MODIFICATION
91 -- NASA ACQUISITION FOR THE SUPPLY OF LIQUEFIED NATURAL GAS - Attachment 06 Terms and Conditions Amd 03
- Notice Date
- 8/17/2017
- Notice Type
- Modification/Amendment
- NAICS
- 325120
— Industrial Gas Manufacturing
- Contracting Office
- NASA/John F. Kennedy Space Center, John F. Kennedy Space Center, Florida, 32899
- ZIP Code
- 32899
- Solicitation Number
- 80KSC017R0012
- Archive Date
- 9/12/2017
- Point of Contact
- Dorothy B. Dearborn, Phone: 3218673422
- E-Mail Address
-
dorothy.b.dearborn@nasa.gov
(dorothy.b.dearborn@nasa.gov)
- Small Business Set-Aside
- N/A
- Description
- Attachment 06 Terms and Conditions Amd 03 Amendment 03: The purpose of Amendment 03 is to extend the proposal due date to August 28, 2017 10:00 am EDT and to revise Attachment 06, Terms and Conditions, 1.5, Determination of Billing to reflect the note provided in Amendment 02. Amendment 02: The purpose of Amendment 02 is to clarify selection methodology stated in the RFP posting, provide questions and answers in response to this RFP, and provide the following note regarding the Determination of Billing. Note: After delivery of product, quantity delivered in units measured by scale shall be annotated on a DD Form 250 or equivalent commercial document. A standard conversion factor of 3.6 pounds per gallon shall be used to determine the quantity of gallons to be billed. Amendment 01 is issued to correct the Point of Contact's email address for the Site Visit. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for the Request for Proposal (RFP) is 80KSC017R0012. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.The associated North American Industrial Classification System (NAICS) code for this procurement is 325120 with a small business size standard of 1,000 employees. This requirement is for full and open competition and only qualified offerors may submit bids. This is a firm fixed price (FFP), requirements contract for the purchase of liquefied natural gas (LNG). All requirements shall be provided in accordance with MIL-PRF-32207, dated October 10, 2006, titled, "Propellant, Methane." A copy can be obtained at the following internet address: http://quicksearch.dla.mil. Place of performance is Marshall Space Flight Center (MSFC), Huntsville, AL 35812. The locations of storage tanks to receive delivery are specified in the Statement of Work (SOW) (Attachment 01). The LNG shall be delivered to Grade A or a modified purity of Grade A as listed in MIL-PRF-32207, which will be referred to as Grade A or Modified Grade A. Modified Grade A LNG deviates from Grade A Liquid Methane by only the values listed in Table I of MIL-PRF-32207 and the differing values are shown in Grade A and Modified Grade A Limiting Characteristics (Attachment 02). A contract line item number (CLIN) is established for each Grade. Offerors may propose a price for each CLIN, as specified in the Contract Pricing attachment (Attachment 03). Offerors are not required to bid on all CLINs to be considered for award. However, NASA will award only one CLIN ( Grade ). Estimated quantity of product to be delivered is identified in the Schedule of Supplies (Attachment 04). The anticipated period of performance is as follows: Base period: October 1, 2017 through September 30, 2019 Option Period: October 1, 2019 through September 30, 2020. Offerors may attend a site visit on August 8, 2017 at 9:00am. Offerors shall submit requests to attend a site visit to Jacob Parton at jacob.a.parton@nasa.gov or 256-544-1865. Requests shall include the names and titles of the proposed participants and their phone numbers. Attendance is limited to 2 persons per offeror. To the extent of any inconsistency or variance between oral and written answers, the written answer shall take precedence. In no event will a failure to inspect the site constitute grounds for a claim after award of the contract. Questions are due by August 10, 2017 10:00am EDT to Contracting Officer, Dorothy Dearborn, at dorothy.b.dearborn@nasa.gov. Questions and answers will be posted as an amendment to FBO. Proposals are due August 28, 2017 10:00am EDT to Contracting Officer, Dorothy Dearborn, at dorothy.b.deaborn@nasa.gov. Proposals shall include the following: Volume 1: Technical Acceptability - 1 Form (Attachment 05) and 1 continuation page Volume 2: Pricing (Attachments 03) Technical Acceptability: Proposals that provide evidence demonstrating that the offeror has the necessary production, storage and distribution capability to successfully meet the requirements will be considered technically acceptable. Award will be made to the lowest price technically acceptable offeror for the "Price per gallon IAW schedule of supplies" of the CLIN ( Grade ) selected. Terms and Conditions are provided in Attachment 06. Attachments to this combined synopsis/solicitation are as follows: Attachment 01: Statement of Work (SOW) Attachment 02: Grade A and Modified Grade A Specification Attachment 03: Contract Pricing Attachment 04: Schedule of Supplies Attachment 05: Capability Form Attachment 06: Terms and Conditions Questions and Answers 1. Question: NASA refers to minimum and maximum daily loads at 10,250 gallons. Please note that the maximum capacity for a methane/LNG trailer may be 10,000 gallons. Trailer capacity may vary from 10,000 to 10,750 gallons. Answer: The Government is aware that a full tanker load of liquefied natural gas may deviate between deliveries. The Government chose 10,250 gallons as a representative capacity of a full tanker load. Please note in Section 1.8 of Attachment 6 that the Government has defined a partial load as any deliver of less than 8,000 gallons. Therefore, any delivery that resulted in a delivered quantity of 8,000 gallons or more shall be considered a full load. 2. Question: Is there a minimum spec less than 98% that can be accepted, or is the third Modified Grade have to be 98.0% or higher? Answer: All deliveries shall meet the limiting characteristics specified for the awarded contract line item number. Failure to deliver liquefied natural gas that meets the limiting characteristics specified for the awarded contract line item number shall be grounds for rejection. The Government will select one (1) limiting characteristic (contract line number) for award. It is not necessary for an offeror to bid on every contract line item number; offerors may choose to bid only on the limiting characteristics (contract line number) they are capable of providing. 3. Question: For the standard Mil-Spec Grade A material, NASA lists a total assay of 98.7%. Our source for Grade A material had a recent raw material change and while we may be able to reach that specification as written, we can't guarantee it. What we can guarantee is a total assay of 98.5% with the following changes: Moisture at 5 ppmv max, Oxygen at 10 ppmv max, and "Other Hydrocarbons" at 100 ppmv max. Additionally, we are unable to test for "non-volatile residue (NVR) & particulates, mg/L, max." We would like to request this testing requirement be removed from the specification, (as it is our understanding the NASA has waived this requirement in the past.) All other values in the Grade A spec can be met without issue. Will this be acceptable for your purpose? Answer: The Government will not remove or waive the testing requirement for the Grade A spec. Deliveries shall meet the limiting characteristics specified for the awarded limiting characteristic/contract line item number (CLIN). The Government understands that the MIL-PRF-32207 Grade A limiting characteristics are difficult to meet in bulk quantities, which is a partial basis for the creation of the Modified Grade A limiting characteristics. Failure to deliver liquefied natural gas that meets the limiting characteristics specified for the awarded CLIN shall be grounds for rejection. The Government will select one (1) limiting characteristic (contract line number) for award. It is not necessary for an offeror to bid on every contract line item number; offerors may choose to bid only on the limiting characteristics (contract line number) they are capable of providing. 4. Question: Our company would be able to provide more competitive pricing if NASA may be willing to give consideration to adding freight per each delivery as additional CLIN(s) for the Base Year 1, Base Year 2, and the Option Year. Freight would be billed on a per delivery basis based on the current freight charge. Allowing us to invoice the freight on a per delivery basis as it is invoiced to us, is a more accurate way to recover costs. Our company can predict the changes in raw material costs, but freight is very hard to estimate 1-3 years out. A more competitive price can be quoted if we separate freight with the understanding that we will bill the exact cost to NASA as is billed to, and to include the language that NASA may audit those freight invoices. Answer: The Government has considered various pricing structures including a separate transportation cost. Due to the diverse nature of potential suppliers in the liquefied natural gas industry the Government determined it was best to have an all-inclusive standard price, less the extra pricing tables in Attachment 3. 5. Question: Please confirm the insurance requirements. Answer: The Government is not imposing an insurance provision for this RFP. FAR 52.228-5, Insurance-Work on a Government Installation, is not included in the Terms and Conditions of this RFP. 6. Question: Would NASA entertain a commodity plus margin pricing structure? We believe this would be beneficial for NASA. Answer: The Government considered an economic price adjustment for the contract, which would take into account the changing commodity prices. After evaluating available data on history and outlook of natural gas/fuel prices and the length of the contract the Government decided the economic price adjustment is not appropriate for the acquisition. 7. Question: Ref- Attachment 3, Contract Pricing: The solicitation calls for a price per gallon for the various specifications. Supply pricing may be based on monthly natural gas index prices which vary with the market. Does the Government prefer a price A) exclusive of the natural gas index price which varies monthly, where the index price is incorporated on a separate CLIN; B) inclusive of the natural gas index price and FFP for the whole term (the price would need to be hedged); or C) some other format? Answer: The Government is seeking a FFP per gallon in accordance with the Schedule of Supplies (Attachment 04). The contract will not include an economic price adjustment. 8. Question: Ref- Attachment 3, Contract Pricing: What manner or formula will the Government use to determine lowest cost, given the other cost components being proposed (emergency delivery, product sampling, demurrage, unforecasted requirements, total contract term, etc.)? Answer: Award will be made to the lowest price technically acceptable offeror for the "Price per gallon IAW schedule of supplies" of the CLIN (Grade) selected. The other cost components will not be considered for the lowest price. 9. Question: Ref- Attachment 4, Schedule of Supplies: In regards to purity levels, what deliverable variance would be acceptable to the Government for each CLIN? In other words, if CLIN 0002 was contracted for at 97.5% purity, and a specific load analysis shows 97.3% purity, will the load be rejected? Answer: Deliveries shall meet the limiting characteristics specified for the awarded limiting characteristic/contract line item number (CLIN). Failure to deliver liquefied natural gas that meets the limiting characteristics specified for the awarded CLIN shall be grounds for rejection.
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