Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 04, 2017 FBO #5733
DOCUMENT

P -- VISN 2 Media Destruction Program (VA-17-908229) - Attachment

Notice Date

8/2/2017
 

Notice Type

Attachment
 

NAICS

562119 — Other Waste Collection
 

Contracting Office

Department of Veterans Affairs;Samuel S. Stratton VA Medical Center;113 Holland Avenue (2-90NCA);Albany NY 12208-3410
 

ZIP Code

12208-3410
 

Solicitation Number

VA24217N0968
 

Response Due

8/31/2017
 

Archive Date

9/20/2017
 

Point of Contact

MURRAY, ANTHONY
 

E-Mail Address

Y.MURRAY2@VA.GOV<br
 

Small Business Set-Aside

N/A
 

Description

This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information about Media Destruction Services at the Upstate NY Medical Centers of VISN 2. The VA is seeking to provide for this requirement within when the existing contract ends. The NAICS code identified for this requirement is 562119 Other Waste Collection. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Anthony Murray at Anthony.Murray2@va.gov. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. This information will be used to determine the viability of a set aside for this requirement. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP. - Contractors shall include any relevant comments about the Attachment(s) if applicable. Statement of Work (SOW) For VISN 2 Media Destruction Program 1. BACKGROUND Veterans Integrated Service Network (VISN) 2 Medical Centers are disposing of a large amount of Media/computer equipment. It is estimated, but not guaranteed, that thousands of pieces of equipment will be disposed of each year. In an effort to support a Green Environment concept, VISN 2 is seeking a Contractor to pick up, remove, and transport the equipment from all VISN 2 facilities, at no cost to the Government, and recycle and/or dispose of the items as described herein. VISN 2 consists of six (6) Veterans Affairs Medical Centers (VAMC) as follows: Albany VAMC 113 Holland Avenue, Albany, NY 12208; Batavia VAMC 222 Richmond Avenue, Batavia, NY 14020; Bath VAMC 76 Veterans Avenue, Bath, NY 14810; Buffalo VAMC 3495 Bailey Avenue, Buffalo, NY 14215; Canandaigua VAMC 400 Fort Hill Avenue, Canandaigua, NY 14424; and Syracuse VAMC 800 Irving Avenue, Syracuse, NY 13210. 2. SCOPE The objective of this requirement is to implement an electronics recycling program that supports the Green Environment concept. VISN 2 is seeking a company to recycle media/computer equipment into raw materials and/or dispose of such equipment at no cost to the Government. VISN 2 will establish a No-Cost Contract wherein the government will not pay for such services. The Contractor will be required to pick-up and remove all designated waste from the facility locations outlined in Paragraph 1, within five (5) days after first notification unless otherwise agreed between both parties. The Contractor itself is required to remove all media equipment and remove stored information according to DOD and HIPAA standards. The Contractor must be a R2/RIOS certified electronics recycler and possess all relevant permits and/or licenses to engage in the recycling and/or destruction activities described herein. 3. APPLICABLE DOCUMENTS The Contractor is required to be in compliance with all applicable federal, state, and local laws related to environmental health/safety standards, to include VA and agency policies concerning security, including, but not limited to the following: 4. SPECIFIC TASKS TASK 1- REMOVAL OF ELECTRONIC DEVICES: The contractor shall pick-up, remove, and transport offsite all designated electronic devices listed in Paragraph 11 from any of the six VAMC locations on an on call basis. Notifications shall be administered in writing, or telephonically and followed up in writing, by the Contracting Officer or their designated representative and shall be completed within five (5) days after notification unless otherwise agreed between both parties. TASK 2 PALLETS AND PACKING MATERIAL: The contractor shall provide and deliver each of the facilities a sufficient number (based on estimated quantities) of pallets, Gaylord s (4 by 4 reinforced cardboard containers to be placed on top of pallets) and shrink wrap material to prepare all electronic equipment, except hard drives and other designated portable storage media, so that it can be transported to the recycling facility at no extra charge and upon request from an authorized individual. TASK 3 PROCESSING OF HARD DRIVES AND OTHER DATA STORAGE DEVICES: The contractor shall process hard drives and other portable media in accordance Paragraph 5(D) and provide the facility with a C-7 Certificate of Destruction for each hard drive or electronic storage device provided in accordance with this scope of work. TASK 4 PREPARATION OF ITEMS FOR REMOVAL: VA facilities shall only release equipment found on the list of equipment located in Paragraph 11 that has been: a) declared scrap and b) has been posted on GSAexcess and has not received any requests for the posted items, as per VA handbook 7348. The facility will have all items (hard drives for destruction and multi-media items) ready for pick up on designated date and time. The Government will not be responsible for sorting/ separating items between Groups A, B and C prior to pick-up. Items in Group D will be packed separately into officially approved shipping containers. The VA facility shall randomly weigh pallets at the facility prior to contractor pick-up and compare these weights with the weight receipt provided by the contractor. Weight Receipts shall be provided by the contractor within 30 day of receiving a shipment. 5. DELIVERABLES AND DELIVERY SCHEDULE A. The Contractor s services will be required on an on-call basis, as needed, and will occur during normal business hours. Notifications will be administered in writing, or telephonically and followed up in writing. Normal business hours at the designated VA Medical Facilities are from 7:30 am 4:00 pm Eastern Time, Monday through Friday. B. Upon completion of Contractor s destruction and/or recycling processes, the Contractor shall provide each Medical facility a C-7, Certificate of Destruction certifying that all materials were destroyed within 30 days of receiving electronic equipment from any of the six listed VAMCs. Additionally, the VAMC shall receive a full detailed report along with removing liability from VA Medical Centers to the Contractor of all hard drives being destroyed. The report shall include the following: i. date received, Manufacturer ii. Model # iii. Serial # iv. Asset Tag # v. Total weight of all recyclable media items. Any equipment with the exception of hard drives and other data storage devices may be re-furbished or re-sold at contractor s discretion and expense. The Government makes no guarantee as to the suitability of recycled materials for any other use and shall not be liable for any cost associated with refurbishment/ re-sale. C. The contractor shall be responsible for pick-up and recycling/ disposal of any items outlined in Paragraph 11, Groups A, B, C and D. The contractor shall PAY EACH MEDICAL FACILITY a fair and competitive rate (per pound) for all recyclable equipment being picked up IN GROUP A ONLY. Items in Groups B, C and D will be picked up and recycled/ disposed of AT NO CHARGE to the Government. The contractor will not be responsible for providing a rebate on the weight of items in Groups B, C and D. Payment for items in Group A will be made via check made out to the appropriate VAMC and delivered to the facility cashier for any applicable remuneration within 30-days from the date of pick-up. D. Any hard drive leaving the control of VA must be prepared according to NIST 800-88, Guidelines for Media Sanitization, standards and/or have FIPS 140-2 encryption by the facility IT Operations and Services (ITOPS). Local ITOPSs ensures all hard drives contain SEE Encryption. All hard drive shipments shall be prepared and performed in accordance FSS SOP MP Media Protection and VA Hand Book 6500.1 Media Sanitization. In order to accomplish this all VA hard drives will be degaussed and the contractor will physically damage all hard drives prior to shipping for recycling to a third vendor. Each Medical Center information security officer will conduct Media Sanitization Procedures within each facility (as needed) to ensure all hard drives being picked up are secure and ready for transport. E. Only officially approved shipping containers to be provided by the VA medical center ISO shall use to transport storage media to the contracted sanitization site. Upon disposal of equipment, the contractor shall return the shipping containers to the VA facility from which they came. The Facility ISO shall also provide the contractor with documentation for each hard drive shipment to include: VA Seal Number. ISOs/ITOPs will be securing the containing with an approved Seal. Excel spreadsheet containing the serial numbers for all the hard drives being shipped. ( Agreed to by SunnKing in previous contract). The contractor shall confirm by e-mail that a shipment of media devices have arrived at the designated address of the contractor within 24 hours of receipt of the devices and include in the e-mail the VA tracking number of the shipment. 6. PERIOD OF PERFORMANCE The period of performance for this requirement is as follows: Base Period Oct 01, 2017 September 30, 2018 Option Year 1 - October 01, 2018 September 30, 2019 Option Year 2 - October 01, 2019 September 30, 2020 7. GOVERNMENT-FURNISHED EQUIPMENT No government-furnished equipment will be provided to the Contractor. VA facilities may provide the vendor desktop monitors, laptops and other electronic devices that can be recycled. All equipment will be coded out in accordance with VA/Federal regulations before being transferred. 8. PLACE OF PERFORMANCE Pick-ups shall be performed at the six VA Medical Center locations as listed in Paragraph 1. Upon award of the contract, the Contracting Officer shall designate in writing, a Contracting Officer s Representative (COR) for each location and will provide a copy of the designation letter to the contractor. The COR at each location will be authorized to place or modify pick-up orders for their particular location. Additional roles and responsibilities will be clearly defined in the COR designation letter. 9. SECURITY The Security classification for this is low due to the transfer of hard drives that are encrypted with Systematic Endpoint Encryption (SEE). The VA-Wide Risk Based Decision (RBD) #9 allows hard drives encrypted with FIPS 140-2 standard to be shipped with facility required pre-sanitization. Information is deemed low. 10. SPECIAL CONSIDERATIONS The Contractor is, or will use, a legitimate recycling operation to perform the services under this SOW. The Contractor, and/or recycling facility shall have all necessary permits and/or licenses for processing and transporting the type of waste material specified in this SOW. Furthermore, the Contractor warrants that the waste material specified herein shall be properly managed under any applicable U.S. Environmental Protection Agency and/or U.S. Department of Transportation requirements. The Contractor shall be a R2/RIOS certified electronics recycler and possess all relevant permits and/or licenses to engage in the recycling and/or destruction activities described herein. The services shall be provided to the VA Medical Centers at no cost to the Government, and the Contractor shall have no expectation of payment from the VA Medical Centers, nor will the VA Medical Centers have any financial liability to the Contractor. 11. EXAMPLES OF MULTI MEDIA ITEMS Items listed below are examples of multi-media items that could be turn in to be destroyed or recycled. This list is examples of most, but does not include all items that could be turned to be destroyed or recycled. Items listed below are examples of multi-media items that could be turn in to be destroyed or recycled. This list is examples of most, but does not include all items that could be turned to be destroyed or recycled. Group A - Computers (Desktops, Laptops, tablets, servers, any computing device) - Printers (Ink or Toner) - Computer Accessories (Mice, Keyboards, Webcams, Speakers, Microphones etc.) - Copiers/Fax Machines/Scanners - Typewriters - Telephones - Cell Phones / Smart Phone / iPhone & Chargers - GPS Units - Pagers - PDA's - Tablets - Answering Machines - MP3 Players - Industrial Controls - Radios/Boom boxes/CD Players etc. - Audio Equipment (Speakers, Microphones, DJ Equipment, Receivers, Recording Devices, Headphones, etc.) - Video Equipment (Cameras, Video Cameras, Web Cams, Recording Devices, etc.) - Communications Equipment - Medical Testing Equipment - Laboratory Equipment - Circuit Boards - Cables, Wires, Power Cords, Power Strips - Televisions (LCD, LED, Plasma, 3D) - Computer Monitors (LCD, LED) Group B - Televisions (CRT Only) - Computer Monitors (CRT Only) Group C - Microwave Ovens (Non PCB) - Most home appliances to include refrigerators* Group D - Storage Devices (External Hard Drives, Solid State Drives, SD Cards, Memory Cards, Card Readers, etc.) *If the Government requires disposal of refrigerators or other Freon containing appliances, the Government shall be responsible for safely disposing of the Freon prior to providing the appliance for recycling. The Government shall provide a Freon certificate of removal to the contractor prior to pick-up. Attachment 1: Estimated Quantities ATTACHMENT 1: Estimate Quantities: The information below is based on what is known by the Government of the quantity of materials picked up from each location between the period of 10/01/2013 and 09/30/2014. The weights listed are not per pickup but are the total estimated amount over the course of the entire year. This information was derived from third parties and the Government makes no claim as to the accuracy of this information nor is this estimate a representation to an offeror or contractor that the estimated quantity will be disposed of or that conditions affecting requirements will be stable or normal. The Government anticipates that the total weight of all equipment will be approximately a 50/50 split between items in Group A and items in all other Groups. Albany VAMC: TOTAL WEIGHT OF ALL EQUIPMENT (LBS): 11,836 Bath VAMC: TOTAL WEIGHT OF ALL EQUIPMENT (LBS): 14,500 Buffalo & Batavia VAMC: TOTAL WEIGHT OF ALL EQUIPMENT (LBS): 63,450 Canandaigua VAMC: TOTAL WEIGHT OF ALL EQUIPMENT (LBS): 14,500 Syracuse VAMC: TOTAL WEIGHT OF ALL EQUIPMENT (LBS): 49,775
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AlVAMC500/AlVAMC500/VA24217N0968/listing.html)
 

Document(s)

Attachment
 

File Name: VA242-17-N-0968 VA242-17-N-0968.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3706153&FileName=VA242-17-N-0968-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3706153&FileName=VA242-17-N-0968-000.docx

 

File Name: VA242-17-N-0968 P02 Sources Sought Notice Media Destruction.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3706154&FileName=VA242-17-N-0968-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3706154&FileName=VA242-17-N-0968-001.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: MULTIPLE SITES IN UPSTATE NY - BUFFALO VAMC;SYRACUSE VAMC BATH VAMC STRATTON VAMC, ALBANY;BATAVIA VAMC CANADAIGUA VAMC;BUFFALO, NY

Zip Code: 142145
 

Record

SN04609146-W 20170804/170802232312-53235c5bcc4692edcf76a01832777fd6 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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