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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 05, 2017 FBO #5734
DOCUMENT

D -- MedFlow Ophthalmic Suite Annual Software Subscription & Annual Maintenance Support - Attachment

Notice Date

8/3/2017
 

Notice Type

Attachment
 

NAICS

#541519 — Other Computer Related Services
 

Contracting Office

Contracting Office (90C);Department of Veterans Affairs;Ralph H. Johnson VA Medical Center;109 Bee Street;Charleston SC 29403-5799
 

ZIP Code

29403-5799
 

Solicitation Number

VA24717Q0913
 

Response Due

8/11/2017
 

Archive Date

8/21/2017
 

Point of Contact

Janica Francis-Hunter
 

E-Mail Address

H
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Page 1 of 7 Solicitation Number: VA247-17-Q-0913 Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial services prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (i) The solicitation number is VA247-17-Q-0913 and is issued as a Request for Quotation (RFQ) (ii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-94, effective December 20, 2016.  Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR). (iii) This solicitation is issued as a total Service Disable Veteran Owned Small Business set aside. The North American Industry Classification System (NAICS) code is 541519, Other Computer Related Services, size standard is $27.5 million. (iv) This requirement is for one (1) year. Please see Statement of Work for full requirement details. PRICE/COST SCHEDULE-ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Medflow Ophthalmic Suite, software subscription annual maint and support, Medium Hospital 1.00 YR __________________ __________________ 0002 DSS Medflow Annual Premium Maintenance and Technical Support Service. Premium Support for 24x7 helpline. Regular follow up to ensure backups are being taken and are successful. Includes 4 site visits 1.00 YR __________________ __________________ GRAND TOTAL __________________ DELIVERY SCHEDULE ITEM NUMBER QUANTITY DELIVERY DATE 0001 1.00 JB 08/15/2017-08/14/2018 0002 1.00 JB 08/15/2017-08/14/2018 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)- This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION) (a) Definition. For the Department of Veterans Affairs, Service-disabled veteran-owned small business concern or SDVSOB : (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; (iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and (v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6. (d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate. (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. (End of Clause) (v) The following is a detailed description of the requirements for this solicitation: STATEMENT OF WORK Medflow Software License, Maintenance and Support Ralph H. Johnson VAMC, Healthcare Technology Management Service GENERAL REQUIREMENTS: Provide annual software subscription, maintenance and support for the DSS Medflow Ophthalmic Suite. CLIN # DSS-MF-EMR-MD-M, Medflow Ophthalmic Suite, software subscription annual maintenance and support, Medium Hospital CLIN # DSS-MF-PSUPP, DSS Medflow Annual Premium Maintenance and Technical Support Service PLACE OF PERFORMANCE: Ralph H. Johnson VA Medical Center, 109 Bee St, Charleston, SC 29401 PERIOD OF PERFORMANCE: August 15, 2017 through August 14, 2018 TECHNICAL REQUIREMENTS: Contractor shall provide Premium Support with 24x7 helpline over the phone and email. Regular follow up to ensure backups are being taken and are successful. Contract shall include four site visits per year, as necessary, for emergency support. SPECIAL CONTRACT REQUIREMENTS: REPORTING-For repairs or services that will be performed during normal working hours, the Contractor must report to the Healthcare Technology Management Service, G200 or by telephone at 843-789-7396, and while on station an identification badge shall be worn at all times. For a repair, once the problem is identified, the vendor shall notify VA Healthcare Technology Management Service before replacement parts are installed. After all work is completed, the contactor must again report by telephone to the Healthcare Technology Management Service and provide a complete report of services performed. Payment of invoices may be delayed if the appropriate reports are not properly completed and submitted to the Healthcare Technology Management Service as required above TEST EQUIPMENT-The VA Medical Center will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required within. INFORMATION SECURITY: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include, but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce s National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST s Web site at: http://checklists.nist.gov To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in VA Information and Information System Security/Privacy Requirements for IT Contracts located at the following Web site: http://www.iprm.oit.va.gov/Security_and_Privacy_Requirements_for_Contractors.asp INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE: For information systems that are hosted, operated, maintained, or used on behalf of VA at non-VA facilities, contractors/subcontractors are fully responsible and accountable for ensuring compliance with all HIPAA, Privacy Act, FISMA, NIST, FIPS, and VA security and privacy directives and handbooks. This includes conducting compliant risk assessments, routine vulnerability scanning, system patching and change management procedures, and the completion of an acceptable contingency plan for each system. The contractor s security control procedures must be equivalent, to those procedures used to secure VA systems. A Privacy Impact Assessment (PIA) must also be provided to the COTR and approved by VA Privacy Service prior to operational approval. All external Internet connections to VA s network involving VA information must be reviewed and approved by VA prior to implementation. All electronic storage media used on non-VA leased or non-VA owned IT equipment that is used to store, process, or access VA information must be handled in adherence with VA Handbook 6500.1, Electronic Media Sanitization upon: (i) completion or termination of the contract or (ii) disposal or return of the IT equipment by the contractor/subcontractor or any person acting on behalf of the contractor/subcontractor, whichever is earlier. Media (hard drives, optical disks, CDs, back-up tapes, etc.) used by the contractors/subcontractors that contain VA information must be returned to the VA for sanitization or destruction or the contractor/subcontractor must self-certify that the media has been disposed of per 6500.1 requirements. This must be completed within 30 days of termination of the contract. Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes. The options are: Vendor must accept the system without the drive; VA s initial medical device purchase includes a spare drive which must be installed in place of the original drive at time of turn-in; or VA must reimburse the company for media at a reasonable open market replacement cost at time of purchase. CONTRACT ADMINISTRATION: Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract. The Contracting Officer s Representative (COR) shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof. ---END OF STATEMENT OF WORK--- 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (JAN 2017) applies to this solicitation in addition to the following addendums to the provision. Addendum to FAR 52.212-1 Show FAR provisions followed by VAAR provisions in numeric order. List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation (DEVIATION 2015-02) (FEB 2015); 52.209-5 Representation By Corporations Regarding An Unpaid Tax Liability Or A Felony Conviction Under Any Federal Law (DEVIATION)(MAR 2012); 52.204-16 Commercial and Government Entity Code Reporting (NOV 2014); 52.204-17 Ownership Of Control Offeror (NOV 2014); VAAR 852.237-70 Contractor Responsibilities (APR 1984); VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008). Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html & http://www.va.gov/oal/library/vaar HYPERLINK "http://www.va.gov/oal/library/vaar/" HYPERLINK "http://www.va.gov/oal/library/vaar/" HYPERLINK "http://www.va.gov/oal/library/vaar/"/ (End of Provision) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS REPRESENTATION (DEVIATION) (FEB 2015) (a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (End of Provision) 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION)(MAR 2012) (a) In accordance with Division H, sections 8124 and 8125 of P.L. 112-74 and sections 738 and 739 of P.L. 112-55 none of the funds made available by either Act may be used to enter into a contract with any corporation that (1) Has an unpaid federal tax liability, unless the agency has considered suspension or debarment of the corporation and the Suspension and Debarment Official has made a determination that this action is not necessary to protect the interests of the Government. (2) Has a felony criminal violation under any Federal or State law within the preceding 24 months, unless the agency has considered suspension or debarment of the corporation and Suspension and Debarment Official has made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that (1) The offeror does [ ] does not [ ] have any unpaid Federal tax liability that has been assessed and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. (2) The offeror, its officers or agents acting on its behalf have [ ] have not [ ] been convicted of a felony criminal violation under a Federal or State law within the preceding 24 months. (End of Provision) FAR Number Title Date 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING JUL 2016 (End of Addendum to 52.212-1) 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) applies to this solicitation. The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission. Submitted offers shall not exceed 15 single-sided pages and any pages beyond this amount will be removed and not evaluated. EVALUATION CRITERIA: To be considered technically acceptable for award each offeror must provide with their submitted quote/offer: Documentation that confirms at least 1 year of satisfactory and relevant experience/past-performance performing the same type and kind of services specified in this solicitation. Documentation that confirms the company/employees have the required licensing and certifications for performing the same type and kind of services specified in this solicitation. Documentation that confirms the offeror is a certified SDVOSB in VetBiz located https://www.vip.vetbiz.gov; Documentation that confirms the offeror is registered in the System for Award Management (SAM) located at https:// www.sam.gov;   Quote MUST be good for 120 calendar days after submission and the offered price should include delivery. -END OF EVALUATION CRITERIA- (End of Provision) The Department of Labor Wage Determination applicable to this requirement is: WD 2015-4427 (Rev 4) dated 07/25/2017. Descriptions for the occupations for this requirement and determining the appropriate wage determinations are the responsibility of the contractor, and the offeror is encouraged to coordinate with the Department of Labor in order to determine the appropriate job classifications for this requirement. The Agency assumes no responsibility or liability for a contractor s determination of the appropriate classification. http://www.wdol.gov/sca.aspx The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition QUESTIONS: All questions regarding this solicitation need to be electronically submitted no later than August 7, 2017 at 2:00 pm eastern standard time EST to Janica Francis-Hunter, NCO 7 Contract Specialist e-mail Janica.Francis@va.gov.   The solicitation number must be identified on all submitted questions.     No questions received after this date will be answered. SITE VISIT:   N/A QUOTES/OFFERS: Quotes/Offers are due August 11, 2017 at 2:00 pm eastern standard time (EST). Only electronic offers will be accepted; submit quotation to Janica Francis-Hunter, NCO 7 Contract Specialist e-mail Janica.Francis@va.gov.   All offers must include the solicitation number.   Quotes/offers received after this date may not be considered for award. CONTACT INFORMATION: Place of Performance: Ralph H Johnson VAMC Department of Veterans Affairs 109 Bee Street Charleston, SC 29403 Contracting Office Address: Network Contracting Office 7-SAO EAST Department of Veterans Affairs 325 Folly Road, Ste 300 Charleston, SC 29412 Primary Point of Contact: Janica Francis-Hunter, Contracting Officer Janica.Francis@va.gov Phone: 843-789-6448 Fax: 843-789-6406
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ChaVAMC/VAMCCO80220/VA24717Q0913/listing.html)
 

Document(s)

Attachment
 

File Name: VA247-17-Q-0913 VA247-17-Q-0913.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3709890&FileName=VA247-17-Q-0913-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3709890&FileName=VA247-17-Q-0913-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Ralph H Johnson VAMC;Department of Veterans Affairs;Engineering Services;109 Bee Street;Charleston, SC

Zip Code: 29403
 

Record

SN04611055-W 20170805/170803232302-350c924c0f7801a225805717fab2555e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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