. Design Narrative should describe designer s approach to the project requirements. Design Narrative can include both the Owner s Project Requirements (OPR) and the Basis of Design (BOD) information. Likewise separate documents can be developed and retained in the project record. Design Phase Commissioning Issues Log Document Commissioning Agent review comments and AE resolutions Commissioning Plan Develop the Project Design Phase Commissioning Plan that outlines process requirements, deliverables, roles, responsibilities, schedule and milestones. Provide a copy of the Commissioning Plan to the A/E. The A/E shall incorporate the Commissioning Plan into the Design Narrative as described in PG 18-15 Project Design Phase Commissioning Plan Duration Schedule for Commissioning Activities Based on the Project Design Phase Commissioning Plan, prepare a duration schedule for the design phase commissioning activities required by the commissioning plan. This duration schedule should include Design Phase Activities. The Duration Schedule should provide sufficient detail to comply with the AE Team CPM scheduling requirements as outlined in PG 18-15. Design Phase Commissioning Duration Schedule Incorporate into Commissioning Plan Design Review Meeting Attend and participate in 30% Design Review Meeting. Provide clarifications for identified Commissioning Issues as appropriate. Incorporate other comments or issues identified at Review Meeting that impact project commissioning into Commissioning Issues Log. Revised Design Phase Commissioning Issue Log. (Note that resolution of some issues may be deferred to later design stages.) 75% Design Review Design Submission Review Complete a thorough commissioning review of the 75% submittal documents and submitted criteria to establish the systems to be designed and installed in compliance with the OPR. Documents provided to the Commissioning Agent should include: 75% Updated Design Narrative, calculations, equipment schedules, system and control schematic diagrams and appropriate schematics and other submittal documents required by PG 18-15, as well as other pertinent documents. Design Phase Commissioning Issues Log Document Commissioning Agent review comments and AE resolutions. Design Narrative Review the updated Project Design Narrative. The Design Narrative should be updated to reflect the evolution of the project design and note all significant deviations from prior version for ease of review and reconciliation. Design Narrative should describe designer s approach to the project requirements. Design Phase Commissioning Issues Log Document Commissioning Agent review comments and AE resolutions. Design Phase Controls Meeting Meet with the Design Team and VAMC to develop HVAC and other system control strategies, sequences of operation, trending, and alarms. The Commissioning Agent acts as a advocate for the VAMC and the facilities operations staff to assist the Design Team in developing realistic operating strategies and sequences of operations that will enable the facilities operations staff to operate the building systems to sustain the operational, energy and other systems parameters throughout the project life cycle. Meeting Notes. Commissioning Plan Update the Project Design Phase Commissioning Plan, including any revisions to Commissioning Team Members, Schedules and other modifications required by the progress of the project. Prepare a Draft Construction Phase Commissioning Plan, including systems to be commissioned, an outline of construction phase roles and responsibilities, and an outline of required system documentation requirements. Provide a copy of the updated Design Phase Commissioning Plan to the A/E. The A/E shall incorporate the Commissioning Plan into the Design Narrative as described in PG 18-15 Updated Project Design Phase Commissioning Plan Draft Construction Phase Commissioning Plan Duration Schedule for Commissioning Activities Based on the Project Design Phase Commissioning Plan, prepare a duration schedule for the commissioning activities required by the commissioning plan. This duration schedule should include Design Phase Activities. The Duration Schedule should provide sufficient detail to comply with the AE Team CPM scheduling requirements as outlined in PG 18-15. Based on the Draft Construction Phase Commissioning Plan, prepare a preliminary duration schedule for Construction Phase Commissioning Activities. Incorporate the draft duration schedule into the Draft Construction Phase Commissioning Plan. Commissioning Duration Schedule Incorporate into Commissioning Plan Draft Construction Phase Commissioning Duration Schedule Incorporate into the Draft Construction Phase Commissioning Plan. Commissioning Specifications Provide Draft Commissioning Specifications Sections utilizing the VA Master Construction Specification. Specifications shall be submitted in accordance with the requirements of PG 18-15. Provide a Specification Coordination Matrix that outlines the commissioning-related language that needs to be included in the individual equipment and technical specifications. Draft Commissioning Specifications Specification Coordination Matrix for Commissioning Agent/A/E coordination. Design Review Meeting Attend and participate in 75% Design Review Meeting. Provide clarifications for identified Commissioning Issues as appropriate. Incorporate other comments or issues identified at Review Meeting that impact project commissioning into Commissioning Issues Log. Update the Commissioning Issues Log by recording resolutions to identified Commissioning Issues. Revised Design Phase Commissioning Issue Log. (Note that resolution of some issues may be deferred to later design stages.) 95% PHASE Design Submission Review Complete a thorough review of the 95% submittal documents and submitted criteria to establish the systems to be designed and installed in compliance with the OPR. Documents provided to the Commissioning Agent should include: 95% Updated Design Narrative, calculations, equipment schedules, system and control schematic diagrams, floor plans and appropriate schematics and other submittal documents required by PG 18-15, as well as other pertinent documents. Design Phase Commissioning Issues Log Document Commissioning Agent review comments and AE resolutions. Design Narrative Commissioning Agent to update, review and reconcile the Project Design Narrative. The Design Narrative should reflect the evolution of the project design and note all significant deviations from prior version for ease of review and reconciliation. Design Narrative should describe designer s response to the project requirements. Submit the updated Design Narrative to the AE team for review and comment. Incorporate review comments into the updated Design Narrative as necessary. Design Phase Commissioning Issues Log Document Commissioning Agent review comments and AE resolutions. Commissioning Plan Update the Project Design Phase Commissioning Plan, including any revisions to Commissioning Team Members, Schedules and other modifications required by the progress of the project. Update the Construction Phase Commissioning Plan, including systems to be commissioned, an outline of construction phase roles and responsibilities, and an outline of required system documentation requirements. Include the updated Commissioning Plan in the revised Design Narrative Updated Project Commissioning Plan Commissioning Specifications Provide Preliminary Commissioning Specifications Sections utilizing the VA Master Construction Specification. Specifications shall be submitted in accordance with the requirements of PG 18-15. Review individual equipment and technical sections to ensure commissioning-related language has been included as provided in the Commissioning Specification Coordination Matrix. Preliminary Commissioning Specifications Marked up equipment and technical specification sections showing any revisions to commissioning-related language. Specification Coordination Matrix for Commissioning Agent/A/E coordination. Duration Schedule for Commissioning Activities Based on the Project Design Phase Commissioning Plan, prepare an updated duration schedule for the design phase commissioning activities required by the commissioning plan. This duration schedule should include Design Phase Activities. The Duration Schedule should provide sufficient detail to comply with the AE Team CPM scheduling requirements as outlined in PG 18-15. Based on the Project Construction Phase Commissioning Plan and the 95% Phase design submission, update the draft Construction Phase Commissioning Duration Schedule. Incorporate the revised Construction Phase Duration Schedule into the Draft Commissioning Phase Commissioning Plan. Design Phase Commissioning Duration Schedule Incorporate into Design Phase Commissioning Plan Construction Phase Commissioning Duration Schedule Incorporate into Construction Phase Commissioning Plan Develop Preliminary Pre-Functional Checklists (PFC s) The Commissioning Agent shall prepare Preliminary Pre Functional Checklists (PFC) for type of system to be commissioned and distribute to all Cx Team members for review and comment. A completed PFC indicates the system and its related equipment is ready for Systems Functional Performance Testing. Preliminary Pre-Functional Checklists shall be included in the Construction Phase Commissioning Plan and the Commissioning Specifications. Preliminary Pre Functional Checklists (PFC s) Develop Preliminary Systems Functional Performance Test (FPT s) Procedures Based on the systems to be commissioned and the systems shown in the 95% submittal, the Commissioning Agent shall prepare Preliminary Systems Functional Performance Test Procedures (FPT s). Preliminary FPTs shall be included in the Construction Phase Commissioning Plan and the Commissioning Specifications. Preliminary Systems Functional Performance Test Procedures (FPT s) Design Phase Controls Meeting Meet with the Design Team and VAMC to update HVAC and other system control strategies, sequences of operation, trending, and alarms. The Commissioning Agent acts as an advocate for the VAMC and the facilities operations staff to assist the Design Team in developing realistic operating strategies and sequences of operations that will enable the facilities operations staff to operate the building systems to sustain the operational, energy and other systems parameters throughout the project life cycle. Meeting Notes Design Review Meeting Attend and participate in 95% Design Review Meeting. Provide clarifications for identified Commissioning Issues as appropriate. Incorporate other comments or issues identified at Review Meeting that impact project commissioning into Commissioning Issues Log. Update the Commissioning Issues Log by recording resolutions to identified Commissioning Issues. Revised Design Phase Commissioning Issue Log. Document Commissioning Agent review comments and AE resolutions. (Note that resolution of some issues may be deferred to later design stages.) FINAL DESIGN DOCUMENTS Design Final Design Submission Review Review Final Design Submission for resolution of Outstanding Commissioning Issues Design Phase Commissioning Issues Log. Document Commissioning Agent review comments and AE resolutions. (Retain for Design Phase Cx Report) Design Narrative Commissioning Agent to review Final Design Narrative to and ensure all modifications and/or deviations are included. The Design Narrative should be updated to reflect the evolution of the project design and note all significant deviations from prior version for ease of review and reconciliation. Design Narrative should describe designer s response to the project requirements. Where appropriate, provide documentation of approved deviations from design standards and reasoning for same. Revised Design Narrative Commissioning Plan Update & Submit Project Construction Phase Commissioning Plan Include the updated Commissioning Plan in the revised Design Narrative Project Construction Phase Commissioning Plan Duration Schedule for Commissioning Activities Based on the Project Construction Phase Commissioning Plan, prepare a duration schedule for the commissioning activities required by the commissioning plan. This duration schedule should include Construction Phase Activities. The Duration Schedule should provide sufficient detail to allow the Prime Contractor to incorporate commissioning activities into the Master Project Schedule. Construction Phase Commissioning Duration Schedule Incorporate into Commissioning Plan Commissioning Specification Provide updated Final Cx Specifications. Specifications shall be submitted in accordance with the requirements of PG 18-15. Updated Project Commissioning Specifications Design Phase Issue Log Resolution Record resolutions to Cx Issues on the Design Phase Commissioning Issues Log. Revised Design Phase Commissioning Issue Log Document Commissioning Agent review comments and AE resolutions. Design Phase Commissioning Report Prepare Final Design Phase Commissioning Report to document the Design Phase commissioning process and results Design Phase Commissioning Report Construction Period Services Commissioning Team Task/Deliverables Description Bid and Pre Construction Phase Project Phase/ Cx Task Commissioning Task Description Commissioning Deliverables Pre Bid Meeting Attend Pre Bid Meeting; provide overall description of Commissioning Process, provide clarifications for Commissioning Issues. Meeting Notes for PM/COR Clarifications for Addendum if required Pre-Construction Meeting Attend Pre Construction Meeting and be prepared to clarify the Commissioning Process for this project (e.g., discuss commissioning representative selection). None Commissioning Team Task/Deliverables Description Construction Phase Project Phase/ Cx Task Commissioning Task Description Commissioning Deliverables Commissioning Kick Off Meeting (Construction Phase) [The kickoff meeting should occur within 60 days of Notice to Proceed.] Conduct a Commissioning Kickoff Meeting with the Construction Team Establish the purpose and process for commissioning the project. Establish the individual roles of each participating commissioning team member. Review the Construction Phase Commissioning Plan and Commissioning Specifications. Review the Commissioning Documents Review the Project Schedule and discuss how commissioning activities will be incorporated into the master schedule. Review Draft PFC and FPT; identify pre-requisites for functional testing. ATTENDEES: Commissioning Agent, A/E Design Team Representatives, Contractor s Commissioning Representative, Subcontractor s Commissioning Representatives, VA COR. Meeting Minutes Revised Project Commissioning Plan (Include Names/Contact Information for selected Commissioning Team Members) Duration Schedule for Commissioning Activities Based on the Construction Phase Commissioning Plan, prepare a duration schedule for the commissioning activities required by the commissioning plan. This duration schedule should be incorporated into the contractor s project schedule to track all commissioning activities of the commissioning team. Commissioning Duration Schedule (Schedule shall be periodically updated to reflect changes in the project schedule and/or scope.) Submittal & Shop Drawing Review Review all pertinent project shop drawings necessary to support the Commissioning Process. Review of the shop drawings is for the purpose of developing appropriate Pre Functional Checklists and Systems Functional Performance Test Procedures. Submittals & Shop drawings shall be reviewed for commissionability, maintainability and for compliance to the Construction Documents. Note any issues identified in the Shop Drawing Review that might compromise the final commissioned system on the Commissioning Review Log and submit comment to the Design Team and the COR contemporaneously with the A/E review for resolution. Comments shall be submitted in accordance with the contractual submittal review time. Comments shall be provided to the Design Team no less than 7 days prior to the Submittal Review Due Date provided that the Cx Agent has no less than 7 days to review the submittals. ANY ISSUES IDENTIFIED IN THE SUBMITTAL REVIEW THAT MIGHT REQUIRE A CONTRACT CHANGE BUT IS NECESSARY TO MEET DESIGN INTENT SHOULD BE SPECIFICALLY REFERRED TO THE COR. Shop Drawing Cx Review List Shop Drawing Review Comments Construction Phase Commissioning Plan Based on the work completed in the items above, the Construction Phase Commissioning Plan for the project shall be periodically reviewed with the Commissioning Team and updated to reflect changes in project equipment, sequences of operations, scope or schedule and with project personnel. Revised Project Commissioning Plan Commissioning Construction Observations During the course of construction, the Commissioning Agent shall visit the site to observe the progress of construction with respect to the systems being commissioned. The focus of the observations will be to verify that systems being installed comply with the Construction Documents and can be successfully configured, operated and maintained. In addition, site observations visits will be scheduled to include Witnessing factory testing and/or contractor equipment/system start up activities; Verification of Completed Pre Functional Checklists Verification that the Contractor and his subcontractors are completing and documenting Pre-Test procedures required by the specifications. Clarification and technical support for understanding and resolving Commissioning Issues. Site Observation Reports Updated Commissioning Issues Log Commissioning Team Meetings The Commissioning Agent shall hold regular commissioning team meetings to review progress of the commissioning effort and reinforce individual responsibilities. The team will review schedule, construction sequence, and completed work (PFC, PFT and FPT s) and outstanding issues on the Commissioning Issues Log. Commissioning Team Meetings may be held at the jobsite or by teleconference depending upon the status of construction. While it is imperative that many of the Commissioning Team Meetings be held in person, during early construction phases, some meetings may be more cost effectively conducted remotely. Scheduling and location of meetings shall occur by consultation between the Commissioning Agent and the VA-COR. The Prime Contractor s scheduler should attend approximately every other Commissioning Team Meeting to review the master schedule and any changes that will affect commissioning activities. Commissioning Meeting Agenda and Minutes Updated Commissioning Issues Log Develop Final Pre-Functional Checklists (PFC s) The Commissioning Agent shall prepare Pre-Final Pre Functional Checklists (PFC) for the project and distribute to all Cx Team members for review and comment. The Commissioning Agent shall incorporate review comments and prepare Final PFCs. An executed PFC submitted by the Prime Contractor indicates the system and its related equipment is ready for Systems Functional Performance Testing. The requirements for Pre Functional Checklists shall be coordinated with the startup requirements specified for each commissioned system. The PFC s shall be constructed to leverage the specified contractor and vendor start activities to avoid unnecessary duplication. Pre Functional Checklists (PFC s) Final Systems Functional Performance Test (FPT s) Procedures Based on construction documents and approved submittals, the Commissioning Agent shall prepare Pre-Final Systems Functional Performance Test Procedures (FPT s) for systems to be commissioned. Completed Final FPT s will be distributed to all appropriate members of the Commissioning Team for review and comment. Final FPT s will be issued once comments are reviewed and incorporated into final documents as appropriate. Pre-Final and Final Systems Functional Performance Test Procedures (FPT s) Review Operations & Maintenance Manuals The Commissioning Agent shall review Operations and Maintenance Manuals submitted by contractors for general conformance with specifications and VA s requirements, including: If provided with the manuals, Review Preventive Maintenance Schedules provided as part of the O&M Manuals for completeness. Verify that data is provided in a manner consistent with VA process for managing Preventive Maintenance tasks. Review of O&M Manuals will include a review of system and component warranties to confirm conformance with contract requirements and adequate documentation of warranty contact information and VA obligations. Review of O&M Manuals shall be completed in accordance with the Submittal Review schedule requirements. Updated Commissioning Issues Log Review Contractor Equipment Startup Checklists, TAB Reports and PFC s The Commissioning Agent shall review all contractor prepared Equipment Startup Checklists, TAB Reports (including pencil daily test results) and PFC s to confirm that the systems are have been subject to appropriate Quality Control and Start Up procedures prior to initiation of Functional Performance Testing. Incomplete work, inadequate preparation and deficiencies will note noted and tracked on the Commissioning Issues Log. Commissioning Issues Log Commissioning Team Task/Deliverables Description Acceptance and Testing Phase Project Phase/ Cx Task Commissioning Task Description Commissioning Deliverables Systems Functional Performance Testing The Commissioning Agent shall oversee, facilitate, and document all FPT testing. Execution of FPT s shall be executed in accordance with the Functional Testing Procedures published by the Commissioning Agent. All systems tested in accordance with the FPT s shall be operated by the contractors in accordance with the approved FPT. Contractors shall retain responsibility for the installed systems during and after functional testing until substantial completion or final acceptance as determined by the VA. The Commissioning Agent, in collaboration with the control contractor shall include long term trends (greater than 7 days) of integrated system performance once all systems have been commissioned. The Commissioning Agent shall provide analysis of these trends to confirm that the installed systems are stable and reliable Executed Functional Performance Tests and support documentation. Long Term Trend Data and Analysis Prepare Systems Manuals The Commissioning Agent shall work with the design team, contractor and VA to develop Systems Manuals. Manuals will contain system design, operations and sequence information that describes the design intent, operational features and appropriate operational practices necessary to sustain the system operation in accordance with the Design Narrative and the VA s overall objectives forthe facility. Systems Manual will include sections for each major system included in the commissioning process. Project Systems Manual Training Plan Review The Commissioning Agent shall collaborate with the Prime Contractor and installing subcontractors to develop effective contractor and manufacturer training plans and agendas for general conformance with specifications and VA s requirements. Observe training for quality of training and for general conformance with the training plan and agenda. The CxA shall observe contractor and vendor training for critical systems. The Contractor shall provide and the CxA shall maintain all attendance records and associated agendas and presentations for all training sessions. Attendance records shall be written original sign in sheets for each training session. Compiled Training Plan Individual Training Agendas Training Attendance Sign In Sheets Systems Training The Commissioning Agent shall conduct training sessions to provide systems-level training for O&M personnel. Training will include: Review of system design, capacity, and equipment selection Review of system operating sequences Review of interconnection with other systems Review of Emergency operating procedures Review of the Project Systems Manual and its Use Student Evaluation forms The number, duration and scope of the Systems Training sessions shall be determined by the specific requirements of the project. The training provided by the CxA does not in any way relieve the Contractor from any specified training obligations. Systems Training Presentations (electronic) Final Commissioning Report The Commissioning Agent shall compile a comprehensive commissioning report documenting all commissioning activities, including but not limited to the following: Executive Summary Commissioning Scope of Work Test methods and results Outstanding commissioning issues Comprehensive Commissioning Issues Log, including resolved items and a description of their resolution, Commissioning plan, Field Observation Reports, Status reports and other field activity documentation, Submittal and O&M manual reviews Training record Completed Pre Functional Checklists Completed Functional Performance Test protocols and support documentation Other support documentation developed as part of the execution of the project Construction Phase Commissioning Process Final Commissioning Report Commissioning Team Task/Deliverables Description Warranty Phase Project Phase/ Cx Task Commissioning Task Description Commissioning Deliverables Deferred and/or Seasonal Testing The Commissioning Agent shall witness and document Systems Functional Performance Testing that was deferred to allow systems to be tested in appropriate seasonal conditions. Testing will be conducted in accordance with Systems Functional Performance Test Procedures. Testing support will be required from the installing contractors, EMCS Vendor and VA. Requirement for seasonal testing will be incorporated into the project specifications. As part of the Seasonal Testing Effort, the Commissioning Agent shall review systems operations with the onsite operations team and reinforce training and best operating practices of the operations team. Executed Functional Performance Test and Support Documents Commissioning Issues Log Warranty Period Site Visits The Commissioning Agent shall make quarterly visits to the project site to reinforce training, evaluate performance of the installed systems and provide technical support to the operating team to sustain commissioned performance of the systems. Warranty Site Visit Reports Post-Occupancy Inspection Return to the project approximately 10 months after substantial completion to review the building operation with the facility occupants and O&M staff, and to discuss outstanding issues related to commissioning. Provide suggestions for improvements to systems operation including, Measurement & Verification Issues, Re-Commissioning Tasks, and Improvements in Preventive Maintenance or Operational Strategies Assist facility staff in developing warranty issues, documents and requests for service to remedy outstanding problems. As part of the Post Occupancy Inspection, the Commissioning Agent shall analyze the energy consumption records from the project site (both utility and system generated reports) and provide the team with an analysis of actual system energy performance versus predicted performance. To the extent possible, deficiencies in performance shall be analyzed to provide an understanding of the systems, components or operating strategies that may be operating outside predicted parameters. Post Occupancy Field Visit Report Commissioning Issues Log Warranty Issues Report Systems Energy Review Report Final Commissioning Report Amendment Amend Final Commissioning Report to document the Warranty Phase commissioning activities. Final Report Amendment
 

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File Name: VA256-17-R-0923 VA256-17-R-0923.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3676261&FileName=VA256-17-R-0923-000.docx)

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Address: Veterans Healthcare System of the Ozarks;1100 N College Ave,;Fayetteville, AR

Zip Code: 72701
 

Record

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