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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 13, 2017 FBO #5742
DOCUMENT

R -- NEPEC Data Entry Svc - Attachment

Notice Date

8/11/2017
 

Notice Type

Attachment
 

NAICS

518210 — Data Processing, Hosting, and Related Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 1;1 VA Center;Augusta ME 04330
 

ZIP Code

04330
 

Solicitation Number

VA24117Q0600
 

Response Due

8/24/2017
 

Archive Date

9/23/2017
 

Point of Contact

Tammy Davis
 

Small Business Set-Aside

N/A
 

Description

This is not a Presolicitation or Solicitation announcement. This is a sources sought notice only. The purpose of this sources sought notice is to gain market knowledge of potential Veteran Owned Business and Service Disabled Veteran Owned Business relative to NAICS Code 518210 with a small business size standard not to exceed $25,000,000.00 gross annual receipts. Scope of Work: The contractor shall perform data entry services for VA Connecticut Healthcare System, Northeast Program Evaluation Center (NEPEC), 950 Campbell Avenue, West Haven, CT 06516. The data entry services will be done at the contractor s facility. The data entry services are for NEPEC s data processing project (DPP). The DPP is a generalized data entry project in which data is transferred from paper survey forms to a computer, and a computer-readable representation of the data contained on the forms is produced. See DRAFT statement of work below. Responses to this sources sought notice will be used by the Government to make appropriate determinations about potential sources only. No solicitation is currently available at this time. After review of the responses to this sources sought announcement a synopsis and/or solicitation announcement may be published at a later time. Responses to this notice shall include 1. Company name, address, and point of contact, 2. If you are a certified Service-Disabled Veteran Owned or Veteran Owned business pursuant to NAICS 518210 (must be registered in Vetbiz). 3. A capability statement addressing your organizations ability to perform as a prime contractor. This is not request for proposal and in no way obligates the Government to award any contract. No solicitation is currently available at this time. Please provide responses to this notice to: tammy.davis6@va.gov no later than August 17, 2017. Telephone responses will not be accepted. Responses to this sources sought announcement will not be considered as a response to any solicitation, a request to be added to a prospective offerors list, or to receive a copy of any solicitation. Contractor will provide data entry services for VA Connecticut Healthcare Draft Statement of Work 1. Data Entry Program Product Development: Development and maintenance of computerized data-entry program which ensures 99.5 percent or greater data processing accuracy, provide for data entry double-keying, data range checking, automated field arrangement, padding, embedding, justification, repetition of, or skipping of user-defined fields, mixed alpha/numeric field processing, creation and reorganization of the digitized data entry product. NEPEC will supply the vendor with a blank copy of the survey form along with its associated allowable value list, as the basis upon which data entry program(s) will be constructed and upon which programming and data entry accuracy will be based. NEPEC considers the creation, development, implementation and maintenance of the data entry programs to be so significant to the DPP as to designate the data entry programs performance separate from the data entry itself. Consequently, the data entry programs performance regarding a particular survey form must be certified as accurate by the vendor and by NEPEC before data entry can proceed. The performance of the data entry programs will be judged by the processing of one or more test batches of sample survey forms submitted by NEPEC, which will then be checked and certified as accurate by the vendor. Test batches will range from 10 to 30 forms. Any fees for processing of test batches shall be included in the contract price. NEPEC will then use its own means to verify the accuracy of the test batches and will concur with the vendor s certification when accuracy and performance is achieved. Acceptance of the data entry program product will occur after certification, and will include program maintenance and support throughout the contract period. All of NEPEC s survey forms, documentation materials, allowable value lists and other materials are subject to errors and omissions. NEPEC endeavors to provide the most accurate, up-to-date materials, but from time to time will require modifications of data entry programs. Modifications, up to and including 10% of the survey form and its allowable value list which require subsequent modification of the data entry programs may be requested at any time during the contract period without incurring additional programming charges or requiring amendments to this contract. NEPEC requires that the vendor produce the data entry program product, ready for testing, specific to any given forms within one business day from its submission. Data Entry and Forms Management: Data Entry from a number of survey forms supplied by NEPEC, which are typically column-coded, but which may also be free-form, or irregularly coded depending upon NEPEC s needs. Since NEPEC is composed of many evaluation divisions, each of which has similarly appearing forms, it is essential that the vendor use methods which guarantee that the evaluation divisions forms and their resultant digitized products not be commingled during data entry, transportation and storage. NEPEC will provide the vendor with unique names to use when referencing evaluation division, forms, and the digitized products according to an established name spacing convention. The vendor will provide a means for error detection concurrent with data entry such that the data entry operator can provide a clearly visible indicator or the error on the form itself. This is accomplished by identification of each range error and unacceptable data on the physical form by tagging (i.e., using small yellow self-adhesive notes) the form at the point of error with a brief description of the error, (i.e., column 26 out of range, left blank, etc.). The digitized data entry product consists of a single ASCII flat file for each form processed. The file will be encrypted using software and instructions supplied by the vendor on CB media and/or returned via e-mail to the vendor per instructions provided. Media must be readable by the MS Windows XP microcomputer operating system. The cost for this media shall be borne by the vendor, and incorporated into the cost associated for routine processing of a form. ASCII files shall be named according to the flowing name spacing convention, and are associated with an accurate file creation date. The file name spacing convention used by NEPEC takes the form of: PpFFmmDD.DAT, where: P.p=NEPEC program namespace for the project FF=form designation for this project mm=month of file creation, numeric 01 to 12 DD=day of file creation, numeric 01 to 31.=file separator DAT=NEPEC suffix designation data type For example, the file HVFB0901.DAT indicates this file contains raw data (.DAT ) for the NEPEC program namespace ( HV ), that the digitized data is derived from survey form B ( FB ), and that this file was created on September 1. At times NEPEC will have forms that need to be processed by more than one evaluation division at the same time. When this occurs, digitized data that the vendor creates starting with identical program namespace i.e. HVFB AND HVFO may be placed on the same CD as storage capacity permits, or emailed separately through encrypted email. Files with differing program namespace must be placed on separate CDs or emailed separately. All CDs will have an exterior label listing the files that are contained on the CD as well as the number of records on each file and date created. All datasets should be zipped and the zipped files should be password protected if they are copied to CDs. Digital files that are transferred to NEPEC by encrypted email do not need to be additionally password protected Accepted data files will be archived for the duration of this contract. NEPEC will require at times copies of certain archive files to replace original copies. Requests for archive files will be granted without surcharge. All archived data are owned by NEPEC, and at the completion of the DPP for a particular form, at the termination of the overall DPP, or at the completion of this contract the vendor will surrender relevant portions of the archive to NEPEC, and will certify in writing that no additional copies exist and that data has been erased from the system. NEPEC requires that the vendor complete data entry for a given form within a maximum of three business days from its submission for jobs as defined by one crate. Completion of data entry for more than one crate will be within 5 business days. On occasion, this deadline may be subject to adjustment as agreed between NEPEC and the vendor, based upon NEPEC s project priority and current vendor workload. 3. Transportation of forms and products: forms comprising the DPP are placed in boxes or crates for transportation to, and from the vendor. These forms are filed sequentially in a manner which has great importance to the efficient forms management operations of NEPEC s evaluation divisions. It is essential that the vendor preserve form-filing sequence when performing data entry and during transportation of all DPP forms. The vendor is responsible for initiating and maintaining a system for transportation of all forms and products. The vendor is required to pick up the forms, comprising the DPP, on as needed basis and delivering inputted forms and CD media (if applicable) back to NEPEC. All costs associated with the transportation of the forms will be the responsibility of the vendor. Transportation of forms and products must be done in a manner that keeps all items safe and secure. NEPEC will not be responsible for payment to vendor for any items lost during transportation and vendor will be required to reimburse NEPEC for costs due to the loss of items during transportation. Time required for transportation will not affect completion deadlines for forms and products. All pick ups and deliveries shall be done between the hours of 8:00am and 4:30pm Monday through Friday, excluding federal holidays.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ToVAMROC402/ToVAMROC402/VA24117Q0600/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-17-Q-0600 VA241-17-Q-0600.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3728105&FileName=VA241-17-Q-0600-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3728105&FileName=VA241-17-Q-0600-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA Medical Center CT;90 Cambell Avenue;West Haven, CT

Zip Code: 06110
 

Record

SN04624875-W 20170813/170811231844-432b0b2c20577c17ca4135e7c85fe833 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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