SOLICITATION NOTICE
G -- DIRECTOR of MUSIC/ACCOMPANIST NS MAYPORT CHAPEL
- Notice Date
- 8/7/2017
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 813110
— Religious Organizations
- Contracting Office
- N68836 NAVSUP Fleet Logistics Center Jacksonville Mayport Office Bldg. 191, Naval Station Mayport Fleet Contracting Center Mayport, FL
- ZIP Code
- 00000
- Solicitation Number
- N6883617Q0286
- Response Due
- 8/10/2017
- Archive Date
- 8/25/2017
- Point of Contact
- Timothy Merkerson 904-270-5415
- Small Business Set-Aside
- Total Small Business
- Description
- 1.0. BACKGROUND. Per US Navy Regulations, SECNAVINST 1730.7D and OPNAVINST 1730.1E it is incumbent upon Commanding Officers (COs) to have a CRP which accommodates the religious needs and rights of assigned military personnel, eligible family members, and other authorized users. Per SECNAVINST 5351.1, musicians may be contracted to support religious ministries during worship services, sacraments, rites, and ordinances with appropriate sacred music. 1.1. The object of this contract is to secure the services of a DMA to provide inspirational music in support of the CRP and to provide professional recommendations for the musical program to the presiding chaplain or Civilian Religious Ministry Provider (CRMP.) The DMA functions as part of a religious ministry team (RMT) led by the command chaplain, who is the Department Head accountable to the CO. Other civilian personnel and volunteers may support the musical program of a particular religious faith tradition. These personnel shall function under the leadership of the DMA in concert with the religious worship requirements of the presiding chaplain or CRMP. The presiding chaplain or CRMP is responsible for all elements of a particular worship event, to include the sacred music. All services and rehearsals shall be conducted at the Chapel. 2.0. PERFORMANCE. The performance of this contract is 01 October 2017 “ 30 September 2018 with two option years. 2.1. Report to the Command Chaplain as Department Head who is accountable to the Commanding Officer. 2.2. Provide leadership, direction, and administration for the Catholic and Protestant musical program. 2.3. Accomplish administrative requirements in a timely fashion. 2.4. Be neat, clean, well- groomed and in appropriate clothing when providing services and in public areas. 2.5. Become acquainted with and obey all pertinent DON, and DOD instructions; shall perform in a manner which precludes any waste of government resources; and shall not use government equipment for personal business. All motor vehicles operated on the installation by the contractor shall be registered with base security and operated according to applicable directives. 2.6. Although in fact not a Government employee, shall comply with Executive Order 13490 of January 21, 2009, Ethics Commitments by Executive Branch Personnel. 3.0. TASKS. The contractor shall provide DMA services at the chapel aboard NAVAL STATION MAYPORT, FL. The DMA is use chapel equipment; the contractor will provide the following: 3.1. Musical direction for both Protestant and Roman Catholic worship services. 3.2. Accompaniment for the rendition of music required during worship services. This will include: prelude music, calls to worship, congregational singing, offertories, postludes, and other music as required by the respective chaplain or CRMP. The government will provide music compositions, in part. Additional music presented by the contractor will be based on compositions appropriate to the Church and appropriate for the broad spectrum of the faith group attending worship services. 3.3. Information to the CRP Leading Petty Officer in a timely manner of any needed repair and improvements of the government owned piano, keyboards, and related equipment in the Chapel. 3.4. Coordination and consultation with the officiating chaplain or CRMP concerning the selection of all choral selections, choruses, hymns, and other music utilized in the worship service. 3.5. Timely accomplishment of necessary administrative tasks, including: 3.5.1. Information to CRP personnel for worship service programs/bulletins. 3.5.2. Assist the RMT with planning for the musical support of the CRP worship services, including written requests for securing musical equipment, musical scores, supplies, and other required material to the chapel office. 3.5.3. Submission of all required contract documentation. 3.6. Upon consultation with the Command Chaplain, secure an adequate substitute for vacation periods, illness, inclement weather and/or emergency leave and when otherwise necessary. All compensations for the substitute accompanist shall be the responsibility of the contractor. 3.7. Maintain current certification for access to the installation. Comply with station and government policies and regulations in regard to identification badges, parking, and professional decorum. 3.8. Offerors must be able to perform primarily sedentary work. Some walking, standing, carrying of light items, cleaning of immediate work area is required. 4.0. DELIVERY SCHEDULE. The DMA shall deliver all services as described above and include the following minimum: Item Description of Service and Quantity of Units 001 Piano accompaniment for Protestant and Catholic Worship Services 104 units 002 Special Services 12 units 5.0 POINTS OF CONTACT. 5.1 Contract Subject Matter Expert (KSME) “ CDR Steven Souders, CHC, USN, Command Chaplain (904) 270-5212, steven.souders@navy.mil for all issues regarding execution of contract. 5.2. Technical Proposal Evaluator (TPE) “RPC Jerome Biggins, USN, Leading Chief Petty Officer (904) 270-5212, Jerome.biggins@navy.mil. 5.3. Contracting Officer (KO). The contracting officer has overall responsibility for overseeing the contractor ™s performance in the areas of contract compliance; for reviewing and for resolving all differences between the KO version and the contractor ™s version of events. The KO is the only person authorized to direct the contractor in the performance of his/her contractual duties and to make interpretations of and changes to the contract. The KO is Name, Timothy Merkerson (904) 270-5415, timothy.merkerson@navy.mil. 6.0 PERFORMANCE EVALUATION. Performance evaluations will be conducted on a quarterly basis with a summary annual evaluation. 6.1. The Command Chaplain will provide the contractor with a performance appraisal during the final week of December, March, June, and September. 6.2. The performance appraisal will be based on how effectively and efficiently the contractor fulfills the terms of the contract and furthers the mission of the CRP. PROPOSED EVALUATION CRITERIA 1.0. QUALIFICATIONS. Preferred consideration for the position of DMA will be given to the offeror(s) who best meets the following professional and personal requirements: 1.1.Professional. Offerors for this contract must be musicians with the requisite skills and experience acceptable to lead a variety of religious worship services. 1.1.1.Offerors must be able to sight read music and direct other musicians and vocalists in four-part musical scores. 1.1.2. Offerors must provide an audition of three musical selections to the Command Chaplain. The selections will include: one classical composition suitable for Prelude or Postlude, one hymn of the musician ™s own choosing, and one hymn of the committee ™s choosing to be sight-read at the time of the audition. 1.1.3. Offerors must have a working understanding of Navy organization and the pluralistic ministry requirements that affect the use of chapel facilities and staff. An offeror with no previous Department of the Navy (DON) experience must demonstrate such understanding to the satisfaction of the Command Chaplain within three months of the start date of the contract. 1.2. Personal. Offerors must have a religious background, an impeccable reputation, and amenable personal habits. 1.2.1. Offerors must have a positive personality and pleasant demeanor when interfacing with chapel staff, visitors, military personnel, parishioners, and others. 1.3. Upon selection, the offeror must submit to and satisfy a criminal background check performed by installation security. There is not a requirement for a classified security clearance.
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