SOLICITATION NOTICE
66 -- Reload of High Dose Irradiators - Statement of Work (SOW)
- Notice Date
- 8/15/2017
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334517
— Irradiation Apparatus Manufacturing
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute of Allergy & Infectious Diseases/AMOB, 5601 Fishers Lane, 3rd Floor MSC 9822, Bethesda, Maryland, 20892, United States
- ZIP Code
- 20892
- Solicitation Number
- RFQ-RML-C-1854717
- Archive Date
- 9/21/2017
- Point of Contact
- Tamara K. McDermott, Phone: 406-375-7487
- E-Mail Address
-
tamara.mcdermott@nih.gov
(tamara.mcdermott@nih.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Provisions & Clauses (FULL TEXT) Statement of Work (SOW) OVERVIEW This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation document will not be issued. Submit offers on RFQ-RML-C-1854717. This solicitation is a request for quotes (RFQ). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95 effective January 19, 2017. The associated North American Industry Classification System (NAICS) code for this procurement is 334517 Irradiation Apparatus Manufacturing with a small business size standard of 1,000 employees. This acquisition will be processed under Simplified Acquisition Procedures, FAR Part 13 (Subpart 13.5 Simplified Procedures for Certain Commercial Items). This is a Total Small Business Set-Aside and a SBA Non-Manufacturer Rule Class Waiver for "Irradiation Apparatus Manufacturing" applies. It is anticipated that one firm fixed price contract will be awarded. STATEMENT OF NEED The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement to contract the services of a Nuclear Regulatory Commission (NRC) designated manufacturing and distribution (M&D) licensee to perform source exchange on two J.L. Shepherd & Associates (JLS) irradiators located at its Rocky Mountain Laboratories facility in Hamilton, Montana and the National Institutes of Health (NIH) main campus in Bethesda, Maryland. The selected vendor will provide all labor, equipment, and material to install new source capsules as well as take possession and remove, decommission, transport, and recycle the source capsules being replaced as outlined in the Statement of Work included in this solicitation package. PERIOD OF PERFORMANCE The Government estimates total period of performance is from award date of September 19, 2017 through September 18, 2018. PLACE OF PERFORMANCE This requirement will be performed at the following locations: • NIH Main Campus - C.W. Bill Young Center 33 North Drive Bethesda, MD 20892 • Rocky Mountain Laboratories 903 South 4th Street Hamilton, MT 59840 SITE VISIT Pre-award contractor visits to verify site information are allowed at Contractor's expense. INSTRUCTIONS All interested vendors shall provide a quote for the requirement as outlined in the SOW. The Government may evaluate only those quotes that fully meet the requirements as outlined in the SOW and respond to the instructions and requirements below. Failure to furnish a full and complete quote as instructed may result in the Offeror's response being considered non-responsive and will therefore be eliminated from further consideration and award. Quote must be submitted via email to the Contract Specialist, Tamara McDermott, at tamara.mcdermott@nih.gov on or before Wednesday, September 6, 2016, 5:00 PM EST. All or part of the successful offeror's quote may be incorporated in any contract resulting from this solicitation. The successful offeror's quote may be incorporated by reference. By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) https://www.sam.gov/portal/public/SAM/ prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. [Note: Lack of registration in the SAM will make an offeror ineligible for award]. SAFETY RECORD AND INELIGIBILITY Any company who has had an overexposed employee is not eligible to quote on this requirement due to perceived lack of safety culture. EVALUATION NIAID will evaluate all quotes to determine the best value to the government. NIAID will make a Best Value Determination based on the capability of each offeror's quote to meet the tasks and requirements outlined in the Statement of Work, past performance, and reasonable price. The Government's objective is to obtain the highest technical quality necessary to achieve the project objectives, with a realistic and reasonable cost. Technical and past performance non-price factors will be considered more important than price during the evaluation process. In the event quotes are evaluated as technically equal in quality, price or cost will become a major consideration in selecting the successful Offeror. For non-price evaluation, the factors described below shall be used by the Government to evaluate offers. For Technical Criteria, quotes will be evaluated based on the following criteria: a) Contractor must provide documentation demonstrating the authority to perform the source reload task. According to the Sealed Source and Device Registration (SSDR) Certificate No: CA598D113S, the JLS Model 484-C irradiator is a Category I self-contained dry storage irradiator. Therefore, the Contractor providing the service shall be authorized by NRC or an Agreement State (Atomic Energy Act of 1954, as amended) in their license to provide service (source exchange) to Category I self-contained dry storage irradiators at the customer's job site. b) Contractor shall provide specifications and registrations demonstrating the proposed sealed sources are suitable and appropriately authorized by the NRC for installation in a JLS Model 484-C irradiator. c) Contractor must provide proof of Trustworthy and Reliability determination for all workers who will be performing the source reload task and for any employees who will be receiving NIAID's sensitive information as required under 10 CFR Part 37, "Physical Protection of Category 1 and Category 2 Quantities of Radioactive Material". d) Contractor shall provide education and experience histories for all workers who will be on-site during the source reload. NIAID reserves the right to deny access to any individual(s) deemed unsuitable upon review of credentials and past performance. e) The Contractor must possess a satisfactory record of past performance in terms of safety and regulatory compliance to be considered for selection. Any history of injury, overexposures, NRC violations, etc. that occurred while performing this type of work may render the Contractor's offer ineligible. f) The Contractor must provide a written schedule of work to be completed. If any factors exist that will potentially impact the project schedule or deliverable they should be identified and mitigations factors should be presented. g) The Contractor must demonstrate the capability to provide ongoing service and repair, including access to replacement parts, for NIAID's JLS Model 484-C irradiator. PAST PERFORMANCE The Government will review the Contractors past performance by collecting and evaluating information provided by references. These references will be used, in addition to any other past performance information evaluated by the contracting officer, to develop a performance risk rating. The Government may contact references offered and those other than identified by the Contractor and use that information in the past performance evaluation. If the Contractor does not have any past performance information, the Contractor will be given a neutral rating and will not be evaluated favorably or unfavorably for this criterion. Contractor shall provide three references where radioactive source reload work was carried out on equipment similar to NIAID's Model 484-C irradiator. Reference shall be for projects performed as the Prime Contractor and no more than five years old. Offeror may provide information on problems encountered on the contract(s) and corrective actions taken to resolve those problems - shall not exceed three pages in length. Offeror shall have references submitted directly to the contracting office by the solicitation closing date. For each reference, the following information is required: a) Company name. b) Company address. c) Company point of contact: name, phone number and email. d) Brief description of work e) Dollar amount of contract DISCUSSIONS The Government intends to award without discussions, but reserves the right to conduct discussions should it be deemed in the Government's best interest. QUESTIONS If you have questions regarding this requirement, please submit inquires immediately, but no later than Wednesday, August 30, 2016, 5:00 PM EST, via email to the Contract Specialist, Tamara McDermott at tamara.mcdermott@nih.gov. The Government will issue an amendment to the RFQ responding to all questions, if needed. PROVISIONS, CLAUSES & OTHER The following Federal Acquisition Regulations (FAR) provisions and clauses are incorporated by reference and full text versions may be accessed electronically at: https://www.acquisition.gov/far/. FAR 52.212-1 Instruction to Offerors - Commercial Items (Jan 2017) FAR 52.212-4 Contract Terms and Conditions - Commercial Items (Jan 2017) FAR 52.223-3 Hazardous Material Identification and Material Safety Data (Jan 1997) FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) The following additional Health and Human Services Acquisition Regulations (HHSAR) provisions and clauses are applicable to this requirement: HHSAR 352.203-70 Anti-Lobbying (December 18, 2015) HHSAR 352.208-70 Printing and Duplication (December 18, 2015) HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015) HHSAR 352.223-70 Safety and Health (December 18, 2015) Copies of the above-referenced clauses are available from http://www.hhs.gov/policies/hhsar/ or upon request, either by telephone or fax. The following additional HHSAR and FAR provisions and clauses are applicable to this requirement and provided in full text as an attachment: FAR 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation (Feb 2015 and DEVIATION 2015-02) FAR 52.203-99 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Feb 2015 and DEVIATION 2015-02) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2017)
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