SOURCES SOUGHT
R -- FM Services Contract Extension
- Notice Date
- 8/3/2017
- Notice Type
- Sources Sought
- NAICS
- 541618
— Other Management Consulting Services
- Contracting Office
- Department of the Army, Army Contracting Command, ACC - RI (W52P1J), 3055 Rodman Avenue, Rock Island, Illinois, 61299-8000, United States
- ZIP Code
- 61299-8000
- Solicitation Number
- W52P1J-14-C-0007
- Archive Date
- 8/26/2017
- Point of Contact
- Nicole Martin, Phone: 3097828391
- E-Mail Address
-
nicole.v.martin.civ@mail.mil
(nicole.v.martin.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- THIS IS NOT A REQUIREMENT FOR COMPETITIVE PROPOSALS. This request for information (RFI) is being used to conduct market research. This is a RFI only regarding Financial Management (FM) Staff Support for G8 Services. The Army Contracting Command - Rock Island (ACC-RI) is issuing this RFI to determine if an adequate number of qualified contractors are capable of providing Financial Management staff support for G8 services required Continental United States (CONUS) and deployed Area of Responsibility (AOR) locations in Kuwait and Qatar. The contractor is required to perform the following positions and tasks: Managerial Accounting: Provide thorough accounting support of USARCENT, deployed enduring sites, and deployed contingency locations. • Collect, research, and recommend corrective actions in regard to USARCENT's financial transactions to reconcile the accounts, including Non Stock Fund Orders and Payables (NSFOP), Undelivered Orders (UDOs), Unliquidated Obligations (ULOs), Negative Unliquidated Obligations (NULOs), unmatched disbursement (UMDs), and mismatched disbursements in Legacy system Standard Army Financial System (STANFINS) Includes unmatched transactions(UMTS) and Interface Document (IDOC) errors from various interfacing systems to General Fund Enterprise Business System (GFEBS). • Provide program execution improvements throughout USARCENT by standardizing Fund Centers, Army Management Structure Codes (AMSCOs), and Cost Centers. • Perform liaison duties with USARCENT and deployed locations. • Review and assess USARCENT's processes for monitoring the execution of contracts, delivery orders, and their process for ensuring the financial transactions associated with USARCENT's contracts and task orders are recorded accurately and expeditiously. • Perform financial trend analysis and make recommendations to COR and Functional Representatives. • Joint Reconciliation Program (JRP): Ensure the completion of joint review between fund holder and Financial Operations ARCENT G8 by supporting and assisting in the preparation and completion of each JRP phase. Provide input for quarterly Video Teleconferences and special interest items established by ARCENT Financial Operations Division. • Current Year/Unexpired /Canceled/Closed Funds Management and Control. Review financial transactions to ensure data is timely, accurate and complete. Monitor, coordinate with appropriate FUND CENTERS clearance of abnormal conditions in GFEBS/STANFINS. Analyze obligations to identify abnormal balances and transactions at cost center and fund levels within an activity or program. • Provide support for budget, contracting, and Defense Finance and Accounting Service (DFAS) personnel to obtain replacement (current year) funds for bills citing canceled/closed year funds. • Through directives from ARCENT G-8 Functional Area Representatives and COR, monitor year-end closeout based on guidance received from Department of the Army (DA) and DFAS. Prepare special year end accounting reports and schedules. • Provide support to resolve and correct accounts receivable and debts. Analyze accounts receivable at customer number level to ensure receivables are in balance and current (less than 30 days) STANFINS. • Prepare both special (ADHOC) and recurring feeder financial reports as required by supported activities and USARCENT (e.g. contingent liabilities, Chief Financial Officer (CFO) requirements, ADA Violation reports, MOCAS Contract Closeout reports, etc.). This includes analyzing and providing the COR and functional representative with a status of the reimbursable program. • Coordinate with DFAS to obtain financial data or reports for all customers. FM System/Systems Accountant: • Assist USARCENT in the sustainment or maintenance of the Army and DoD's suite of financial and business management systems throughout the theater and analyze sequence, and offer recommendations for transitioning to the systems and supporting implementation of the systems after development. • Provide recommendations for resource management systems improvements using current system(s) of record such as but not limited to GFEBS, STANFINS and Defense Travel System (DTS) • Provide training support for Accounting Processes using General Fund Enterprise Business Systems (GFEBS). • Provide unique data queries from financial systems to support financial reporting needs and resolve data discrepancies. • Provide Governance Risk and Compliance (GRC) support in GFEBS. • Provide USARCENT, enduring and deployed locations with DTS and GFEBS concerns in a professional and courteous manner including but not limited to answering usage questions, assisting with BI/ECC data queries, researching contracts via electronic document access (EDA) and reporting system problems. • Research questions using a variety of manuals or resources and work with COR and Functional Representatives to resolve issues. Produce daily status of funds. • Respond to inquiries using appropriate communication medium. • Provide support for data integrity verification and validate transactions current system of record such as but not limited to STANFINS /GFEBS RMT and DTS. • Work directly with the Civilian and Military Accountants to provide accounting support; researching and analyzing reimbursable, payables, SPS, AXOL, Travel, WAWF, UMT, ULOs and NULOs to clear prior year accounts for the various USARCENT Fund Center Accounts. • Work directly with Military and Civilian personnel to provide support in all accounts; such as but not limited to accounts payables, receivables and reimbursable Assist in alignment of the ARCENT Performance Metric; to assist deployed fund centers achieve accounting, JRP and performance goals. Assist in researching errors identified at the time to provide recommendations to Military and Civilian Accountant Personnel for action. • Reconcile interface errors between GFEBS and its feeder systems; these systems include but are not limited to: The Standard Procurement System (SPS), Defense Travel System (DTS), the Global Combat Support System-Army (GCSS-A), Wide Area Work Flow, Funds Control Module, and the Defense Disbursing System. • Research and reconcile unmatched Transactions (UMTs), unliquidated obligations (ULOs), negative unliquidated obligations (NULOs), create ad hoc queries in support of leadership's request for information. This would include but is not limited to researching and resolving Invoices Without Receiving Reports (IWORRs), Wide Area Work Flow (WAWF) and Acquisition Cross Service Agreements (ACSA) and assisting with weekly Army Time And Attendance Payroll System (ATAAPS) and Defense Civilian Personnel Data System (DCPDS) payroll notifications and timekeeping reports and analysis and customer service help desk inquiries. FM Cost Analyst • Research and analyze budget issues related to Theater AOR. • Provide support for USARCENT Coalition Acquisition Review Board (CARB) or other requirements review processes. • Complete preparation and evaluation of requirements by cost centers, Work Breakdown Structure (WBS), or EOR level of detail for various locations in the USARCENT AOR. • Research and analyze budget issues related to assigned locations or functional areas (e.g. G2, G3, G4, and G6). • Provide recommendations, courses of action, and/or decision options on analytical results as required. • Develop, analyze, and review the USARCENT and Army's portion of the supplemental funding appropriation. • Develop, prepare, and brief reports to the ARCENT G8 and COR as required. • Perform cost benefit analyses and evaluate alternate courses of actions. • Develop independent cost estimates. • Monitor and report cost benefits for Acquisition Cross Servicing Agreements (ACSA) Reconciliation. • Monitor and report cost benefits for LOGCAP, Stock Fund, Foreign Excess Personal Property, (FEPP) and Found on Installation Property (FOIP). • Knowledge of cost estimating tools/models preferred but not required. • Knowledge of military levels of organizations preferred but not required. • Deployment experience in SWA preferred but not required. All information submitted in response to this announcement is voluntary; the U.S. Government will not pay for information requested, nor will it compensate any respondent for any cost incurred in developing information provided to the U.S. Government. All information received in response to this RFI marked "Proprietary" shall be handled accordingly. Interested parties are responsible for adequately marking "Proprietary" or "Competition Sensitive" information contained in its response. Not responding to this RFI does not preclude participating in any future requirements, if issued. Responses to this RFI will not be returned. This notice is for information purposes only and no solicitation document will be available and telephone, fax, or email requests will not be honored. No contract will be awarded on the basis of offers received in response to this notice. A determination not to compete this proposed contract based on this notice is within the discretion of the Government. The U.S. Government requests that interested parties respond to this notice by providing a brief description of the company and its capabilities of meeting the requirement for the G8 FM mission, as described above and capability to be fully operational and vetted by 17 November 2017 at all required locations. If an interested contractor cannot meet this operations requirement, it is requested that a capability statement be provided to include what timeframes can be accommodated and the rationale for needing additional time. The capability statement shall also include the following: contractor name, CAGE code, DUNS number, Tax ID number, size category and socioeconomic status, point of contact, address, telephone and fax numbers, website and e-mail addresses, and a brief description of recent and relevant projects for tasks similar to those of the G8 FM requirements. Written comments or questions regarding this notice must be emailed to Ms. Lorrie Schmidt, Contracting Officer, at lorrie.l.schmidt.civ@mail.mil and Ms. Nicole Martin, Contract Specialist, at Nicole.v.martin.civ@mail.mil, no later than 11 August 2017, 0800 (central). Notice to Contractors: All contractors who provide goods or services to the Department of Defense (DoD) must be registered in the System for Award Management (SAM). To register in SAM go to https://www.sam.gov/.
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