SOLICITATION NOTICE
S -- RENTAL OF PORTABLE TOILETS
- Notice Date
- 8/18/2017
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 562998
— All Other Miscellaneous Waste Management Services
- Contracting Office
- Department of the Army, U.S. Army Corps of Engineers, USACE District St. Louis, 1222 Spruce Street, Room 4.207, St. Louis, Missouri, 63103-2833, United States
- ZIP Code
- 63103-2833
- Solicitation Number
- W912P917Q0002
- Archive Date
- 11/30/2017
- Point of Contact
- DEBBIE.C. WARNER, Phone: 3143318527
- E-Mail Address
-
debbie.c.warner@usace.army.mil
(debbie.c.warner@usace.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number for this requirement isW912P917Q0002 and is hereby issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94 and 2005-95 dated 19 January 2017. This requirement is being solicited as full and open competition. The North American Industry Classification System Code (NAICS) is 562998, All Other Miscellaneous Waste Management Services, with a Small Business Size Standard of $7,500,000.00. The basis of award will be Lowest Priced Technically Acceptable Offeror. Additionally, offerors must quote on all items to be eligible for award. The following is the list of items and descriptions requested under this RFQ: CLIN NumberQTYUnit CLIN 0001 – Portable Toilet Rental, Standard GUARANTEED 67 Each CLIN 0002 – Portable Standard Rental, Standard – OPTIONAL 40 Each CLIN 0003 Accessible Portable Toilets – OPTIONAL 8 Each CLIN 0004 Wash Station Rental OPTIONAL 8 Each CLIN 1001 Portable Standard Rental, Standard OPTION YEAR 1 67 Each CLIN 1002 – Portable Standard Rental, Standard – OPTIONAL OPTION YEAR 1 40 Each CLIN 1003 Accessible Portable Toilets – OPTIONAL OPTION YEAR 1 8 Each CLIN 1004 – Wash Station Rental OPTIONAL OPTION YEAR 1 8 Each CLIN 2001 Portable Standard Rental, Standard OPTION YEAR 2 67 Each CLIN 2002 – Portable Standard Rental, Standard – OPTIONAL OPTION YEAR 2 40 Each CLIN 2003 Accessible Portable Toilets – OPTIONAL OPTION YEAR 2 8 Each CLIN 2004 – Wash Station Rental OPTIONAL OPTION YEAR 2 8 Each GRAND TOTAL BID NOTES Furnish all labor, equipment, and supplies in order to deliver, secure, service, maintain and remove portable toilets in various locations at Lake Shelbyville in Shelby and Moultrie Counties, Illinois, in specifications contained herein. 1. This is 100% Small Business Set-Aside for NAICS Code 562998. 2. Work will begin upon contract award. 3. All prices must be on a Firm-Fixed- Price basis. 4. This is a Firm Fixed Price contract with a base and 2 option years. 5. The following are abbreviations listed in the U/M (unit of measurement column): EA – Each 6. RENEWAL OPTION NOTICE – This solicitation contains a renewal option clause. The renewal option(s) is (are) to be exercised at the discretion of the Government only and will be binding on the Contractor if a decision is made by the Government to exercise the option(s). Bidders are advised that such options as may be exercised will be exercised at the unit prices indicated for that specific renewal option year. 7. PROPOSAL REQUIREMENTS – Award will be made as a whole to one offeror. Offerors must include all items in their proposal. Failure to do so will be cause for the Government to deem the bid non-responsive. Offerors must be active in SAM as a Small Business with the NAICS Code of 562998. 8. Return the completed Joint Synopsis / Solicitation by the 5 September 2017 at 12:00 Noon CSC. to: US Army Corps of Engineers St. Louis District Contracting Division (Deb Warner) 1222 Spruce Street St. Louis, MO 63103-2833 Or by e-mail to Debbie.c.warner@usace.army.mil. Any and all e-mail communications must be determined by the sender to be virus free prior to submission. FOB Destination: Lake Shelbyville Project Office 1989 State Highway 16 Shelbyville, IL 62565 The following Specifications apply to this Solicitation: SPECIFICATIONS PORTABLE TOILET DELIVERY, SERVICING AND MAINTENANCE 1. GENERAL. 1.1. Scope. The Contractor shall furnish all labor, equipment and supplies in order to deliver, secure, service, maintain and remove portable toilets in various locations at Lake Shelbyville. All work shall be performed to the satisfaction of the Contracting Officer (CO). 1.2. Project Description and Information. Lake Shelbyville is an 11,100 acre lake that is a very popular outdoor recreation destination for approximately 2.5 to 3.5 million people each year. 1.3. Contract Area. Contract area includes the area described in 1.2 but most of the units will be placed in the following areas Lithia Springs, Coon Creek, Opossum Creek, Lone Point, Whitley Creek, Bo Wood, Wilborn Creek, Woods Lake, Dam West, Dam West Overlook, Coal Shaft, Spillway East and Spillway West Recreation Areas at Lake Shelbyville, Shelby and Moultrie Counties, Illinois. 1.4 All work shall be performed in accordance with safety requirements set forth in the Corps of Engineers Manual, EM 385-1-1, entitled “Safety and Health Requirements Manual”, November 30 2014, copy is available at http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ The Contractor shall be responsible for complying with the current edition and all changes posted on the web. The COR will notify the Contractor of any noncompliance with these provisions. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor, shall be deemed sufficient for the purpose. If the Contractor fails or refuses to comply promptly, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess cost or damages by the Contractor. Compliance with the provisions of this clause by subcontractors will be the responsibility of the Contractor. 1.5. Caution. The work is located in heavily used recreation areas. All bidders are encouraged to visit the areas and discuss the requirements with the COR. Also, there may be other Contractors in the area. All Contractors shall coordinate their work to avoid conflicts. 1.6. Definitions. 1.6.1. Contracting Officer (CO). The person executing this contract on behalf of the Government, and any other officer or civilian employee who is properly designated Contracting Officer. The term includes, except as otherwise provided in this contract, the authorized representative of the Contracting Officer (COR) acting within the limits of authority. 1.6.2. Contracting Officer Representative (COR). The person authorized in writing as the Authorized Representative of the Contracting Officer. 1.6.3. Portable Toilet. a. Standard Portable Toilet. A standard portable toilet shall meet industry standards for a single, non-flushing unit. 1.6.4. Accessible Portable Toilet. An accessible portable toilet shall meet Americans with Disabilities Act (ADA) standards. 1.6.5. Portable Wash Station. The Contractor shall provide self-contained portable hand washing stations with soap and paper towel dispenser, each station capable of delivering at least 300 washes. Station shall be placed adjacent to portable toilets. 1.7 Work Period. The work listed herein shall start November 1, 2017 (or date of contract award whichever is later) through October 31, 2018. Option years will begin on November 1 and end October 31. 1.8 Insurance Requirement. As required by the Contract Clause entitled “Insurance – Work on a Government Installation”, the Contractor shall furnish to the Contracting Officer, prior to the commencement of work, a certificate or written statement as evidence of the minimum insurance listed below. The Contractor shall procure and maintain such types and amounts of insurance during the entire period of his performance under this contract. The Contractor shall assure that the certificate or written statement is in accordance with required wording indicated in paragraph b of the aforementioned Contract Clause. Workmen’s Compensation – Amounts required by applicable jurisdiction statutes. Employer’s Liability Insurance - $100,000.00 Comprehensive General Liability Insurance – (No property damage liability insurance is required.) Bodily Injury - $500,000 per occurrence Comprehensive Automobile Insurance – Bodily Injury - $200,000 each person $500,000 each accident Property Damage - $ 20,000 each accident Certificates of Insurance should be submitted to the following address: Department of the Army St. Louis District, Corps of Engineers Lake Shelbyville Project Office 1989 State Hwy 16 Shelbyville, IL 62565 2. Contractor Furnished Equipment, Materials, and Supplies. 2.1 Equipment. The Contractor shall furnish and maintain sufficient equipment suitable to perform all necessary work. All equipment shall be maintained in safe operating condition in accordance with paragraph 1.4. 2.2 Materials and Supplies. The Contractor shall provide all portable toilets, wash stations, hand tools, locks, chains and/or cables, toilet paper, paper towels, soap, and any other materials or supplies not listed in Section 3. "Government Furnished Materials”. Toilets and wash stations shall be in good repair with no cracks or holes. Hinges and doors shall operate properly and safely. Doors shall have the ability to be latched securely and in proper working order. The Contractor shall also be responsible to provide all necessary safety equipment. Government Furnished Materials. 3.1 Materials. Government will supply, where available, concrete pads with anchor points for securing the Contractor’s supplied portable toilets. 3.2 Location of Government Furnished Materials. Concrete pads are located at boat ramp parking lots, north end of the Spillway East and West parking lots, north end of the Dam West Beach South parking lot, and at the Dam West high water boat ramp. 3.3 Keys. If Government keys are issued to the Contractor, the final month's work will not be considered completed and accepted until the keys are returned to the Government's key control officer. If any key(s) are lost and/or not returned, a deduction fee of $500.00 will be made from the final payment. The Contractor shall not reproduce keys. The Security Officer will periodically inventory the Contractor’s keys to ensure security of all keys. 4. Description of Work. 4.1 Deliveries and Removals. The COR will notify the Contractor at least 48 hours in advance for locations and dates of delivery/removals. All portable toilets shall be removed from Government Property within five (5) days after notification by the COR 4.2 Schedule. The COR will identify the length of time needed when requesting Portable Toilets, Accessible Portable Toilets, and Portable Wash Stations. The length of time may be for as little as one day up to several months. 4.3 Location. Portable toilets shall be placed in locations marked on maps or described orally or in writing designated by the COR in locations defined in section 1.3, contract area. 4.4 Placement. Each portable toilet must be set on a concrete pad and shall be secured to the pad, except for Dam West Overlook which will be secured to the sidewalk, using chains and /or cables. In cases there is no concrete pad, each portable toilet shall be secured to the ground using stakes with chains and/or cables. The portable toilet shall be position so that the door faces the nearest sidewalk or parking lot, and not block vehicle/pedestrian traffic. 4.5 Servicing. Portable toilets that are in place for more than one week shall be serviced at least once a week. For special events, portable toilets shall be serviced daily, if ordered for more than one day. Servicing shall include but not limited to pumping out, cleaning, placing or replacing deodorants, and stocking with toilet paper. When cleaning is complete, the toilet shall be free of litter, stains, and debris inside and outside the unit. 5. Measurement and Payment. The Contractor shall be paid for each portable toilet in service for that month. Payment will be made by Government VISA, if deemed to be in the best interest of the Government. 6. Inspection and Acceptance. The work will be conducted under the general direction of the CO, and is subject to inspection by his appointed inspectors to insure strict compliance with the terms of the contract. No inspector is authorized to change any provision of the specifications without written authorization of the CO, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the contract. Formal acceptance will be made by the CO for and in behalf of the Government. 7. Contract Administration Data. Payment will be made for each portable toilet per month while in service and: (1) Upon receipt of the correct invoice in duplicate. Invoice shall contain the following information: Contractor's name and address; contract number; item number; contract description of supplies or services as specified in Section 2; quantities and extended totals, and (2) Upon submission to the CO a complete accounting of all man-hours used to accomplish the job. 8. Special Provisions. 8.1 Contractor’s Responsibility. It is understood and agreed to by the Contractor that he/she assumes full responsibility for the safety of his/her employees, protection of Government equipment and materials, and for any damage or injury done by or to them from any source or cause. 8.2 Protection of Buildings, Equipment, and Vegetation. The Contractor is responsible for restoring any Government facilities or structures damaged as a result of his/her operations. Reasonable care shall be used to avoid damage to existing structures, equipment, and vegetation in the recreational areas and other areas of Government property. Any such damage shall be repaired, or the items replaced as directed by the CO at no cost to the Government. If the Contractor does not make such repair or replacement, the cost thereof will be deducted from payments to be made to him/her. The Contractor shall advise the CO of any damage to the facilities due to vandalism or other causes on the day he first notices such damage. 8.3 Contract Performance. During the progress of the contract, if it becomes apparent that the Contractor is unable or unwilling to perform the work in accordance with the Contract specifications, he/she will acquire additional supplies, equipment, and personnel as may be required by the CO to insure that the work is accomplished. If any work performed hereunder is not in conformity with the requirements of this contract, the Government shall have the right to require the Contractor to immediately take all necessary steps to insure future performance of the services in conformity with the requirements of the contract. In the event the Contractor fails to promptly take necessary steps to insure future performance of the services in conformity with the contract, the Government shall have the right to by contract or otherwise have the services performed in conformity with the contract requirements and charge to the Contractor any cost occasioned by the Government that is directly related to the performance of such services. 9. OPTION OF EXTEND THE TERM OF THE CONTRACT 9.1 The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to extension. 9.2 If the Government exercises this option, the extended contract shall be considered to include this provision. 9.3 The total duration of this contract, including the exercise of any option under this clause, shall not exceed three (3) years. 10. RE-INSPECTION Should it become necessary for the Government’s Inspector to perform re-inspections of defective work that was required to be redone (due to failure of Contractor Quality Control System to locate and cure these deficiencies prior to inspections), there will be a re-inspection/administrative charge equal to the Actual Government Cost (AGC) at the Effective Hourly Rate (EHR) applied to re-inspect job, per area. The AGC re-inspection time will start the minute the inspector is called and or/stops his/her other duties to perform the re-inspection and will end after the inspector returns to his/her duty site after the inspection. These charges will be deducted from the Contractor’s monthly invoice. Re-inspection charges will only be charged when Contractor has been given the opportunity to do over again work that was not originally performed correctly. Deductions for re-inspection will be taken based on the following example: EXAMPLE: Re-inspection of small dumpsters is required in Coon Creek and Bo Wood. The Government’s Inspector was at the office at the time he was called to re-inspect. His actual time to inspect the two parks and return to his duties at the office was 105 minutes. The Effective Hourly Rate (EHR) is $11.30 per hour. EHR/60 minutes X inspection minutes = Deduction $11.30/60 X 105 = $19.78 11.0 ANTITERRORISM REQUIREMENTS 11.1 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the Training." 11.2 Pre-screen candidates using E-Verify Program. Proposed language: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file. The following provisions apply to this RFQ: FAR 52.212-1 Instructions to Offerors – Commercial and FAR 52.212-3 Offeror Representations and Certifications- Commercial Items. Note: 52.212-3 shall be completed in the offerors System for Award Management (SAM) record. All interested parties MUST be registered in SAM in order to receive a contract award. If you are not registered with SAM, you may contact the SAM Help Desk at 1-866-606-8220 or register on-line at http://www.sam.gov. The following clauses apply to this RFQ and resulting contract: FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, 52.222-41, Service Contract Act; 52.232-39 Unenforceability of Unauthorized Obligations, 52.233-4 Applicable Law for Breach of Contract Claim; DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7003, 252.203-7005 – Representation Relating to Compensation of Former DoD Officials, 252.204-7004 - Alternate A, System for Award, Agency Office of the Inspector General,252.204-7012, Safeguarding of Unclassified Controlled Technical Information, 252.225-7036, Buy American—Free Trade Agreements—Balance of Payments Program, 252.232-7003, Electronic Submission of Payment Requests, 252.247-7024, Notification of Transportation of Supplies by Sea Service Contract Act Labor Rate for the Counties of Shelby and Moultrie in the State of Illinois are in effect for this procurement and are incorporated by reference.
- Web Link
-
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- Place of Performance
- Address: Shelbyville, Illinois, 62565, United States
- Zip Code: 62565
- Zip Code: 62565
- Record
- SN04636355-W 20170820/170818231843-2486124f7c361f1cfbacdb6d10bcd639 (fbodaily.com)
- Source
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