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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 16, 2017 FBO #5745
DOCUMENT

R -- Domestic Courier Service (Philippines) - Attachment

Notice Date

8/14/2017
 

Notice Type

Attachment
 

NAICS

492110 — Couriers and Express Delivery Services
 

Contracting Office

Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Northern California HealthCare System;150 Muir Road;Martinez CA 94553-4668
 

ZIP Code

94553-4668
 

Solicitation Number

VA26117Q0952
 

Response Due

9/1/2017
 

Archive Date

10/1/2017
 

Point of Contact

cristina.lansangan@va.gov
 

E-Mail Address

Cristina.Lansangan@va.gov
(Cristina.Lansangan@va.gov)
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The VA Manila Regional Office and Outpatient Clinic located at 1501 Roxas Boulevard, Pasay City, Philippines, is requesting quotes for Domestic Courier Delivery Services for the delivery of packages containing documents, medications, medical supplies and prosthetic supplies to veteran consignees located in Metro Manila, Luzon, Visayas and Mindanao. Interested offerors shall be physically located in Metro Manila, Philippines and have an existing delivery network to accomplish the required courier delivery service. This combined synopsis solicitation is in accordance with FAR 13.106-1. The NAICS code is 492110 Courier and Express Delivery Services with a size standard of 1,500 employees. Responses are due by September 1, 2017 at 4:00 PM PST. VA261-17-Q-0952 is being issued as a request for quotation (RFQ) and contains clauses and provisions that are in effect through Federal Acquisition Circular (FAC) 2005-95. Responses must be emailed to cristina.lansangan@va.gov. No telephone responses will be accepted. No reimbursement for any costs associated with providing capability statements will be provided by the Government. PAGE 1 OF 1. REQUISITION NO. 2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL TIME 9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR: SMALL BUSINESS HUBZONE SMALL BUSINESS SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM EDWOSB 8(A) NAICS: SIZE STANDARD: 11. DELIVERY FOR FOB DESTINA- TION UNLESS BLOCK IS MARKED SEE SCHEDULE 12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) 13b. RATING 14. METHOD OF SOLICITATION RFQ IFB RFP 15. DELIVER TO CODE 16. ADMINISTERED BY CODE 17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE TELEPHONE NO. DUNS: DUNS+4: PHONE: FAX: 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM 19. 20. 21. 22. 23. 24. ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT (Use Reverse and/or Attach Additional Sheets as Necessary) 25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED. 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS: 30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012) PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 7. FOR SOLICITATION INFORMATION CALL: STANDARD FORM 1449 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 12 VA261-17-Q-0952 08-11-2017 Cristina Mae Lansangan 632 318 8332 09-01-2017 4:00pm Department of Veterans Affairs Manila Regional Office and Outpatient Clinic 1501 Roxas Boulevard Pasay City Philippines x 334310 X N/A X See Statement of Work Department of Veterans Affairs Manila Regional Office and OPC 1501 Roxas Boulevard Pasay City Philippines Department of Veterans Affairs Fiscal Service 1501 Roxas Boulevard Pasay City PH See CONTINUATION Page See CONTINUATION Page X X Cristina Mae Lansangan NCO2115L2-0742 Table of Contents SECTION A 2 A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 2 SECTION B - CONTINUATION OF SF 1449 BLOCKS 4 B.1 CONTRACT ADMINISTRATION DATA 4 B.2 STATEMENT OF WORK 5 SECTION C - CONTRACT CLAUSES 8 C.1 52.232-18 AVAILABILITY OF FUNDS (APR 1984) 8 C.2 52.243-1 CHANGES FIXED-PRICE (AUG 1987) ALTERNATE I (APR 1984) 8 C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) 9 C.4 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) 9 SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 10 SECTION E - SOLICITATION PROVISIONS 11 E.1 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (APR 2014) 11 E.2 52.216-1 TYPE OF CONTRACT (APR 1984) 11 E.3 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) 11 E.4 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) 11 SECTION B - CONTINUATION OF SF 1449 BLOCKS B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: b. GOVERNMENT: Contracting Officer 36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Manila Regional Office and OPC 1501 Roxas Boulevard Pasay City PH 1302 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [X] 52.232-34, Payment by Electronic Funds Transfer Other Than System For Award Management, or [] 52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly [] b. Semi-Annually [] c. Other [X] every two weeks 4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted via electronic mail to VENDOR-PAYMENT.VBAMPI@VA.GOV within 10 work days after completion of the service. 5. VAT EXEMPTION: The U.S. Government is exempt from payment of tax as a qualifying entity under Section 3(b)(3) of Revenue Regulations No. 6-97 dated January 2, 1997. In accordance with this regulation, all sales made by contractors or suppliers to the U.S. Government are subject to zero percent (0%) rate and are, therefore, not subject to value added tax. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE B.2 STATEMENT OF WORK OBJECTIVE The Contractor shall provide domestic courier delivery services to the US Department of Veterans Affairs (USDVA) for the delivery of packages containing documents, medications, medical supplies and prosthetic supplies to veteran consignees located in Metro Manila, Luzon, Visayas and Mindanao. Contractor shall provide all necessary materials, equipment, supplies, labor and transportation to perform the requirements of this contract. The Contractor shall manage the total work effort associated with the services required herein to assure adequate and timely completion of these services. The Contractor shall maintain an adequate workforce to complete the work in accordance with the time and quality standards specified herein. ESTIMATED ANNUAL QUANTITIES Contractor shall pick-up, process and ship an average of 150 packages per day, consisting of various package sizes, to be delivered to veteran consignees in Metro Manila, Luzon, Visayas and Mindanao. Small Pouch, 36cm x 20cm x 1cm 12,000 pieces Large Pouch, 49cm x 30cm x 2cm 18,000 pieces Box, Various Sizes 9,000 pieces PRICE/COST SCHEDULE Contractor shall provide rates for the following services: Shipping Cost for Regular Delivery to Metro Manila, Luzon, Visayas and Mindanao Shipping Cost for Perishable Items Shipping Cost for locations that are outside the regular delivery area or not directly served Return to Sender (RTS) Fee COURIER SERVICE REQUIREMENTS Pick-up Requirements Contractor shall pick-up packages for shipping no later than 4:00pm from Monday-Friday except on official holidays observed by the US Embassy. Saturday pick-up schedule shall be coordinated with the courier service provider at least one (1) week in advance. Contractor shall notify the USDVA Point of Contact (USDVA POC) no later than 9:00am in case pick-up of packages cannot be scheduled for the day due to inclement weather. Contractor shall notify the USDVA POC at least two (2) weeks in advance of special non-working holidays where pick-up and delivery of packages cannot be made. Contractor shall designate a primary in-house courier and alternate to check the Air Waybill (AWB) against the packages being shipped out. The in-house courier shall be knowledgeable of the area zip codes and areas directly serviced by the Contractor. The in-house courier shall perform inspection of outgoing packages and ensure that these are properly sealed. Handling and Transport of Packages Contractor shall ensure proper handling and transport of packages at all times. Contractor shall ensure that the holding/staging area for packages for delivery is secure, with adequate ventilation and controlled temperature not more than 25 degrees Celsius. Insurance Contractor shall provide insurance coverage of up to P800,000.00 per air waybill for packages shipped by USDVA. Delivery Lead Time Contractor shall deliver packages to veteran recipients based on the Contractor s standard delivery lead time. Delivery of perishable or refrigerated packages shall be made within 24-48 hours after pick-up. Contractor shall notify the USDVA POC if delivery cannot be made within 48 hours for packages containing perishable items. Special Delivery Requirements Contractor shall deliver to the consignee or his authorized representative only. Contractor shall make at least two (2) attempts to deliver the package to the consignee. After two (2) attempts, Contractor shall notify the USDVA POC via e-mail to request for final disposition prior to returning the package to USDVA. Package Tracking and Consignee Notification Contractor shall have a package tracking mechanism in place that is available and accessible to both consignee and USDVA. Contractor shall provide delivery notification to the consignee via text message. Contractor shall notify the consignee of unsuccessful delivery attempts via text message and shall coordinate to re-schedule delivery of the package. Returned Shipments Contractor shall return all undelivered packages to USDVA within seven (7) days after pick-up. Contractor shall notify the USDVA POC via e-mail to provide the list of undelivered packages prior to return. Contractor shall mark each returned package with the original AWB reference and reason for return/non-delivery. Point of Contact (POC) for Inquiries and Follow-up Contractor shall designate a Project Coordinator who will be the primary point of contact for inquiries and other concerns from USDVA. The Project Coordinator shall notify the USDVA POC of undelivered/returned packages and the corresponding reason for non-delivery/return within 24-48 hours of the delivery attempt of packages for areas served directly. Contractor shall provide the name, phone number and e-mail address of the Project Coordinator within five (5) days after contract award. POC shall acknowledge receipt of e-mail inquiries from USDVA within one (1) business day and provide a response within three (3) to five (5) business days. Supplies Contractor shall replenish shipping supplies on a weekly basis. Facility Access Requirements Contractor shall submit the following requirements for couriers and drivers assigned to pick-up packages from USDVA within 30 days after contract award: Vehicle Information Make, Model, Color and Plate Number Names of Drivers and Couriers Current NBI Clearance Current Police Clearance Current Barangay Clearance 2 x 2 ID picture Invoices Contractor shall submit an electronic copy of the Invoices to USDVA every two (2) weeks for certification. Invoices and attached Air Waybills shall be arranged in numeric sequence to facilitate prompt certification and payment. Invoices for returned shipments shall be sorted based on the account number referenced in the original AWB. Contracting Officer s Representative (COR) USDVA will designate a COR who will provide technical guidance regarding the work to be performed under this contract. The foregoing is not to be construed as authorization to furnish advice or information to the Contractor relative to the financial or legal aspect of this contract, as such is the sole responsibility of the Contracting Officer. Notwithstanding the Contractor s responsibility for management during the performance of this contract, the COR will be the primary point of contact between USDVA and the Contractor. The COR will be responsible for verifying contract compliance. After contract award, any incidents of Contractor s non-compliance shall be forwarded immediately to the Contracting Officer. SECTION C - CONTRACT CLAUSES C.1 52.232-18 AVAILABILITY OF FUNDS (APR 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) C.2 52.243-1 CHANGES FIXED-PRICE (AUG 1987) ALTERNATE I (APR 1984) (a) The Contracting Officer may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract in any one or more of the following: (1) Description of services to be performed. (2) Time of performance (i.e., hours of the day, days of the week, etc.). (3) Place of performance of the services. (b) If any such change causes an increase or decrease in the cost of, or the time required for, performance of any part of the work under this contract, whether or not changed by the order, the Contracting Officer shall make an equitable adjustment in the contract price, the delivery schedule, or both, and shall modify the contract. (c) The Contractor must assert its right to an adjustment under this clause within 30 days from the date of receipt of the written order. However, if the Contracting Officer decides that the facts justify it, the Contracting Officer may receive and act upon a proposal submitted before final payment of the contract. (d) If the Contractor's proposal includes the cost of property made obsolete or excess by the change, the Contracting Officer shall have the right to prescribe the manner of the disposition of the property. (e) Failure to agree to any adjustment shall be a dispute under the Disputes clause. However, nothing in this clause shall excuse the Contractor from proceeding with the contract as changed. (End of Clause) C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) C.4 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS Contractor shall provide supporting documentation to demonstrate understanding of the Government s requirements and provide a clear process to provide domestic courier delivery services in accordance with the Statement of Work (SOW). Contractor s offer shall include the following information: Supporting information to demonstrate the contractor s capability to provide the service in the Philippines (i.e. number and location of offices/branches in the Philippines) List of areas served by the contractor to include: Areas with door-to-door delivery Serviced areas where the package shall be claimed at the nearest branch Contractor s Price Schedule Contractor s standard delivery lead time to Luzon, Visayas, Mindanao and within Metro Manila to include door-to-door delivery to areas that are directly served, as well as for areas where door-to-door delivery is not available (consignee will claim the package at the nearest branch). Description of Contractor s capability to provide adequate staffing and transportation support to meet the package pick-up schedule required by the SOW Number of staff who will be assigned to handle the requirements of USDVA Number of vehicles that can perform pick-up and dispatch of packages for USDVA Description of Contractor s capability to meet the special delivery requirements stated in the SOW Delivery to consignee only or authorized representative Number of attempts to deliver and coordination of delivery with consignee and USDVA Description of Contractor s capability to provide package tracking and delivery notification status for all packages Tracking mechanism for all outgoing packages Delivery notification to the consignee via text message Text notification to consignee to re-schedule package delivery SECTION E - SOLICITATION PROVISIONS ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: E.2 52.216-1 TYPE OF CONTRACT (APR 1984) The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation. (End of Provision) E.3 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) The Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, each initial offer should contain the offeror's best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary. (End of Provision) E.4 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers (listed in relative order of importance: 1. Technical Capability 2. Price Offerors shall provide, with their offer, the contact information for two references, for whom you have provided services that are comparable to the kind and size being requested in the solicitation. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCHCS/VANCHCS/VA26117Q0952/listing.html)
 

Document(s)

Attachment
 

File Name: VA261-17-Q-0952 VA261-17-Q-0952.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3729622&FileName=VA261-17-Q-0952-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3729622&FileName=VA261-17-Q-0952-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Manila Regional Office and OPC;1501 Roxas Boulevard;Pasay City

Zip Code: 1302
 

Record

SN04628311-W 20170816/170814232358-9a8955aebc4537557692082d30de9abb (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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