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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 09, 2017 FBO #5738
DOCUMENT

J -- WATER PURIFICATION SERVICES FOR SARATOGA NATIONAL CEMETERY - Attachment

Notice Date

8/7/2017
 

Notice Type

Attachment
 

NAICS

221310 — Water Supply and Irrigation Systems
 

Contracting Office

Department of Veterans Affairs;NCA Contracting Service;75 Barrett Heights Rd. Suite 309;Stafford VA 22556
 

ZIP Code

22556
 

Solicitation Number

VA78617N0661
 

Response Due

8/16/2017
 

Archive Date

9/30/2017
 

Point of Contact

KENNETH DOUGHERTY
 

E-Mail Address

CO'S EMAIL
(KENNETH.DOUGHERTY@VA.GOV)
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Page 1 of 6 SOURCES SOUGHT NOTICE This announcement constitutes a Sources Sought Notice for the collection & testing of water and maintain Government owned Water Purification System located at the Gerald B.H. Solomon (Saratoga) National Cemetery, 200 Duell Road, Schuylerville NY 12871 for a base year and 4, one-year option periods, if exercised. Services shall be provided monthly and as needed / as requested basis. This is neither Request for Quote (RFQ) nor a Request for Proposal (RFP). This announcement is for information and planning purposes only and is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or award a contract. The Department of Veteran Affairs, National Cemetery Administration, is seeking qualified Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) sources to furnish non-hazardous waste collection and disposal services. In accordance with the eligibility requirements for SDVOSBs and VOSBs under VAAR 819.7003, at the time of submission of offer, the offeror must represent to the contracting officer that has been verified for eligibility in the Vendor Information Pages (VIP) database located at web address: http://www/VetBiz.gov. The purpose of this notice is to determine interest and capability of potential qualified SDVOSBs and VOSBs with under applicable North American Industry Classification code (NAICS) 22130. The Small Business Size Standard for this code is $27.5 million. To make an appropriate acquisition decision for this requirement, the Government will use response(s) to this Sources Sought Notice. The type of solicitation issued and the manner of advertisement will also depend on the response(s) received to this notice. All-Inclusive Pricing: The Monthly Unit Cost offered must be All-Inclusive for materials, labor, transportation, surcharges, fees, licenses, permits and services (i.e., all water testing {including all tests required by New York State Department Of Health}, preventive / routine maintenance, consumable items, assessments, reports, training, etc.) necessary and incident to the provision of Water Purification System Testing, Maintenance & Record Keeping Services as specified herein. There will be no additional costs or special service charges. Invoices shall reflect only the monthly cost indicated in the Price Schedule. CLIN DESCRIPTION EST QTY UNIT UNIT COST TOTAL COST 001 Water Purification System Testing, Maintenance & Record Keeping Services: Furnish all parts, materials, labor, transportation, equipment and tools necessary to collect and test water and maintain Government owned Chlorine Pump Station located at the Saratoga National Cemetery, in accordance with all terms, conditions and specifications of the contract. Services include the following: Weekend and Holiday water testing & monitoring Routine / Scheduled Quarterly Preventive Maintenance Annual Assessment Report The aforementioned is intended to briefly describe the services involved. All services described in the Schedule of Supplies / Services, including all specifications, work statement, addenda, terms and conditions of the contract shall form the complete scope of work. 12 Mo $______ $__________ TOTAL ESTIMATED COST: $__________ General & Emergency Equipment Repair & Services (Base Period) Description: Labor Rates and Parts Discount for General & Emergency Water Purification system repairs and services to be provided on an "As-Needed / As-Requested" basis. Unit Unit Cost 002 Repair / Services (Straight Time) Hour $ _________________ 003 PARTS - Manufacturer's List Price Less ___________ % Government Discount. Note: Hourly rates include all travel to and from the Saratoga National Cemetery. Parts shall be listed separately on the repair invoice less any discount percentage offered. DESCRIPTION / SPECIFICATIONS / WORK STATEMENT SCOPE The Contractor shall furnish all labor, equipment, parts, materials, supplies, services and transportation necessary for water testing and maintenance of the Government owned Water Purification System located at Saratoga National Cemetery. Emergency maintenance and repair services shall be provided by the Contractor on an "as-needed / as-requested" basis. GENERAL REQUIREMENTS Contractor shall be responsible for maintenance of the complete chlorination system including, but not limited to, weekend and holiday water testing, all tests required by New York State Department of Health, quarterly and routine preventive maintenance services and emergency repair services. Contractor shall assist in delivering adequate and safe drinking water to all visitors and staff by keeping water system components such as source, treatment, storage and distribution functioning efficiently and effectively. Weekend Testing Including Weekly Monitoring and Documentation: The vendor will monitor the chlorine feed pumps and other system components. Daily readings will be made by facility personnel during Monday through Friday, excluding Federal Holidays. The vendor will take the daily readings on Saturday and Sunday and all Federal Holidays. Weekly review of daily chlorine readings will be performed. Review/filling of chlorine solution tanks. Monitoring of test reagent stock. As part of the monitoring and record keeping the vendor will perform the following: Monitor effectiveness of treatment Comply with relevant regulations to protect visitor and staff health. Maintain a sampling plan, designed to protect the system that covers monitoring requirements. Collect samples as required. Conduct routine inspections of the sources, storage and distribution to identify potential sources of contamination. File all required reports and maintain records. Assist in resolving compliance problems, in consultation with regulators. Monthly submittal of reports to the New York State Department of Health. Report analytical results to regulators as required. Inform Facility Director or (COR) Contracting Officer Technical Representative of any key findings from routine inspections and scheduled maintenance. Vendor shall demonstrate a clear understanding of, and the sensitivity to all environmental issues such as ground water contamination, air emissions, etc., and shall be consistent and fully compliant with all Federal, State, and County, City laws, ordinances and regulations. Preventative Maintenance: Routine & Scheduled Quarterly Preventive Maintenance Services: The vendor shall furnish all labor, supervision, professional expertise, technical engineering verification, equipment, and tools to perform routine and quarterly scheduled inspections and preventive maintenance servicing repairs to include consumable items to Government owned Chlorine Pump Station equipment. All maintenance services shall be accomplished during normal working business hours. Maintenance services provided outside normal business hours shall require prior written approval from the COR. Vendor shall provide to the cemetery a routine and quarterly preventive/maintenance program to service, repair and make proper adjustments to all related sensors, gauges, vacuum pumps and valves, gas detection and sensor system to include testing detection system for operation, clean out screens, cylinder mounted vacuum regulators with automatic switchover, flow regulators, check booster pump operation, chlorine injector, 2 cylinder scale system and injector and vent tubing, fittings & compression unions. Contractor shall provide a written test results report for all scheduled maintenance and testing services performed.  This report shall be mailed to Saratoga National Cemetery to the attention of the Cemetery Director or COR as appropriate. Annual Assessment Report: Prepare and maintain records of readings, test, equipment, sodium hypochlorite use, and correspondence. Establish and maintain Standard Operating Procedures. Make process control/system integrity decisions necessary to maintain the quality and quantity of water delivered to the facilities. Address any problems as they may arise and ensure follow-up steps are taken, including follow up testing and notification. File all required reports and maintain records with the New York State Department of Health. Gather upcoming regulations. Provide input for planning and preparing of equipment. Develop a plan to protect the facilities in case of an emergency. Maintain a list of emergency contacts. Educate cemetery staff members on emergency procedures. All services, or repairs not covered under the service agreement plan will get prior approval from the Facility Director or the (COR) before proceeding with repairs or services. Vendor will ensure no modifications or alterations to the chlorine system without prior authorization from the Cemetery Director. Contractor shall provide annual written test results report addressing all items.  This report shall be mailed to Saratoga National Cemetery to the attention of the Cemetery Director or COR as appropriate. Any damage to equipment, structures, etc., caused by the contractor shall be repaired or replaced at the contractor s expense as directed by the COR. General & Emergency Repair Services General & Emergency Repair Services: On an as needed / as requested basis, the Contractor shall provide general and emergency equipment repair services on chlorination system equipment. Prior to commencement of any general or emergency repair work, the Contractor shall obtain written approval from the COR or designee. Note: Base and Option Year Labor Rates & Discounted Parts for chlorination system maintenance and and/or repair are not purchased by this contract. Contractors are advised to provide their best hourly rates and parts discount percentage when submitting their offer for any additional services not covered by this contract. VA reserves the right to purchase repair services from sources other than the contract awardee when determined to be in the best interest of the Government. Submission requirements for responses to this sources sought synopsis: SDVOSB/VOSB offerors interested in submitting a quote for this project, if it is formally advertised, must be registered and be verified in the www.vip.vetbiz.gov website and must provide the correct NAICS code to include the Data Universal Numbering System (DUNS) commercial and Government Entity (CAGE) number, name of the firm, address, phone and point of contact. Action Required By Interested Offerors in Response to this Sources Sought Notice: Interested Offerors shall provide a Capability Statement clearly demonstrating the company s expertise performing the services & supplies described above as well as a list of recent projects, ongoing or completed, of a similar nature to demonstrate the company s ability to perform such services. Vendors will also need to provide the following information: 1. Company Name: _________________________________ 2. DUNS number: __________________________________ 3. Web address (if applicable): _______________________ 4. Point of Contact: ________________________________ 5. Phone: _________________________________________ 6. Email: _________________________________________ Responses shall be submitted via e-mail only to: kenneth.dougherty@va.gov Response Deadline to this Sources Sought Notice: August 16, 2017 at 4:00 pm
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCA/VANCA/VA78617N0661/listing.html)
 

Document(s)

Attachment
 

File Name: VA786-17-N-0661 VA786-17-N-0661.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3716285&FileName=VA786-17-N-0661-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3716285&FileName=VA786-17-N-0661-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: SARATOGA NATIONAL CEMETERY;200 DUELL ROAD;SCHUYLERVILLE, NY

Zip Code: 12871
 

Record

SN04615313-W 20170809/170807231353-6ad1205fbee0a4cd5c78bc8753fc3e23 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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