SOURCES SOUGHT
Q -- Hematology Testing
- Notice Date
- 8/16/2017
- Notice Type
- Sources Sought
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of the Air Force, Air Combat Command, 9 CONS, 6500 B St Ste 101, Beale AFB, California, 95903-1712
- ZIP Code
- 95903-1712
- Solicitation Number
- F1H4M77207AW01
- Archive Date
- 9/6/2017
- Point of Contact
- Charidy Vessels, Phone: 5306343769, Eric R. Schmitt, Phone: 530-634-3411
- E-Mail Address
-
charidy.vessels@us.af.mil, eric.schmitt@us.af.mil
(charidy.vessels@us.af.mil, eric.schmitt@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- SOURCES SOUGHT Hematology Testing Beale Air Force Base, California THIS IS A SOURCES SOUGHT SYNOPSIS ONLY. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS SOURCES SOUGHT. PLEASE DO NOT REQUEST A COPY OF A SOLICITATION, AS ONE DOES NOT EXIST. The 9th Contracting Squadron, located at Beale Air Force Base (AFB), CA, 95903, is seeking information about qualified sources to provide a Hematology testing under a Cost-per-Test (CPT) Agreement. All equipment and reagents/consumables shall be supplied and serviced through the Contractor to include all parts, equipment, supplies, and other services required to ensure the Beale AFB Laboratory is able to meet its objectives. Interested parties should submit a notice of ability to provide the requested service and equipment by returning the information below by 1600 / 4:00 p.m. (PST) Tuesday, 22 August 2017, to Charidy Vessels, as follows: Via E-mail: Charidy.vessels@us.af.mil If you have any questions, please contact Charidy Vessels by phone at (530) 634-3769. Below are the specifications for the requested Hematology testing: The Government will order items on as-needed basis, and shall only pay for the actual number of tests ordered, received, and accepted by the Government. The quantities listed herein represent anticipated test volumes for the period of performance listed. 1.1. Instruments/Equipment 1.1.1. The systems allow for state of the art technology such as Fluorescent Flow Cytometry for a full WBC 5-part differential from the time of adding the specimen to the analysis of results and transfer for those results to the Laboratory Information System (LIS). 1.1.2. The analyzers system must include a data management system for control of the operation of the analyzer systems, management of the quality control program, management of the on-instrument useful life of the reagents/reagent packs, and management of patient results; and a printer for the production of hard copy patient reports and other reports generated via the analyzer system's data management system. 1.1.3. The analyzers must have primary and alternate tube sampling system. 1.1.4 The analyzer systems shall provide users with reliable tests results that are critical for patient care. The analyzer systems must be capable of performing in low, medium and high volume work periods to produce results that are accurate and precise throughout the manufacturer's stated specifications. 1.1.5 Initial startup from the shutdown state must not exceed 20 minutes. 1.1.6 The analyzer systems must come equipped with an un-interrupted power supply capable of providing all necessary electrical power to all components of the hematology system, for a minimum of thirty (30) minutes. 1.1.7 The analyzer systems and all reagents shall be FDA approved. Serologic analyzers and associated parts and accessories shall be new. No used, refurbished or like-new equipment will be provided in support of the contract at any time. 1.1.8 The analyzer systems shall have clot detection capabilities. 1.1.9 The analyzer systems must report Red Blood Cell (RBC) and White Blood Cell (WBC) data to three decimal places. 1.1.10 The analyzer systems shall have a WBC linearity of 0-440 x 103/µl. 1.1.11 The analyzer systems must count up to 30,000 cells per analyte to ensure accurate identification of cells. 1.1.12 The analyzer systems shall have a Hematocrit linearity of at least 75%. 1.1.13 The analyzer systems shall have a Platelet linearity of at least 5 x 106/µl. 1.1.14 The analyzer system should directly measure Hct. 1.1.15 The analyzer system should accommodate for small sample volume. 1.1.16 The analyzer should provide a single aspiration pathway to eliminate mode to mode-calibration and additional operator intervention. 1.1.17 The analyzer systems shall offer user defined suspect flags settings for optimization of review rates. 1.1.18 Lab Layout. Analyzers must not exceed the lab layout dimensions below in order to meet the physical space limitations. 50'' Minimum 6 inch clearance from back of instrument to the back of the countertop. 2.1 Reagents /Consumables 2.1.1 The analyzer must have the ability for onboard reagent monitoring. 2.1.2 Reagent containers must have at least 60 days open stability on all reagents. 2.1.3 Reagents must be able to perform the indices listed in Table 1 at all times. 2.1.4 The indices listed in Table 2 must be approved by the FDA for whole blood samples. 2.1.5 Reagents must have minimum shelf life upon receipt by the Government of at least four (4) weeks, or if this shelf life cannot be met, the Contractor must identify the guaranteed shelf life after receipt that can be accommodated. 2.1.6 All reagents provided will be identical to those used in the FDA 510K approval application. The reagents/reagent packs will be provided as follows: 2.1.7 Be provided by the manufacturer of the equipment. 2.1.8 Be marked with the required storage temperature. 2.1.9 Reagents must be shipped in a manner that will preserve the proper storage temperature during transportation and be delivered on time at the appropriate storage temperature. 2.1.10 The contractor shall provide the reagents/reagent packs, calibrators/standards, user-replaceable maintenance items and analyzer specific tools/supplies. 2.1.11 Emergency orders will be delivered within 24 hours after the order is placed by 1400 Monday through Thursday. 2.1.12 The Government retains the right to modify the quantity of each reagent/reagent pack based on changing patient population and test requests. 2.1.13 The reagent for Hemoglobin testing must be Cyanide free. 2.1.14 Reagents shall minimize interference to WBCs due to lipemia or turbidity to reduce manual confirmatory procedures. 2.1.15 QC peer group data must have electronic data upload capability. 2.1.16 The system must provide standardized reagents and control reagents for all 5-part systems. Table 1 Indices White Blood Cell (WBC) Red Blood Cell Immature Granulocyte Hemoglobin Neutrophil Hematocrit Lymphocyte MPV Monocyte MCH Basophil MCHC Eosinophil RDW Platelet Maintenance and Service 3.1 Maintenance 3.1.1 At the start of the contract, the Contractor shall have a contract representative and alternate responsible for scheduling and coordination of service calls. The name and phone number of the designated individual and alternate shall be provided to the Laboratory Services Element Chief at (530) 634-4450. 3.1.2 The contractor shall perform all calibrations on the system and provide the reports to the Laboratory Services Element Chief. 3.1.3 Contractor shall deliver all new equipment to the Property Management Section at the beginning of the contract. Clinical Engineering Section will perform acceptance inspection and establish maintenance records for equipment. These records will be maintained for the duration of the contract period. Clinical Engineering will maintain historical data that shows the acceptance inspection and services performed on the equipment by Medical Maintenance and/or the MFG as long as the equipment is in the Government Facility. 3.1.4 Any and all equipment contracts to include, lease, cost per test, loan, etc., must be reviewed and approved by the Chief, Clinical Engineering and reviewed by the PBO for purposes of maintenance and accountability, whether accomplished by in-house maintenance or contract personnel. 3.1.5 The Beale Medical Maintenance Branch will first evaluate any equipment malfunction and facilitate repairs (screening process). If a service call is necessary, the Contractor shall provide unlimited service calls. Only the Medical Maintenance Branch will determine if the required repair service is emergency or routine. 3.1.6 The contractor shall be responsible for furnishing maintenance, services, repairs and parts as required in order to maintain the system is operating in the proper working condition in accordance with the Original Equipment Manufacture's (OEM) specifications. 3.1.7 The contractor is required to maintain all equipment installed under this contract except for repairs necessitated by willful damage or negligence on the part of the U.S. Government. 3.1.8 The contractor shall provide a full unscheduled and preventive maintenance service for the performance period at no additional cost. Service shall include repair and replacement of defective parts, complete maintenance program (as required by the manufacturer's manuals), and hotline telephone service to assist operators in troubleshooting problems i n accordance with paragraph 3.4.2 of this Statement of Work. 3.2 Service 3.2.1 Upon notification of equipment failure, the Contractor shall respond to telephonic requests for unscheduled repair within one (1) working day. Should the analyzer become inoperable, the Contractor's technical specialist must be on-site within eight (8) hours of initial notification. 3.2.2 All work shall be performed in a professional manner by an authorized service representative or have two (2) years of maintenance experience on the contracted equipment. If any deficiencies are found due to negligence of the service representative, the contractor shall be required to correct the deficiency to a fully operational status in accordance with manufacturer specifications at no additional cost to the U.S. Government. 3.2.3 Services are to be performed during the month(s) of October through September. Contractor shall respond within 48-hours, during normal duty hours of 7:30 AM and 6:00 PM excluding Federal Public Holidays. 3.2.4 LEGAL PUBLIC HOLIDAYS: New Year's Day, January 1 Martin Luther King's Birthday, 3rd Monday in January Washington's Birthday, 3rd Monday in February Memorial Day, last Monday in May Independence Day, July 4 Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran's Day, November 11 Thanksgiving Day, 4th Thursday in November Christmas Day, December 25 3.2.5 The government and the contractor's service representative shall exchange any hazard communication information before the commencement of any repair. 3.2.6 When required, the contractor's service representative will comply with the Office of Safety and Health Administration lockout/tag out standards while performing maintenance on equipment. 3.2.7 Upon completion of services by the contractor's service representative, a written service report shall be provided to the Laboratory Services Element Chief. The service report shall provide detailed information regarding the cause of the equipment malfunction and corrective action taken. Include, at a minimum, 1) the time required to complete the work 2) price of labor (hourly rate) 3) list of parts replaced with part numbers and prices for each part 4) Nomenclature and Serial Number 5) Date 6) Name of the Technician. 3.2.8 In the event all information is not available to the contractor's service representative when services are performed, the initial service report shall include all available information. The contractor shall provide the balance of the required information to the maintenance manager no later than 10 days after services are completed. 3.2.9 Contractor's service representative will be factory trained and have a minimum of two years of experience working on the contracted equipment. 4.1 Delivery/Installation 4.1.1 The Analyzer will be delivered to the location as indicated below within 30 calendar days after contract award. Equipment setup, on-site training, method validation studies, and analytical measurement range/linearity verification, shall (must) be completed by Contractor personnel within a period of time to ensure that equipment is fully operational on or before 1 October 2017. During the initial implementation, a dedicated technical representative must be available on site throughout the entire implementation period. Substitutions must be coordinated with the COR. 5.0 Training: 5.1.1 The Contractor will provide initial on-site operator training to all technicians assigned to the Clinical Laboratory prior to initiation of use of the analyzer for patient testing. In addition, the Contractor will provide at least one (1) training slots per analyzer at the Contractor's training site at no additional cost to the U.S. Government. The Contractor may charge the Government only for training services exceeding the basic requirement for a given year. Such training will be provided during designated implementation weeks and at mutually times, between the hours of 7: 30 am - 5:00 pm local time. 5.1.2. Upon renewal of the 3rd option year and in the case of any significant software or assay procedural updates, the Contractor shall provide one (1) primary (key) operator training slot per major analyzer. This training can be on or off-site at the Contractor's full expense. 5.1.3 The Contractor will provide online user training, continuing education credits for online training offerings, and educational opportunities via webinars. • *All listed items are for Brand Name or Equal. No reimbursement will be made for any costs associated with providing information to this sources sought or any follow-up information requests. The purpose of this synopsis is to notify the industry of the USAF intent for contract action and to gain knowledge of potentially qualified sources and their size classifications (small business, large business, service-disabled veteran, etc.). This will be a 100% Small Business Set-Aside. The North American Industrial Classification System (NAICS) Code is 334516, Analytical Laboratory Instrument Manufacturing. The Standard Industry Code for this procurement is 2826. The small business size standard for this procurement, as defined by the U.S. Small Business Administration is 1,000 employees. Please provide any suggestions or requests if you feel a more appropriate NAICS code exists. The proposed contract action is anticipated to be issued as a firm-fixed price award. Offeror Name: Address: Point of Contact: Phone Number: E-mail Address: Tax Identification Number (TIN): DUNS: CAGE Code: Circle one: Offeror is / is not a small business. Circle one: Offeror is / is not registered in SAM. GSA Contract Number (If Applicable): Other Classifications: (ex: 8(a), HubZone, woman-owned, veteran-owned, service-disabled veteran-owned)
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/ACC/9CONS/F1H4M77207AW01/listing.html)
- Place of Performance
- Address: BEALE AFB, Beale AFB, California, 95903, United States
- Zip Code: 95903
- Zip Code: 95903
- Record
- SN04630823-W 20170818/170816231630-46a1c1cfb33231613b59570771e1ad14 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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