DOCUMENT
65 -- BLOOD BANK SUPPLIES - Attachment
- Notice Date
- 7/20/2017
- Notice Type
- Attachment
- NAICS
- 339113
— Surgical Appliance and Supplies Manufacturing
- Contracting Office
- Department of Veterans Affairs;W.J.B. Dorn VA Medical Center;6439 Garners Ferry Road;Columbia SC 29209-1639
- ZIP Code
- 29209-1639
- Solicitation Number
- VA24717Q0790
- Response Due
- 7/31/2017
- Archive Date
- 9/29/2017
- Point of Contact
- JOSEPH LOCKE
- E-Mail Address
-
6-4000,
- Small Business Set-Aside
- N/A
- Description
- The Department of Veteran Affairs, Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209 has a requirement for Hemodialysis Supplies. The Government expects to award to a single contractor a contract which shall be Firm Fixed Price with a firm quantity and no option years. This requirement is being set-aside for Small Business participation only. NAICS code for this requirement is 339113 with a small business size of 250 employees. Only offers from those firms regularly established in the business of providing these types of medical supplies will be considered. Subcontracting will not be allowed. All responsible sources may submit a proposal, which shall be considered. Any and all questions regarding this solicitation must be in writing and must include telephone number, fax number and point of contact to Attn: Joseph Locke, Contracting Officer, joseph.locke@va.gov Please see solicitation for additional information regarding this requirement. Set-Aside: Service Disabled Veteran Owned Small Business (SDVOSB) Contracting Office Address: Department of Veterans Affairs, W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209-1639 Place of Performance: Department of Veterans Affairs, W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209-1639 Point of Contact: Joseph Locke Contracting Officer Joseph.locke@va.gov STATEMENT OF WORK WJBD VAMC - Pathology and Laboratory Medicine Service BLOOD BANK SUPPLIES A. General Information DESCRIPTION OF REQUIREMENT 1. SPECIFICATIONS The Department of Veterans Affairs Medical Center (VAMC), Columbia, South Carolina, hereinafter referred to as the VAMC, has a requirement for These reagents needed to properly test, type and supply blood and blood products throughout the hospital. They must be FDA approved for use. Our physicians rely on these test results in the diagnosis and treatment of our patients. They have come to expect and depend on the high level of service and quality results put out by this laboratory. Disruption of this service will be detrimental to the care of our patients. These Blood Bank Cells are for quality control and running of patient samples in the blood bank department that mimic human blood to be able to perform ABO identification and/or Antibody Identification for use with VAMC owned two Ortho Clinical Diagnostics Micro Typing Systems ID-MTS Workstations and 2 rental VISION automated instruments. The VISION automated instruments and manual ID-MTS Workstation use gel technology and all products provided must be certified compatible for use with the VA owned MTS equipment and rental automated VISIONs. Products listed in this contract are manufactured by Ortho Clinical Diagnostics. These products have been previously tested and used by the VA Laboratory Blood Bank and have been found to be 100% acceptable for the past 12 years (since 2005). Products required include: 0.8% AFFIRMAGEN (A1, B) 0.8% SURGISCREEN A2 CELLS 3% RESOLVE PANEL A,AB ID,SOLN,3ML,0.8% RESOLVE PANEL B,AB ID,SOLN,3ML,0.8% ALBAQ-CHECK (VISIONs AUTOMATED QC) 2. CONTRACT TYPE AND TERM The VA intends to award a firm-fixed price indefinite delivery indefinite quantity commercial supply contract for the Antibody Identification Reagents listed in the Schedule of Items, limited to the WJBD VA Medical center located in Columbia, SC, at 6439 Garners Ferry Rd, Columbia, SC, 29209.. The contract effective date shall begin on October 1, 2017 and shall be for a base period of one year with four (4) 12-month options to renew. Base Year 10-1-17 9-30-18 Option Year One 10-1-18 9-30-19 Option Year Two 10-1-19 9-30-20 Option Year Three 10-1-20 9-30-21 Option Year Four 10-1-21 9-30-22 The Contractor shall be notified by written notice, within 60 days of the contract anniversary date, of the VAMC s intent to renew. If the option periods are exercised by the VA, the contract will expire on September 30, 2022. The C&A requirements do not apply, therefore a Security Accreditation Package is not required. 3 PRODUCT QUALITY AND QUALITY CONTROL All products offered to the VAMC must be of the same consistent high quality as would be offered to the general commercial public in the United States. (a) All products are purchased subject to acceptance by the VAMC Laboratory Service. Products that fail to meet quality control criteria of the VA Laboratory Service will not be accepted. Products will be rejected and discarded or returned at Contractor s expense if found unsatisfactory by VAMC Laboratory Quality Control when they are received, or later if deterioration of the product occurs before the expiration date. The VAMC will not be financially liable for unacceptable materials. (b) All products must be tested for quality control by the manufacturer, and only those products that pass quality control will be sent to the VAMC. The contractor will demonstrate documentation of quality control performance of any item upon request of the VAMC. (c) Substitution of product may not be made without the approval of the VAMC Laboratory Service and the Contracting Officer or his/her designee. (d) All defective or inferior products must be replaced within 48 hours at no cost to the VA Medical Center. (e) The VA Laboratory is not required to return unacceptable products, but may do so in the rare case where a limited number of items may be returned to solve a quality control problem. (f) It is the vendor s responsibility to provide this medical center with recall notice on any product that has been delivered to this facility that may be defective. Notification shall be made to the Contracting Officer via the most expedient method. 4. CUSTOMER SERVICE A company representative shall visit the V.A. Laboratory no less than once per quarter to review account, provide product information, and answer questions or to handle any problems that may arise, however, monthly visits are preferred. 5. ONE LOT PER DELIVERY The term lot as applies to this contract, is defined as being dispensed from a common reservoir. Reagent/media product must be shipped all in one delivery, and only one lot number per line item per delivery. Multiple deliveries per line item per delivery will not be accepted. The V.A. Laboratory reserves the right to return all products delivered in multiple lot numbers. 6. ROTATION OF STOCK To assure rotation of stock at the distributor, each lot of a product received must have an expiration date the same or later than previously received. ONLY ONE LOT of any item may be shipped per delivery, unless part is the old lot previously received and part is the New lot which will be shipped for the next delivery. ***3 different lots per delivery are never acceptable.*** 7. SHELF LIFE All products must be received in the Laboratory with at least 1 month expiration date. The manufacturer/distributor will provide and update when necessary a shelf life list (time from production to outdate) for each product purchased. 8. CERTIFICATES OF PERFORMANCE Company shall provide certificates of performance for each lot shipped stating compliance with your company s standards, FDA potency requirements, and CLSI standards where they exist. 9. PRODUCT SUBSTITUTION No product substitutions will be accepted without the prior approval of the VA Medical Center Laboratory Service and Contracting Officer. 10. UNINTERRUPTED SOURCE OF SUPPLY By submission of a quotation and acceptance of the contract, the offeror guarantees to provide an uninterrupted source of supply of the established item(s) from which to satisfy the Government's requirement for the performance period of the contract. If however, the contractor anticipates terminating production of an established item(s) and contemplates replacement with alternative item(s), the VA reserves the right to evaluate the potential replacement item(s). There is no guarantee that VA will evaluate any replacement item(s) favorably. If the VA determines the replacement item(s) is unacceptable, that item may be removed from the contract. 11. PLACEMENT OF ORDERS/ORDERING PROCEDURES The Contractor shall provide supplies under this contract only as directed in delivery orders. In accordance with FAR 16.505, each delivery order will include: (i) Date of order (ii) Contract number and order number (iii) Contract item number and description, quantity, and unit price or estimated cost or fee (iv) Delivery or performance date (v) Place of delivery or performance (including consignee) (vi) Packaging, packing, and shipping instructions, if any (vii) Accounting and appropriation data (viii) Method of payment and payment office, if not specified in the contract (ix) Any other pertinent information. Delivery orders for the products will be issued on an as needed basis for a bulk quantity of items. Deliveries for all of the line items will be on a standing order basis. However, supplies for each Delivery Order may be requested either verbally or in writing with the contractor on an on-demand, as needed basis to meet their scheduling needs, up to the bulk delivery order total. Oral or telecommunication requests will be issued only by the Contracting Officer or an authorized Ordering Official located at the VAMC located at 6439 Garners Ferry Rd, Columbia, SC, 29209. (b) The Contracting Officer may issue Delivery Orders under this contract obligating funds for the procurement of specific quantities of reagents prior to the Government needing delivery of said ordered quantities. Delivery Orders may be issued authorizing an Ordering Officer to place orders against the delivery order and schedule specific delivery dates and quantities up to, but not exceeding the total quantity authorized by the Contracting Officer. The following individuals are authorized as Ordering Officers under this contract: Claudia V. Walker, BS, MT (ASCP). Supervisory Medical Technologist Blood Bank, Coagulation and Tissue Bank. Ph: 803-776-4000 ext. 7371 Nola Privett Huffman, BS, MT (ASCP). Lead Medical Technologist Blood Bank, Coagulation and Tissue Bank. Ph: 803-776-4000 ext. 4123 The contractor will be required to inform the VAMC blood bank ordering officers or contracting officer when the delivery order reaches 80% of the total bulk quantities. Delivery orders to the contractor shall be placed as follows: 12. DELIVERY All supplies shall be delivered FOB Destination to the WJBD VA Medical center located in Columbia, SC, at 6439 Garners Ferry Rd, Columbia, SC, 29209. A Standing Delivery Order will be with the requirement for delivery of product every 28 days for the following items: 0.8% AFFIRMAGEN (A1, B) 0.8% SURGISCREEN A2 CELLS 3% RESOLVE PANEL A,AB ID,SOLN,3ML,0.8% RESOLVE PANEL B,AB ID,SOLN,3ML,0.8% ALBAQ-CHECK (VISIONs AUTOMATED QC) Products shall arrive at the VAMC on/or about every 28 days starting October 1st (or about) each year of the contract. The VAMC Laboratory may require additional product between scheduled delivery dates and may order products on an on demand/as needed basis. In such cases, delivery will be made within five (5) calendar days after receipt of an order. Deliveries shall be made to: WJBD VA Medical center, Bldg. 100 Warehouse 6439 Garners Ferry Rd Columbia, SC, 29209. Delivery Times: Between 8:00 a.m. and 3:30 p.m.(Monday-Friday except Federal Holidays) All deliveries shall be accompanied by a delivery ticket or sales slip which shall contain: vendor s name, order number, date of order, date of delivery, itemized list of products furnished including product description and quantity shipped. 13. CHANGES/MODIFICATIONS Changes in the terms and conditions of this contract may be made only by written agreement of the parties. Any and all modifications for changes in: the prices, terms or conditions of this contract, will be prepared for signature by the VA Contracting Officer. 14. RECALLED AND DEFECTIVE PRODUCTS The Contractor will immediately notify the Contracting Officer of any recalls of product or other important product safety issues. As appropriate, the Contractor will replace and/or reimburse recalled/defective products at no cost to the Government. The Contractor may be liable for costs of processing recalls, i.e. administrative and clinical services to replace recalled/defective products. 15. MSDS, HAZARDOUS MATERIALS and WASTE ANALYSIS The offeror is required to provide a list identifying any "hazardous materials" defined as hazardous under the latest version of Federal Standard No. 313 that may be provided as a part of this contract. Material Safety Data Sheets (MSDS) shall be submitted for all products. Contractor will provide a complete chemical analysis of waste, to include mercury Naazides, carcinogens, reproductive toxins, acute toxins and all other waste that may be considered ignitable, corrosive, reactive or toxic. Contractor will also be required to provide additional subsequent waste analysis studies in the case of any new test or new test formation introductions. Documentation of all analysis will be provided to the VA Contracting Officer for review by the VISN-23 Green Environmental Management Systems (GEMS) Coordinator prior to contract award or introduction of new product after award. 16. INVOICE/PAYMENT The requirements of a proper invoice are as specified in clause 52.212.4. The vendor must reference the order number under which the supplies were ordered on each invoice. Payment to the Contractor will be made by: Billing Address: Tungsten network (formerly OB/O). www.tungsten-network.com/us VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. Promo Code: VAPC17Y18 Buy Code: AAA544240062 Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov. To improve the timeliness of payments and lower overall administrative costs, the VA strongly encourages contractors to submit invoices using its electronic invoicing system. B.3 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 STANDING ORDER: O.8% AFFIRMAGEN (A1, B) 10 BOXES EVERY 28 DAYS FOR A TOTAL OF 130 ******** ****DO NOT SHIP OUT THIS ORDER IN ITS' ENTIRITY. SHIPMENT WILL BE DONE ON AN INCREMENT BASIS***********ESTIMA LOCAL STOCK NUMBER: 719201 130.00 BX __________________ __________________ 0002 REAGENT,REC-CELL,SURGISCREEN,0.8%,10ML (1,2,3,) 9 BOXES EVERY 28 DAYS FOR A TOTAL OF 117******************ESTIMATED PRICING ****************ESTIMATED QUANTITIES*****************IFCAP #30908 LOCAL STOCK NUMBER: 6902316 117.00 EA __________________ __________________ 0003 A2 CELLS 3% 1 BOTTLE EVERY 28 DAYS FOR A TOTAL OF 13 ****************************ESTIMATED PRICING ***********************ESTIMATED QUANTITIES *****************IFCAP #30927 LOCAL STOCK NUMBER: 719310 13.00 BT __________________ __________________ 0004 KIT,MANUAL BLOOD BANK,RESOLVE PANEL A,AB ID,SOLN,3ML,0.8% 1 BOXES EVERY 28 DAYS FOR A TOTAL OF 13 BOXES******************ESTIMATED PRICING ****************ESTIMATED QUANTITIES*****************IFCAP #3 LOCAL STOCK NUMBER: 6902317 13.00 EA __________________ __________________ 0005 REAGENT,BLOOD BANK,AB ID,RESOLVE PANEL B,0.8%,3ML 1 BOXES EVERY 28 DAYS FOR A TOTAL OF 13 BOXES******************ESTIMATED PRICING *********************ESTIMATED QUANTITIES ******************IFCAP#309 LOCAL STOCK NUMBER: 6902318 13.00 EA __________________ __________________ 0006 ALBAQ-CHECK (PROVUE AUTOMATED QC) 6 BOXES EVERY 28 DAYS FOR A TOTAL OF 78 BOXES.************ESTIMATED PRICING*************ESTIMATED QUANTITIES**************************IFCAP #30912 LOCAL STOCK NUMBER: Z498 78.00 EA __________________ __________________ 0101 STANDING ORDER: O.8% AFFIRMAGEN (A1, B) 10 BOXES EVERY 28 DAYS FOR A TOTAL OF 130 ******** ****DO NOT SHIP OUT THIS ORDER IN ITS' ENTIRITY. SHIPMENT WILL BE DONE ON AN INCREMENT BASIS***********ESTIMA LOCAL STOCK NUMBER: 719201 130.00 BX __________________ __________________ 0102 STANDING ORDER: O.8% AFFIRMAGEN (A1, B) 10 BOXES EVERY 28 DAYS FOR A TOTAL OF 130 ******** ****DO NOT SHIP OUT THIS ORDER IN ITS' ENTIRITY. SHIPMENT WILL BE DONE ON AN INCREMENT BASIS***********ESTIMA LOCAL STOCK NUMBER: 719201 130.00 BX __________________ __________________ 0103 STANDING ORDER: O.8% AFFIRMAGEN (A1, B) 10 BOXES EVERY 28 DAYS FOR A TOTAL OF 130 ******** ****DO NOT SHIP OUT THIS ORDER IN ITS' ENTIRITY. SHIPMENT WILL BE DONE ON AN INCREMENT BASIS***********ESTIMA LOCAL STOCK NUMBER: 719201 130.00 BX __________________ __________________ 0104 STANDING ORDER: O.8% AFFIRMAGEN (A1, B) 10 BOXES EVERY 28 DAYS FOR A TOTAL OF 130 ******** ****DO NOT SHIP OUT THIS ORDER IN ITS' ENTIRITY. SHIPMENT WILL BE DONE ON AN INCREMENT BASIS***********ESTIMA LOCAL STOCK NUMBER: 719201 130.00 BX __________________ __________________ 0201 REAGENT,REC-CELL,SURGISCREEN,0.8%,10ML (1,2,3,) 9 BOXES EVERY 28 DAYS FOR A TOTAL OF 117******************ESTIMATED PRICING ****************ESTIMATED QUANTITIES*****************IFCAP #30908 LOCAL STOCK NUMBER: 6902316 117.00 EA __________________ __________________ 0202 REAGENT,REC-CELL,SURGISCREEN,0.8%,10ML (1,2,3,) 9 BOXES EVERY 28 DAYS FOR A TOTAL OF 117******************ESTIMATED PRICING ****************ESTIMATED QUANTITIES*****************IFCAP #30908 LOCAL STOCK NUMBER: 6902316 117.00 EA __________________ __________________ 0203 REAGENT,REC-CELL,SURGISCREEN,0.8%,10ML (1,2,3,) 9 BOXES EVERY 28 DAYS FOR A TOTAL OF 117******************ESTIMATED PRICING ****************ESTIMATED QUANTITIES*****************IFCAP #30908 LOCAL STOCK NUMBER: 6902316 117.00 EA __________________ __________________ 0204 REAGENT,REC-CELL,SURGISCREEN,0.8%,10ML (1,2,3,) 9 BOXES EVERY 28 DAYS FOR A TOTAL OF 117******************ESTIMATED PRICING ****************ESTIMATED QUANTITIES*****************IFCAP #30908 LOCAL STOCK NUMBER: 6902316 117.00 EA __________________ __________________ 0301 A2 CELLS 3% 1 BOTTLE EVERY 28 DAYS FOR A TOTAL OF 13 ****************************ESTIMATED PRICING ***********************ESTIMATED QUANTITIES *****************IFCAP #30927 LOCAL STOCK NUMBER: 719310 13.00 BT __________________ __________________ 0302 A2 CELLS 3% 1 BOTTLE EVERY 28 DAYS FOR A TOTAL OF 13 ****************************ESTIMATED PRICING ***********************ESTIMATED QUANTITIES *****************IFCAP #30927 LOCAL STOCK NUMBER: 719310 13.00 BT __________________ __________________ 0303 A2 CELLS 3% 1 BOTTLE EVERY 28 DAYS FOR A TOTAL OF 13 ****************************ESTIMATED PRICING ***********************ESTIMATED QUANTITIES *****************IFCAP #30927 LOCAL STOCK NUMBER: 719310 13.00 BT __________________ __________________ 0304 A2 CELLS 3% 1 BOTTLE EVERY 28 DAYS FOR A TOTAL OF 13 ****************************ESTIMATED PRICING ***********************ESTIMATED QUANTITIES *****************IFCAP #30927 LOCAL STOCK NUMBER: 719310 13.00 BT __________________ __________________ 0401 KIT,MANUAL BLOOD BANK,RESOLVE PANEL A,AB ID,SOLN,3ML,0.8% 1 BOXES EVERY 28 DAYS FOR A TOTAL OF 13 BOXES******************ESTIMATED PRICING ****************ESTIMATED QUANTITIES*****************IFCAP #3 LOCAL STOCK NUMBER: 6902317 13.00 EA __________________ __________________ 0402 KIT,MANUAL BLOOD BANK,RESOLVE PANEL A,AB ID,SOLN,3ML,0.8% 1 BOXES EVERY 28 DAYS FOR A TOTAL OF 13 BOXES******************ESTIMATED PRICING ****************ESTIMATED QUANTITIES*****************IFCAP #3 LOCAL STOCK NUMBER: 6902317 13.00 EA __________________ __________________ 0403 KIT,MANUAL BLOOD BANK,RESOLVE PANEL A,AB ID,SOLN,3ML,0.8% 1 BOXES EVERY 28 DAYS FOR A TOTAL OF 13 BOXES******************ESTIMATED PRICING ****************ESTIMATED QUANTITIES*****************IFCAP #3 LOCAL STOCK NUMBER: 6902317 13.00 EA __________________ __________________ 0404 KIT,MANUAL BLOOD BANK,RESOLVE PANEL A,AB ID,SOLN,3ML,0.8% 1 BOXES EVERY 28 DAYS FOR A TOTAL OF 13 BOXES******************ESTIMATED PRICING ****************ESTIMATED QUANTITIES*****************IFCAP #3 LOCAL STOCK NUMBER: 6902317 13.00 EA __________________ __________________ 0501 REAGENT,BLOOD BANK,AB ID,RESOLVE PANEL B,0.8%,3ML 1 BOXES EVERY 28 DAYS FOR A TOTAL OF 13 BOXES******************ESTIMATED PRICING *********************ESTIMATED QUANTITIES ******************IFCAP#309 LOCAL STOCK NUMBER: 6902318 13.00 EA __________________ __________________ 0502 REAGENT,BLOOD BANK,AB ID,RESOLVE PANEL B,0.8%,3ML 1 BOXES EVERY 28 DAYS FOR A TOTAL OF 13 BOXES******************ESTIMATED PRICING *********************ESTIMATED QUANTITIES ******************IFCAP#309 LOCAL STOCK NUMBER: 6902318 13.00 EA __________________ __________________ 0503 REAGENT,BLOOD BANK,AB ID,RESOLVE PANEL B,0.8%,3ML 1 BOXES EVERY 28 DAYS FOR A TOTAL OF 13 BOXES******************ESTIMATED PRICING *********************ESTIMATED QUANTITIES ******************IFCAP#309 LOCAL STOCK NUMBER: 6902318 13.00 EA __________________ __________________ 0504 REAGENT,BLOOD BANK,AB ID,RESOLVE PANEL B,0.8%,3ML 1 BOXES EVERY 28 DAYS FOR A TOTAL OF 13 BOXES******************ESTIMATED PRICING *********************ESTIMATED QUANTITIES ******************IFCAP#309 LOCAL STOCK NUMBER: 6902318 13.00 EA __________________ __________________ 0601 ALBAQ-CHECK (PROVUE AUTOMATED QC) 6 BOXES EVERY 28 DAYS FOR A TOTAL OF 78 BOXES.************ESTIMATED PRICING*************ESTIMATED QUANTITIES**************************IFCAP #30912 LOCAL STOCK NUMBER: Z498 78.00 EA __________________ __________________ 0602 ALBAQ-CHECK (PROVUE AUTOMATED QC) 6 BOXES EVERY 28 DAYS FOR A TOTAL OF 78 BOXES.************ESTIMATED PRICING*************ESTIMATED QUANTITIES**************************IFCAP #30912 LOCAL STOCK NUMBER: Z498 78.00 EA __________________ __________________ 0603 ALBAQ-CHECK (PROVUE AUTOMATED QC) 6 BOXES EVERY 28 DAYS FOR A TOTAL OF 78 BOXES.************ESTIMATED PRICING*************ESTIMATED QUANTITIES**************************IFCAP #30912 LOCAL STOCK NUMBER: Z498 78.00 EA __________________ __________________ 0604 ALBAQ-CHECK (PROVUE AUTOMATED QC) 6 BOXES EVERY 28 DAYS FOR A TOTAL OF 78 BOXES.************ESTIMATED PRICING*************ESTIMATED QUANTITIES**************************IFCAP #30912 LOCAL STOCK NUMBER: Z498 78.00 EA __________________ __________________ GRAND TOTAL __________________
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