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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 26, 2017 FBO #5755
DOCUMENT

58 -- 501-17-3-519-0046 ABQ AUDITORIUM UPGRADE (VA-17-128390) - Attachment

Notice Date

8/24/2017
 

Notice Type

Attachment
 

NAICS

334310 — Audio and Video Equipment Manufacturing
 

Contracting Office

Department of Veterans Affairs;Contracting Section;3601 S. 6th Avenue;Tucson AZ 85723
 

ZIP Code

85723
 

Solicitation Number

VA25817Q0378
 

Response Due

9/12/2017
 

Archive Date

12/11/2017
 

Point of Contact

Daniel C Thiel
 

E-Mail Address

9-4833<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

NMVAHCS Education Service Auditorium upgrade. Background. The NMVAHCS Auditorium and auditorium control room requires total upgrade to the current electronics: including podium, sound system, projector, screen, all audio-visual components and control equipment. The auditorium has been partially upgraded several times in the past which has made the current equipment difficult to work with because the integration of parts and components has actually degraded the system. Some of the components do not work which hinders the education and training for staff, patients, and visitors. The auditorium is also used for awards ceremonies and guest speakers. The auditorium has been designated as a tertiary emergency disaster location for the NMVAHCS and must be functional for all uses. Scope. This contract will cover the complete and total upgrade of the NMVAHCS Education Auditorium and control room in Building 39 at the Albuquerque, N.M. campus. The list of equipment is requested as Name Brand or equal. Professional services by the contractor will be required to remove the necessary equipment and components and install the specified equipment as listed in this SOW. Specific Tasks. Contractor to provide equipment and project management and professional services. Required services require removal of most of the current system devices and installation of the new equipment. The new equipment addresses Video, Audio, control and Power to the control room and auditorium. Installation Details: Work to occur during normal business hours at customer prepared site. We will install all equipment in accordance with the manufacturer s instructions. All wiring shall be in strict conformity with good engineering practice and local electrical requirements. All cables, panels, switches, and other equipment will be identified with labels and tags. All cables needed to connect components to one another and the building network and power shall be provided by Vendor. Working hours of 8:00am 5:00pm, Monday Friday, are assumed for this project, with all work to be performed to minimize interference with normal facility functions. Some tasks may require working outside regular working hours; however, normal working hours are assumed for the bulk of this project. Cut overs will be scheduled for after hours. Training: Upon completion of installation at each location an end user training will be provided. Unless otherwise agreed upon, training will occur on the final day if installation and a separate trip will not be made. All manufacturer documents will be provided to the customer. As-Built Drawings: Upon receipt of the final payment, all wiring diagrams and as-built drawings will be provided to the customer. Configuration and Control files: Upon receipt of final payment, Vendor will provide all associated final configuration files and uncompiled (editable) control code and touch panel files to the customer. Management Controls. Vendor shall provide a dedicated Project Manager assigned to the installation who will handle all delivery scheduling, scheduling of technicians and be the primary Point of Contact for the customer; regarding the contractual and financial aspects of the project. The Project Manager will be responsible for coordinating the Project Initiation Meeting (PIM) and follow-on Status Meetings with appropriate Customer project management and technical staff, ensuring that all reporting is properly conducted and provided as deliverables in accordance with project requirements. The Project Manager will also define and schedule appropriate resources, and provide project status and other communication, and be responsible for scope management, including responding to requests for change in scope. Upon receipt of order, equipment orders will be placed with manufacturers. Equipment delivery times vary depending on the device and configuration, but have an average lead time of approximately 2-week range, once the order is placed. In advance to the ordering of equipment, the project manager will work with a customer representative to schedule dates that are available. Anticipated time on-site is roughly four (4) weeks, in which two (2) to four (4) technicians will be onsite completing the installation. During this time, any questions and concern can be directed to the Project Manager. Installation will be completed within 60 days (ARO). Delivery/Installation is contingent upon the availability of materials and availability of the rooms and applicable network connections. Auditorium: Vendor will be integrating all required Audio, Video and Control equipment needed to accommodate an Auditorium environment. Video: The primary display device will be a laser-phosphor projector mounted above the front of the fixed-seating areas, projecting onto a new wall-mounted screen. The specified Christie projector bulb is estimated to 20,000 hours operation, outputs 11,500 ANSI lumens, and permits both the system laptop presentation and the non-approved, direct laptop connection with multiple video inputs. The approximate throw distance from the lens to the screen is 17. The specified screen size is a 16:9 aspect ratio, 92 x 164 screen; material to be Da-Lite s HD Progressive 0.9 with a half angle of 85 ° and gain of 0.9. Depending on the development of the presentation materials to be displayed, the screen accommodates seated viewing from 17 9 to 82. Additionally, there will be a 90 confidence monitor located on the back wall for the presenter to view the local presentation without turning to the front screen in local presentation mode. Further, this second display will permit a virtual extension of the fixed-seating area via the re-tasked Cisco SX-80 codec. This is a replacement for the existing display. The final LCD displays are 23 IPS displays. These displays are to be located at the podium for viewing of the local PC, and in the Control Booth for viewing the preview of an image and the current program video image. High Definition PTZ cameras will be wall mounted as replacements for the existing analog cameras in place. The three (3) video cameras will have a dedicated joystick controller which will permit both discrete camera positioning and saving preset positions. The cameras will be routed through to a multi-windowing video image processor to permit sending cameras (either single or multiple) to the far end of a Video-teleconference. The next video piece is an Extron streaming media recorder. This box will ingest up to two (2) high-definition video signals, permit recording onto a USB drive, and can produce MP4 media files. The main point of use for this add-on device was the capability to develop a library of subject matter experts presentations. It will also allow those missing the live event to still have access to the material at a later time. The final video piece is a 16x16 DigitalMediaTM Matrix switcher. This will allow all video sources to be routed to the specified destination(s) needed throughout the displays, codec and recording systems logically via the control system. It will also permit sources output to be current-generation HD-Video or legacy analog signals converting all sources, whether NTSC television or outside laptops, to be displayed on the 16:9 aspect ratio displays. Audio: The existing four (4) Shure ULXP series receivers, with associated handheld or bodypack transmitters, will be re-tasked to the new audio system. Additionally, the four (4) ceiling choir-style microphones to pick up all fixed-seating audio will remain in place. While they are not currently connected, the issue discussed is not having control of their mute/unmute state, which will be addressed in the new control code. The central part of the audio system will be two (2) Biamp TesiraFORTÉ Digital Signal Processor (DSP) which will process all sources program, Audio-teleconference, and Video-teleconference audio, as well as provide Automatic Echo Cancellation (AEC) to eliminate echo back to the far-end participants. For audio-teleconferencing, Vendor will require a VoIP worksheet to be completed prior to installation, to permit configuration of the VoIP interface on the Biamp TesiraFORTÉ DSP. The far-end, program and equalized microphone audio playback in the auditorium will route to two pairs of directional line-array speakers. Finally, there will be two (2) self-powered speakers intended to provide preview and program audio monitoring in the control booth. Control: There will be a completely new Crestron control system installed. The central control component will be the AV3 central control system, which will run the active control code to specify the auditorium s current operational status, levels, and presets under that mode of operation. The end-user interface for selection of the auditorium s operational mode and individual settings under that mode of operation will be via two (2) Crestron touch panels. A 15 touch panel will reside on the control room desk for complete operational control of all components, with operational mode presets logically developed in conversation to permit rapid baseline of room s state. A second 7 panel will reside on the on-stage podium to permit a presenter to easily perform ad-hoc presentations and limited system control without the full complement of discrete control options of the 15 panel. Power: Each rack will consist of its own series surge protection to ensure the AV system investment is protected from unforeseen power spikes. Vendor Warranty will include Nationwide On-site technician support, 24 x 7 technical support, RMA support, next day repair or replacement parts for defective equipment, software updates for videoconferencing codecs, manufacturer s warranty support, on-line ticketing, Standard manufacturer s warranty support on all videoconferencing and A/V equipment quoted above. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). The Department of Veterans Affairs shall provide proper electrical outlets, electrical interconnections extension cords and work surface for the operation of the equipment. Vendor will coordinate with the VA Medical Center (VAMC) Albuquerque facilities to provide power requirements and location of outlets for the required system and components, and to re-shroud the new projection screen case. The electrical work on the podium is to permit moving the podium from stage left (currently close to the access ramp) to stage right. There appeared to be a hard-wired quad junction box in the lower portion of the existing podium which will require the whip and box to be re-wired with the decision to relocate the podium. The electrical and drywall work on the screen are two permit the de-installation of the existing matte white AC powered screen with a new Da-Lite screen. The AC power will be required on the audience-facing left hand side of the case. The drywall surround is believed to be required to be removed to access the existing screen and permit installation of the new HD Progressive screen. To return the screen area to current, there will be a requirement to redo the drywall surround which will be dismantled. The Department of Veterans Affairs shall provide proper Network Drops. Vendor will coordinate with VACO ITSS to provide network requirements and location of ports. All network components shall be connected by Vendor to ensure system fully works and is integrated with VA network. Department of Veterans Affairs shall complete a provided VoIP configuration worksheet to permit registration of the audio DSP VoIP interface with the existing service in place. Department of Veterans Affairs will insure compliance with all applicable laws and codes regarding the installation and subsequent use of the electrical circuits.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/TuVAMC/VASAHCS/VA25817Q0378/listing.html)
 

Document(s)

Attachment
 

File Name: VA258-17-Q-0378 VA258-17-Q-0378.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3755679&FileName=VA258-17-Q-0378-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3755679&FileName=VA258-17-Q-0378-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: New Mexico VA Health Care System;1501 San Pedro SE;Albuquerque NM

Zip Code: 87108
 

Record

SN04645063-W 20170826/170824232116-5dfac5625402eaf88cc7e941374b5024 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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