FBODaily.com | FedBizOpps: FILE | R | EAP Services Des Moines - Attachment

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 03, 2017 FBO #5732
DOCUMENT

R -- EAP Services Des Moines - Attachment

Notice Date: 8/1/2017
Notice Type: Attachment
NAICS: 624190 — Other Individual and Family Services
Contracting Office: Department of Veterans Affairs;Veterans Benefits Administration;Office of Acquisition;1800 G. Street N.W.;Washington DC 20006
ZIP Code: 20006
Solicitation Number: VA101V17Q0369
Response Due: 8/15/2017
Archive Date: 11/13/2017
Point of Contact: Rebecca S. Quilhot
E-Mail Address: rebecca.quilhot@va.gov
(rebecca.quilhot@va.gov)
Small Business Set-Aside: Service-Disabled Veteran-Owned Small Business
Description: COMBINED SYNOPSIS SOLICITATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. VA101V-17-Q-0369 The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-95 This solicitation is set-aside exclusively for Service-Disabled Veteran-Owned Small Business concerns. To be considered for award prospective offerors must be a verified SDVOB concern in the VA Center for Verification and Evaluation (CVE) Veteran Information Pages (VIP) pages at the date and time set for receipt of offers. An Offeror who is not a verified SDVOB concern at the date and time set for receipt of offers will have their offer rejected as non-responsive, and will not be considered for award. The applicable NAIC Code for this solicitation is 624190, Other Individual and Family Services, Business Size Standards $11 Million. The Contractor shall provide Employee Assistance Program (EAP) services and Employee Assessment in accordance with the attached Statement of Work (SOW). ITEM NO. DESCRIPTION QTY UNIT UNIT PRICE AMOUNT 0001 1001 2001 3001 4001 The contractor shall provide all supplies, services, facilities, transportation, and supervision to provide Employee Assistance Program (EAP) services to the employees and their families as stated in accordance with the Statement of Work (SOW) as identified below. Contract Period: Base POP Begin Date: 10-01-2017 POP End Date: 09-30-2018 The contractor shall provide all supplies, services, facilities, transportation, and supervision to provide Employee Assistance Program (EAP) services to the employees and their families as stated in accordance with the Statement of Work (SOW) as identified below. Contract Period: Option Year 1 POP Begin Date: 10-01-2018 POP End Date: 09-30-2019 The contractor shall provide all supplies, services, facilities, transportation, and supervision to provide Employee Assistance Program (EAP) services to the employees and their families as stated in accordance with the Statement of Work (SOW) as identified below Contract Period: Option Year 2 POP Begin Date: 10-01-2019 POP End Date: 09-30-2020 The contractor shall provide all supplies, services, facilities, transportation, and supervision to provide Employee Assistance Program (EAP) services to the employees and their families as stated in accordance with the Statement of Work (SOW) as identified below Contract Period: Option Year 3 POP Begin Date: 10-01-2020 POP End Date: 09-30-2021 The contractor shall provide all supplies, services, facilities, transportation, and supervision to provide Employee Assistance Program (EAP) services to the employees and their families as stated in accordance with the Statement of Work (SOW) as identified below Contract Period: Option Year 4 POP Begin Date: 10-01-2021 POP End Date: 09-30-2022 142 142 142 142 142 MO MO MO MO MO $___________ $___________ $___________ $___________ $___________ $___________ $___________ $___________ $___________ $___________ Description of Requirement PERFORMANCE WORK STATEMENT EMPLOYEE ASSISTANCE PROGRAM (EAP) SERVICES FOR DES MOINES VA REGIONAL OFFICE 210 WALNUT STREET, DES MOINES, IA 50309 BACKGROUND The Department of Veterans Affairs Des Moines VA Regional Office has a requirement to provide Employee Assistance Program (EAP) services to employees and their immediate families. Immediate family includes spouse, children, including adopted children and employee s parents. Requirement is for a Base Year and 4 One-Year Option Periods. 1. EMPLOYEE ASSISTANCE PROGRAM (EAP) POLICY. The program is available to all employees and their immediate families, since problems at home may affect work. Immediate family includes spouse, children, including adopted children and employee s parents. All records and discussions of personal problems will be confidential and will not jeopardize an employee s job security, promotional opportunities or reputation. These records will be kept by the designated counseling resource; furthermore, an individual s specific records will not be reported to the regional office. Verification of usage will be accomplished through VA auditors or auditors suggested by contractor or independent auditors selected by the VA, ensuring confidentiality is maintained for the user. Supervisors may use the program to obtain guidance when personal problems of subordinate staff cause unsatisfactory job performance and/or to refer employees to the program. It is the policy of the regional office to intervene only when problems affect job performance or reflect discredit to the regional office. Employees in treatment or rehabilitation will be eligible for sick leave on the same basis as is granted for other health problems; if sick leave is not available, annual leave or leave without pay will be considered. 2. PROGRAM REQUIREMENTS The EAP Contractor is expected to provide, at a minimum, the following: Employee Assistance Program (EAP) Services: Contractor is required to provide Telephonic EAP Services on a 24 hour, 7 Days a week basis (i.e. 24/7) and in-person counseling up to 6 sessions per issue. Service price will be based upon Employee Population which is 142. Diagnostic Services: Problem assessment and initial counseling directed toward identifying and assessing the complexity of personal problems which may affect job performance; Referral Services: Motivational counseling and referral to competent care and follow-up directed toward appropriate community resources for employees and dependents whose problems warrant specialize and/or longer-term counseling. The Services performed under said referrals are not paid for under this Contract. Contractor to work with Counselee in setting up a referral that is to be paid for by the Counselee and/or by their Federal Employees Health Benefits (FEHB). Work-Related Issues: Issues covering job dissatisfaction and/or work-related problems will be referred to the VA s EAP Coordinator(s). Program Availability: A toll free telephone number will be available for both our local office as well for out-based employees located in Davenport, Cedar Rapids and Sioux City, Iowa. Contractor will have referral capability in the out-based areas. Emergency (crisis capability with psychiatric/psychological backup) and after-hours EAP calls must be responded to by a professional staff member on a 24-hour daily basis. Contractor to forward medical emergency calls to 911 when applicable. Additional Services: Contractor will provide the VA brochures, wallet cards, posters and other materials to promote and maintain employee awareness, to familiarize employees and supervisors with services available through the EAP, and to enhance employee and supervisory understanding of how personal problems can affect job performance. Cost is included in the EAP price per employee rate. Contractor will provide Annual Supervisory training to the VA to promote the EAP program and detail the various avenues in which Supervisors can utilize the EAP Program. Training will be approximately 2 hours at the Des Moines Regional Office (210 Walnut Street, Des Moines, IA 50309). Contractor will provide the VA, quarterly update statistical reports and cumulative utilization data summarizing diagnostic and referral activity. No identifying data on individual employees or their dependents will be provided the VA unless the employee would provide in writing in advance, an approved release for such information. 3. ADMINISTRATIVE CAPABILITY: Contractor must have ability to administer/manage program staff, respond to and maintain compliance with applicable regulations, rules and policies; provide efficient and effective liaison with VA s EAP Coordinator, and assess established health insurer s programs or services of other social service agencies for referral potential. 4. PROGRAM CAPABILITY: Contractor to provide the necessary intake staff and other resources to conduct a successful EAP. EAP Counselors should have appropriate EAP credentials. Either the Certified Employee Assistance Professional (CEAP) credential or a similar Master Level credential/training. 5. CONFIDENTIALITY OF RECORDS AND REFERRALS: Contractor will ensure that no VA employee will be assigned for diagnosis, referral or counseling to a VA affiliated person unless specifically requested by the employee. Contractor agrees to comply with requirements relating to the confidential nature of patient s records in accordance with 42 USC Section 290dd-2. The VA agrees to provide Contractor with a copy of these requirements upon request. Contractor shall maintain counseling records which comply with the Privacy Act, and which are accurate and complete. Contractor shall ensure the physical security and prevention of disclosure of the records, reports or other private information regarding veterans. This information even with the veteran s informal written consent cannot be used without the VA s approval. These records must be maintained on the business premises in a secured locked file. 6. LEGAL RESPONSIBILITY. All services are to be provided by the contractor to employees without regard to race, color, creed or national origin. The Contractor is considered an agent of the Department of Veterans Affairs when providing services to employees and as such is bound by the same rules governing confidentiality of the Department of Veterans Affairs. Fees paid by the Department of Veterans Affairs shall not be greater than fees paid to the contractor by any other referral source for the same service. Fees cannot be paid for the services not authorized. The contractor agrees to save and hold harmless the Department of Veterans Affairs and its employees from any and all claims and liabilities of any type whatsoever and for damage to, loss or destruction of/on any property of a person, firm, corporation and/or other party; and for the injury to or death of any person or persons which now or hereafter arise out of or result from or be in any way connected, directly or indirectly, with said provision of services or the performance of this agreement. 7. VA RESPONSIBLITIES: To assure adequate acceptability and utilization of these diagnostic and referral services, the VA agrees to participate in program exposure and employee education of the services available. Distribution of promotional materials to employees shall be at the expense of the VA. 8. PUBLISHING RESULTS: None of the information or data gathered in connection with the services specified in this contract, or studies or materials based thereon or relating thereto, shall be publicized without the prior approval of an authorized official of the Regional Office. 9. VA POINT OF CONTACT: Name: Kristin Vance Phone: (515) 323-7563 Email Address: Kristin.vance@va.gov Period of Performance: Base Year: October 1, 2017 September 30, 2018 with four (4) one (1) year options FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation. The following provisions and clauses are added as addenda: 52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998) VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008) VAAR 852.273-74 Awards Without Exchanges (JAN 2003) FAR 52.212-2, Evaluation Commercial Items, applies to this solicitation. Offers will be evaluated on price only. FAR 52.212-3, Offeror Representations and Certifications Commercial Items applies to this solicitation. Offerors shall submit a completed copy of FAR 52.212-3 with its Offer. FAR 52.212-4, Contract Terms and Conditions Commercial Items applies to this solicitation. The following provisions and clauses are added as addenda: 52.252-2 Clauses Incorporated By Reference (FEB 1998) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.217-5 Evaluation of Options (JUL 1990) 52.217-8 Option to Extend Services (NOV 1999) 52-217-9 Option to Extend the Term of the Contract (MAR 2000) Insurance Work on a Government Installation (JAN 1997) (a) Workers compensation and employer s liability. Contractors are required to comply with applicable Federal and State workers compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer s liability section of the insurance policy, except when contract operations are so commingled with a contractor s commercial operations that it would not be practical to require this coverage. Employer s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.) (b) General liability. (1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) Property damage liability insurance shall be required only in special circumstances as determined by the agency. (c) Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims. 52.232.40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEVIATION) (JUL 2016) Limitations on Subcontracting - Monitoring and Compliance This solicitation includes VAAR Clause 852.219-10, VA Notice of Service-Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012) VAAR 852.237-70 Contractor Responsibilities (APR 1984) 52.212-5, Terms and Conditions Required to Implement Executive Orders Commercial Items, applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation: Paragraph b clauses applicable: (4) 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards (OCT 2015) (8) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (22) 52.219-28 Post-Award Small Business Program Representation (DEC 2015) (27) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) (28) 52.222-26 Equal Opportunity (APR 2015) (30) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (33) 52.222-50 Combating Trafficking in Persons (MAR 2015) (44) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (51) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (58) 52.232-34 Payment by Electronic Funds Transfer Other than Central Contractor Registry (MAY 1999) Paragraph c clauses applicable: N/A N/A Offers are due not later than August 15, 2017 by 12:00 PM Central Time. Offers shall be submitted electronically to email address rebecca.quilhot@va.gov. Only written quotes shall be acceptable and must be received and identified by solicitation VA101V-17-Q-0369. Vendors bear the burden of ensuring that quotes, and any applicable amendments, are emailed on time. Please complete and submit the Certifications listed in the above viii section along with your quote. Offerors shall ensure the following information is also on their written quote: Unit Price, Extended price, FOB Point, Prompt Payment Terms, Correct Remittance Address, Cage Code, DUNs Number, Tax Identification Number, Full Name and Telephone Number of vendor's point of contact. All pages of the quote must be emailed before the deadline specified in this solicitation. Failure to provide any of this information or providing inadequate or unclear information will result in the quote being rated unsatisfactory and ineligible for award. The vendor must be active in the System for Award Management (SAM) to receive an award. Offers must be submitted electronically to Rebecca.quilhot@va.gov.. For additional information, please contact the Contracting Officer, Rebecca S. Quilhot at 563-424-5874 or by e-mail to Rebecca.quilhot@va.gov
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/WDCVARO372/WDCVARO372/VA101V17Q0369/listing.html)
Document(s): Attachment; File Name: VA101V-17-Q-0369 VA101V-17-Q-0369.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3701390&FileName=VA101V-17-Q-0369-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3701390&FileName=VA101V-17-Q-0369-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: Department of Veterans Affairs;Des Moines VA Regional Office;Human Resources;210 Walnut Street;Des Moines IA; Zip Code: 50309
Record: SN04607555-W 20170803/170801232828-845baa2c5526dea94c796e6dd9604431 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

R -- EAP Services Des Moines - Attachment