Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 23, 2017 FBO #5752
DOCUMENT

S -- 586-18-1-583-0010- Collection & Disposal of Refuse New Requirement - Attachment

Notice Date

8/21/2017
 

Notice Type

Attachment
 

NAICS

562111 — Solid Waste Collection
 

Contracting Office

Department of Veterans Affairs;G.V. (Sonny) Montgomery VAMC;1500 E. Woodrow Wilson Dr.;Jackson MS 39216
 

ZIP Code

39216
 

Solicitation Number

VA25617N1315
 

Response Due

8/25/2017
 

Archive Date

10/24/2017
 

Point of Contact

Jennifer Adams
 

E-Mail Address

6-6955<br
 

Small Business Set-Aside

N/A
 

Description

Sources Sought Notice: DESCRIPTION: This is a sources sought to determine the availability of potential sources having the skills and capabilities necessary to provide the SPECIFIED REQUIREMENT. All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought synopsis only. Questions shall be submitted by email to Jennifer.adams7@va.gov. Provide only the requested information below. The purpose of this sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, FSS/GSA contract schedule holders or large business) relative to NAICS 562111 Solid Waste Collection. Size Standard is $38.5 Million. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on the GSA or FBO website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors must respond to the solicitation announcement in addition to responding to this sources sought announcement. SPECIFIED REQUIREMENT: Network Contracting Office 16, Jackson, MS is seeking sources for a potential contractor to perform the following type of service for Non-Hazardous Solid Waste Refuse and Disposal. Reference attached SOW listed below. STATEMENT OF WORK G. V. (SONNY) MONTGOMERY VA MEDICAL CENTER NONHAZARDOUS SOLID WASTE REFUSE AND DISPOSAL SERVICES 1. STATEMENT OF WORK/DESCRIPTION. The Contractor shall furnish all labor, material, equipment, repairs/maintenance, supplies, transportation, management and supervision necessary to perform all Non-Hazardous Solid Waste Refuse Collection and Disposal Services at the G.V. (Sonny) Montgomery Medical Center, Jackson, MS (Jackson VAMC) at a fixed rate fee. This is a base plus one (1) option year contract. 1.1 The Contractor shall provide dumpsters and removal waste services. 1.2 This includes establishing quarterly meeting, monthly electronic tracking reports and consultations, necessary to help identify and reduce the facility s solid waste stream. The Contractor shall immediately report any adverse actions or problems that directly or indirectly impact the facility primary mission to provide the best healthcare possible to our veteran patients. This contract excludes wastes services involving medical or hazardous waste generated at the Jackson VAMC. 2. GEMS PROGRAM CONTRACT OBJECTIVES. To establish a contract to divert materials currently going to the landfill by seeking opportunities for maximizing recycling material sales. Jackson VAMC wishes to collaborate closely with the selected contractor on this initiative to meet goals and improved resource efficiency. It is intended that the service provider shall perform the work in compliance with all applicable federal, state, and local environmental regulations, as well as ISO 14001 EMS. 2.1.1 Target 1: Pursue continuous improvement in resource efficiency (increased diversion through reuse, recycle, composting, waste to energy conversion), and with the VAMC s approval, take the lead role in identifying, designing, and implementing innovative, cost-effective means to increase diversion and increase recycling revenue with the additional benefits of reducing refuse collection and disposal costs. Optimize current hauling, garbage disposal, and recycling operations and services to reduce overall waste management system costs. Develop a detailed tracking, reporting, and billing/invoicing system to support the goal setting, performance tracking, and decision-making ability. Conduct educational training and outreach as necessary, including but not limited to, recycling procedures or waste minimization. 2.1.2 Target 2: The Contractor shall provide the assigned COR an electronic invoice and detailed solid waste (weight in pounds) report that clearly outline each charge for services provided to this facility on a monthly basis. 3. REPORTS AND RECORDS. The Contractor shall provide an annual electronic Solid Waste Report to the VAMC COR NLT January 15 of the of the new year, that charts and show trends that shows total number of hauls from each location, total pounds collected, areas of improvements, deficiencies, and recommendation with changes to keep the program on track to meet the federal target of reducing the solid waste stream. In addition, the solid waste reports shall also include the specific place of disposal (e.g. incinerator, sanitary designated landfills. 4. SCHEDULE. 4.1 Pick-ups Schedules: The Contactor shall furnish and maintain, at all times, containers at pickup stations designated for trash (as determined by Contractor and COR) and, as a minimum the frequency outlined herein. 4.2 Refuse Schedule: Refuse collection from all containers shall be accomplished Monday through Friday, excluding Federal Holidays, between the hours of 4:00am and 12:00 noon. The COR shall be notified in advance of any deviations from the regular schedule. 4.3 Emptied Containers: When emptied, the refuse and recycling containers shall be returned to their designated position, as they exist now at the facility or as recommended by the COR for the hospital with lids/doors replaced in the closed position. The contractor will also be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of the containers. ALL refuse on the ground within 10 feet of the container, whether spilled by the contractor or placed there by medical center personnel will be picked up by the contractor during collection. The contractor will maintain all contractor and government provided containers to ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good working condition. They must remain easily accessible to customers. The contractor will perform all cleaning, painting, repair, and other maintenance tasks off medical center premises. Trucks and trailers used for hauling and collecting will be washed as required to ensure that they are free of odor, dirt, debris, and pests before entering VA premises. 5. Contractor-Furnished Supplies, Materials, and Equipment: The Contractor shall furnish all necessary supplies, materials and equipment, of the size and type customarily used in work of this kind, needed for the performance of the work, except for those specifically stated to be Government-Furnished. Materials supplied by the Contractor shall be of a quality to conform to applicable Federal and State specifications. 5.1 Minimum Equipment Requirements, Existing Locations and Pick-ups Frequency: The Contractor shall provide the services and equipment to pick-ups containers and maintain/repair/clean accessory equipment as necessary at the following locations at the frequencies (subject to contractor change to reduce cost and improve efficiency) identified by building locations. 5.1.1 Jackson, MS VAMC. 5.1.1.1 Behind Plumbing Shop Site #001: 30 Cubic Yard Compactor approximate number of pick-ups per month 10. 5.1.1.2 Behind Linen Room Site #002: 20 Cubic Yard Compactor approximate number of pick-ups per month 13. 5.1.1.3. Medical Waste Facility Site #003: Government-Owned 30 Cubic Yard Compactor approximate number of pick-ups per month 5. 5.1.1.4 Behind Pizza Shop Pick-ups Ramp Site #004: 30 Cubic Yard Open Top Container on an as needed basis. Approximate number of pick-ups per month 10. 5.1.1.5 Optional Pick-ups: 20 Cubic Yard Open Top Container approximate number of pick-ups per month 2. 5.1.1.6 Optional Pick-ups: 30 Cubic Yard Open Container top approximate number of pick-ups per month 2. 5.1.1.7 All Self-Contained Compactors shall be picked-up, washed, sanitized, and inspected at least once per month minimum, as part of the routine container maintenance. 5.1.2 The Contractor shall ensure invoices submitted for payment for services rendered shall include, as a minimum: 5.1.2.1 Date of pick-ups and service. 5.1.2.2 Trip ticket number. 5.1.2.3 Identification of service location as identified in paragraph 1 (a)-(f). 5.1.2.4 Quantity 5.1.2.5 Total weight in pounds of municipal solid waste picked-up at each service location. 5.1.2.6 Total flat fee charge per service location. 5.1.2.7 Total Invoices charges. 5.1.3 The Contractor shall provide a separate invoice for payment of services rendered for emergency requests. 5.1.4 The Contractor shall ensure a trip/haul ticket for each service location is dropped off in Facility Management Service, Room I-101, for every haul, prior to submitting an invoice for payment for services rendered. 5.1.5 The Contractor may receive notification for pick-ups of solid waste containers by the primary, alternate, or the solid waste-monitoring vendor listed below: 5.1.5.1 Primary COR: Mary Anne Poole, Administrative Officer, Facility Management Service, (601) 364-1322 WP. 5.1.5.2 Alternate COR: Scott Berry, GEMS Coordinator, Facility Management Service, (601) 364-1528 WP. 5.1.6 The Contractor shall provide to the Jackson, MS VAMC, copies of the following documents: 5.1.6.1 All State and Local permits and registrations required to handle, haul or dispose of municipal solid waste. 5.1.6.2 All State and Local permits and registrations required for operation and management of a sanitary landfill. 5.1.6.3 All Federal permits and registration required in the management of municipal solid waste. 5.1.6.4 Preventive maintenance, repair and cleaning scheduled for maintaining receivers, self-contained compactors, power-packs and open-top containers to maintain rental equipment in an operable condition to support VA processes. 5.1.6.5 Copy of disaster or contingency plans for operation and support of this medical center during unplanned natural or man-made disaster conditions. 6. DEFINITIONS. 6.1 Refuse: Includes all garbage, debris, rubbish and other similar waste material. Not included is regulated hazardous waste material and contaminated medical wastes. 6.2 Garbage: Animal and vegetable wastes (and containers thereof) result from the handling, preparation, cooking, and consumption of foods. Edible, or hog fed garbage, is the portion of waste food that has been segregated for salvage. 6.3 Debris: Grass cuttings, tree trimmings, stumps, street sweepings, roofing, construction and demolition materials, and other similar waste material. 6.4 COR: The Contracting Officer s Representative assists the Contracting Officer by monitoring compliance with all contract terms and conditions. The contractor will be required to complete and return the COR Delegation of Responsibilities form to the Contracting Officer. This form clearly states the role, responsibilities, and limitation of authority imposed on the COR. Only the Contracting Officer has the authority to negotiate changes or to modify the contract. The COR is not authorized in any way to commit the Government. 7. APPLICABLE DOCUMENTS. The Contractor shall comply with all Federal, State, local, VA environmental and hazardous laws, regulations, directives and applicable instructions pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract. The Contractor shall utilize safe products and equipment and qualified personnel to ensure the health and safety of all in compliance with the Environmental Protection Agency (EPA) and the Occupational and Safety Hazard Administration (OSHA). 8. TECHNICAL REQUIREMENTS. The Contractor shall schedule and perform all refuse and recycling collection and disposal services of garbage and trash for the VAMC s in accordance with the contract, frequency and work schedule; the approved Contractor Quality Control Plan; and, the required reports in accordance with the Deliverables section. All areas, which are involved in the collection and disposal services, shall be maintained in a neat, clean, uniform and safe condition at all times. All power equipment shall be operated within the safety parameters as defined by OSHA. Equipment shall be operated with particular care when near pedestrians. Equipment shall be in working, safe, and good mechanical condition to operate on government property. There shall be no visible oil or refuse spills on the road due to contractor carelessness or inadequate equipment. 9. SPECIAL COLLECTION SITUATIONS. 9.1 Unscheduled Pickups, Additional Pickups and Special Events: In addition to the scheduled collections, the COR may request the contractor to make unscheduled collections and disposals. For unscheduled events, the Contractor shall respond with 24 hours of the notification from the COR or his/her designee. For special events, the Contractor shall also provide (or re-position as directed) containers. These containers shall be placed in locations for a length of time designated by the COR or his/her designee. The Contractor shall be compensated at a unit rate based on the container size. 9.2 Hazardous Materials: The Contractor shall inform the COR immediately of any hazardous materials (EPA or DOT HM listed) found in waste streams listed in this contract that would impact the performance of this contract to ensure they are not disposed of until coordinated by the COR. The Contractor shall comply with all Federal, State and local environmental laws and regulations when handling hazardous materials and wastes. 10. DISPOSAL. 10.1 Refuse Disposal: All refuse, bulk items and debris shall be disposed of to a location licensed by the State where performance occurs following all Federal, State and local licenses and regulations for such purposes. The Contractor shall obtain all necessary permits for disposing of refuse; and, copies of these permits shall be submitted to the COR for approval. If the Contractor changes the location of the site, a new permit shall be obtained and a copy again shall be submitted to the COR for approval. All payments for the permit shall be at the Contractor s own expense. 10.2 Solid Waste Diversion. The VA is bound by Executive Order 13101, Greening the Government through Waste Prevention, Recycling, and Federal Acquisition to fully comply with this RCRA federal requirement. Solid waste diversion is a major focus of this contract and the Contractor shall be expected to work to improve the installation s diversion rate by improving techniques and methods and researching new markets for items not currently recycled. The Contractor shall make every effort to divert 50% of non-hazardous solid waste from disposal. 11. SECURITY. 11.1 The C&A requirements do not apply and a Security Accreditation Package is not required. 11.2 Should documents containing personally identifiable information be identified, the Contractor shall return it to the Facility s Privacy Officer. Please contact the Facility s COR for the Privacy Officer s contact information. EVIDENCE OF INSURANCE COVERAGE. 12.1 Before commencing work under this contract, the Contractor shall furnish certification to the Contracting Officer that the coverage required have been obtained and such policy shall state THIS POLICY MAY NOT BE CHANGE OR CANCELED WITHOUT WRITTEN NOTICE TO THE VA. PERSONNEL REQUIREMENTS. 14.1 Project Manager or Supervisor: The Contractor or designated qualified personnel, such as a Project Manager or Supervisor and any substitute (s), shall effectively communicate with all Government and non-government personnel and shall have full authority to act for the Contractor on all contractual matters relating to the daily performance of the contract; and, to receive, accept and sign for any notices, inspection reports and all other correspondence on behalf of the Contractor from the COR/Contracting Officer. This individual shall serve as the central point of contact for the Government and shall oversee the collection operations and monitor and ensure all work is performed in accordance with the contract and shall maintain the work specification requirements, scheduling, inspections and safety standards. This individual shall be available be available at all times when the contract work is in progress, if needed and shall have the ability to respond to the site, when needed, to monitor work progress and for any other emergency, as required. The Contractor or designated qualified personnel shall return calls to the COR within 1 hour of being contacted. This individual shall provide the COR his or her government-own cellular phone or a beeper to be reached during normal workday hours. The resume of the individual(s) shall be submitted with the Contractor s quote in accordance with the Deliverables Section. 14.2 Workers Safety, Security and Use of Premises: The refuse collection workers will be working on a government installation and shall be familiar with and obey established fire, safety, environmental and security regulations. All employees shall wear a distinctive uniform at all times. The contractor shall ensure all employees look neat and wear safety equipment/clothing while collection is in progress. The Contractor shall provide a list of employees names in accordance with the Deliverables Section. 14.3 Safety Practices: The workers shall ensure that the work area is clearly marked at all times and take the necessary precautions to ensure safety hazards are minimized and migrated. The Workers shall perform and conduct the work to minimize obstructions to the paved driveways, parking and walkway areas, and/or other hospital operations. All refuse collection workers must wear, as a minimum all appropriate personal protective equipment and follow all applicable Local, State and Federal safety and health regulations during the duration of this contract. 14.4 Protection of Property: The Workers shall protect the existing surrounding equipment, personal belongings and property during the course of this work. Any damages caused by the Workers shall be corrected at the Contractor s own expense. The Contractor shall repair any damage incurred to turf, vehicles, landscaping, building, utilities or pavement, as a result of his work, at no additional cost to the Federal Government. CONTRACTOR QUALITY CONTROL (QC) REQUIREMENTS. 15.1 The quality of control program is the driver for product/service quality in this contract. The contractor shall develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a self-correcting contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success. Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program. 15.1.1 The QC program/inspection system shall encompass all function of the contract. The contractor shall develop and implement quality control procedures addressing the areas identified in the requirements herein and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor s management and the VAMC CO shall be informed of all issues affecting the quality of service, which shall include timeliness and effectiveness of corrective actions implemented. The contractor shall provide a copy of the quality control inspection record to the CO and COR for review and approval, at least 10 working days prior to start of the contract. GOVERNMENT QUALITY ASSURANCE REQUIREMENTS. 16.1 Fundamental Government Responsibilities: The Contracting Officer Technical Representative (COR) is responsible for representing the Contracting Officer for all facets of the services required. The COR will carry out the inspections, reviews and approvals, handle deficiencies, and ultimately accept on behalf of the Contracting Officer. The functions of the COR are identified below. Government personnel, other than the Contracting Officer and the COR, from time to time, may observe the contractor s operations. However, these personnel may not interfere with contractor performance. 16.2 General Quality Assurance Functions: To facilitate the surveillance of the Contractor s Quality Control Program by the Government the COR will verify contractor compliance with designated performance requirements contained in the Service Requirements Summary (SRS) herein. The COR will review the critical requirements to assess their applicability and recommend the addition or deletion of requirements as conditions warrant. In addition for noncompliance and/or untimely corrective action to deficiencies of specific tasks, the contractor shall be subject to re-performance (at the company s expense) and/or an inspection fee. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the contractor s QCP daily for compliance with requirements herein. 16.3 Service Requirements Summary (SRS): The contractor Service Requirements are summarized into Performance Objectives that relate directly to mission essential items as identified in the contract. These thresholds are critical to mission success. Performance Objectives Collect and Dispose of refuse materials in accordance with the established schedule. Respond in accordance with the contract to additional and unscheduled pickups. Set up quarterly meeting with COR to discuss contract service and performance improvements. Furnish and Maintain equipment in good workable condition. Trucks and containers, etc., shall be washed and free of defects, odors, etc. All spillage removed, which is any refuse or debris dislodged from containers and/or solid waste collecting equipment in the course of collection and disposal; and, containers returned to original location, in an upright position with lids securely in place. Correct missed pickups within 24 hours. Submit a complete detailed electronic monthly Solid Waste reports in a timely manner. Reduce landfill costs and use through Solid Waste Diversion Divert 50% of non-hazardous solid waste from disposal. Divert 50% of construction and demolition materials from disposal. 16.3.1 The above comprises the Government s Quality Assurance Surveillance Plan (QASP), which has been developed to evaluate contractor actions and is designed to provide an effective surveillance method of monitoring contractor performance requirements written in this specification for this service. The QASP provides a systematic method to evaluate the services the contractor is required to furnish. The QSAP is based on a premise the government desires to maintain a quality standard for this service contract. The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is to ensure contract quality assurance standards are achieved. DELIVERABLES. The contractor shall submit the following deliverables in the format, content, and schedule as outlined in the table below; and, via the following electronic media, MS Word, when applicable. Deliverables Frequency No. of Copies and to Whom Date Required Quality Control Plan As revised Two: Contracting Officer/COR Ten days after contract award Name (s), telephone number(s) and address(s) of the designated Project Manager or Supervisor As needed Two: Contracting Officer/COR Ten days after contract award Schedule for all necessary assignments by dates areas for each location As revised Two: Contracting Officer/COR Five days after contract award; and, annually, thereafter. Monthly Report Documenting Collected Refuse Materials Monthly COR and Accountable Officer and GEMS Coordinator 15th of every month Certificate of Insurance as Required by FAR 52.228-5 Annually One: Contracting Officer With proposal if available but no later than 5 days after contract award and on each anniversary year Contract Discrepancy Report As Needed One/COR Within 5 years of receipt REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: Submit a brief description, five (5) pages or less, that demonstrates how your company has the supervision, facilities, labor and experience to perform the scheduled and unscheduled repairs and preventative maintenance of the equipment described above. Include past experience in performing these services to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability to start date and your address. (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub-zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ and/or the VetBiz Registry at http://vip.vetbiz.gov/. (i) NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry. Responses shall be submitted to VA256-17-N- 1315 no later than 4:00pm CST, Friday, August 25, 2017. Fax or Telephone calls will not be accepted. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO-ECONOMIC STATUS information as explained above. Please place "Attention: Non-Hazardous Solid Waste Refuse and Disposal Services, GV (Sonny) Montgomery VAMC, Jackson, MS in the subject line of your response. This notice is to assist the VA in determining sources only. A SOLICITATION IS NOT CURRENTLY AVAILABLE AND MAY NOT DEVELOP FROM THIS RFI. If a solicitation is issued it will be announced at a later date and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/JaVAMC/VAMCCO80220/VA25617N1315/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-17-N-1315 VA256-17-N-1315_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3746221&FileName=VA256-17-N-1315-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3746221&FileName=VA256-17-N-1315-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04638780-W 20170823/170821232052-48941d5c868b61b888fd81f91c6ba68d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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