Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 27, 2017 FBO #5756
DOCUMENT

J -- Generator Load Banking - STL - Attachment

Notice Date

8/25/2017
 

Notice Type

Attachment
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (NCO) 15;3450 S 4th Street Trafficway;Leavenworth KS 66048
 

ZIP Code

66048
 

Solicitation Number

VA25517Q0962
 

Response Due

8/29/2017
 

Archive Date

12/6/2017
 

Point of Contact

Christopher Lankford
 

E-Mail Address

6-1957<br
 

Small Business Set-Aside

N/A
 

Description

Page 2 of 7 Administration Information: This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. Sources Sought Information: The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to furnish Load Bank Testing services for the St. Louis, MO, VA Medical Center. St. Louis VAMC: 915 N Grand Blvd, Saint Louis, MO 63106-1621 The North American Classification System (NAICS) code for this acquisition is 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance). Provide the following: Capabilities Statement SDVOSB / VOSB / Small Business status Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. No sub-contracting opportunity is anticipated. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors shall submit information by e-mail: to christopher.lankford@va.gov. All information submissions should be received no later than 10:00 am CT on August 29, 2017. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation will be published. See Statement of Work below: GENERATOR TESTING AND PREVENTATIVE MAINTENACE STATEMENT OF WORK Provide all necessary labor, material, tools, and equipment to perform: semiannual maintenance/inspection, annual maintenance/inspection, and four-hour load test including associated certification, on emergency generators and to perform diesel fuel tank treatments with follow up vacuuming of tanks yearly at the Department of Veterans Affairs John Cochran listed herein in accordance with all terms, conditions, provisions, specifications, and schedules of this solicitation. 1. GENERAL: Field service work shall be performed directly by Field Service Engineer who has successfully demonstrated their knowledge and experience in the Field of Electrical Power Distribution Systems Testing. The Field Service Engineer shall be capable of the following: (1) testing, assessing, evaluating, servicing and reconditioning components, (2) assuring that the equipment on which work has been performed is safe, reliable and acceptable for its intended purpose, and (3) identifying defective equipment and potential safety problems, environmental hazards or code violations. All other testing technicians assigned to the project must be certified by NICET, NETA, or have an equivalent qualification certification. Contractor shall provide proof of technicians certification prior to the technician performing work. Test assistants and apprentices may be assigned to the project as assistants to certified technicians at a ratio not to exceed two certified to one non certified assistant or apprentice. All work performed shall be fully documented by the Contractor. Testing shall be performed in compliance with manufacturers' recommendations and applicable NEMA, NETA, ANSI, ASTM, ASA, OSHA 1919.269, NFPA 70, NFPA 70E, NFPA 99, NFPA 110, JACHO and VA Standards. Refer to the Comprehensive Accreditation Manual for Hospitals: The Official Handbook, Parts EC.7.40.1 and EC.7.40.7, as set forth by the Joint Commission on Accreditation of Healthcare Organizations (JACHO), for compliance requirement. Conformity to Regulations: The Contractor shall conform to all regulations, Federal, State, and local, governing emergency generator electrical testing and certification. The cost of travel and/or travel time to and from the job site will be at the Contractor s expense, at no cost to the Government Contractor shall submit maintenance/inspection form, load bank field test form, and final inspection/test report format to the COTR for approval prior to commencing testing. Testing shall not start prior to approval of form formats by the COTR. Contractor shall provide a comprehensive written final report to the Engineering Service-line Manager, which summarizes: maintenance/inspection findings, field test findings, and provide a statement as to whether the Emergency Generator Systems reflect compliance or lack of compliance with codes and standards cited in paragraph directly below, list all anomalies found, and suggest recommendations to correct any noted deficiencies. Final report shall clearly state whether compliance occurred with respect to JACHO EC.7.40.1 and NFPA 110. The contractor s representative shall report to the Engineering Service Office, prior to commencing work and at the completion of each workday. Contractor shall check in with the VA s Engineering personnel each day before starting work to obtain a badge and authorization to perform service that day. The Contractor must wear the badge in plain visible site while on station and return that badge at the conclusion of each day. Keys: The COTR shall provide the Contractor access to all buildings and rooms required in the provisions of this contract. The Contractor shall notify the COTR when leaving these areas. Lights/Windows: All lights and/or windows shall be turned off or closed and locked respectively in unoccupied areas, unless otherwise directed by the COTR. If any difficulties are encountered in keeping areas locked, or windows closed, the COTR shall be notified immediately. All materials and equipment will be removed from the facility or stored properly at the end of the workday and secured during the workday. Under no circumstances will the Contractor allow any equipment to be left unattended for any length of time. Smoking is permitted only in those specific areas designated for smoking. All service tickets will show the Make, Model, Serial, and PM numbers of the generator and prime mover being tested. Time Constraints: Maintenance, inspection and testing shall be performed between 8:00 a.m. and 4:00 p.m., Monday through Friday, excluding federal holidays. Due to the critical nature of emergency generators serving health care buildings, testing of generators shall not occur should stormy weather conditions exist. John Cochran: Testing and maintenance by Contractor of generator, located in Building 1, will only be performed with the concurrence of Surgery Service. Allowable time may be after-hours or on weekends. Electric Shop Foreman will help in establishing time for the testing and maintenance of this generator. St. Louis Medical Center Locations and Contacts: John Cochran Medical Center 915 N Grand Blvd St. Louis MO 63103 CONTACT: COTR Sean Lively (314) 652-4100 ext. 56462 LOCATION: Building # 1, Room B020 Jefferson Barracks Medical Center 1 Jefferson Barracks Drive St. Louis MO 63125 CONTACT: COTR Ryan Duffy 314-652-4100 ext. 66698 LOCATION: Building # 24, Room G01 2. MAINTENANCE AND INSPECTION WORK: Provide all necessary labor, material, tools and equipment to perform maintenance on emergency generators designated in this section. The work described herein is to be performed at multiple sites. Read Scope of Work carefully. Semiannual Maintenance and Inspection: Semiannual maintenance shall to be performed on all emergency generators as described in this portion of the statement of work and designate in the tables of section 2.3. ENGINE LUBRICATING SYSTEM: Oil analysis to check for the presence of metals, water, or breakdown of engine oil. Change oil, filter, and by-pass filter (if sufficient hours). Oil and filter to be furnished by contractor. Clean crankcase breather. FUEL SYSTEM: General inspection of all components. Change or clean air filter (filter to be furnished by contractor). Change fuel filter (filter to be furnished by contractor). Treat diesel supply tanks with anti-fungal treatment and vacuum diesel tanks 3-4 days after treatment. This does not include the day tanks. GOVERNOR: Check all linkages and ball joints. Clean hydraulic oil. Observe for oil leakage. COOLING SYSTEM: General inspection of all components. Clean exterior of all radiators. Check condition of all hoses and connections, replace as needed. Adjust and replace belts if necessary. GENERATOR: Check brush length and pressure. Check appearance of slip ring and clean if necessary. Blow out with clean dry compressed air. SERVICE BATTERIES: Clean and check connections. Make specific gravity test on lead acid battery. Make load test of each nickel cadmium cell where applicable. Add distilled water to maintain proper level. Check charging rate. Battery trickle charging circuit operating properly. GENERATOR OPERATION: Run generator under load to check instruments including voltage. Check automatic shutdown and transfer of load from commercial power to emergency power. Check automatic shutdown and transfer of emergency power to commercial power. Check running cool down time. REPORTING REQUIREMENTS: Provide inspection report to the Chief of Engineering Services, or his designee, advising of any conditions warranting services or other recommendations. Annual Maintenance and Inspection: Annual maintenance shall to be performed on all emergency generators as described in this portion of the statement of work and designate in the tables of section 2.3. During the month of October, Contractor shall perform the following maintenance services: FUEL SYSTEM: General inspection of all components. Change fuel filter, (Filter to be furnished by contractor). Change or clean air filter (filter to be furnished by contractor). Analyze diesel fuel for condition, (request fuel be replaced if required). Check entire unit for leaks. Adjust valves and injectors. LUBRICATING SYSTEM: Change oil and by-pass filter (oil to be furnished by contractor). Oil must meet unit manufacturer s recommendation. Change oil filter, (Filter to be furnished by the contractor). Check entire unit for oil leaks. Clean crankcase breather. Lubricate all parts as required by manufacturer s service manual. Operation of lubricating oil heater (if installed). Check oil pressure for proper pressure. COOLING SYSTEM: Check condition and rod out heat exchange if necessary. Change antifreeze solution (antifreeze to be furnished by contractor). Antifreeze to be changed on even numbered years (every other year). Cooling system will be protected to 20 degree Fahrenheit. Clean exterior of all radiators. Check all engine water pumps and circulating pump. Examine all ductwork for looseness. Clean and check motor operated louvers. Check condition of all hoses and connections. Replace as needed (to be furnished by contractor). Adjust and replace if necessary all belts (to be furnished by contractor). SERVICE BATTERIES: Clean and check connections. Make specific gravity test on lead acid battery. Make load test of each nickel cadmium cell where applicable. Add distilled water to maintain proper level. Check charging rate. Battery trickle charging circuit operating properly. EXHAUST SYSTEM: Check condition of muffler; exhaust lines, supports and connections. Check for repair, as needed all exhaust leaks. Check and exhaust manifold and turbo-charge cap screws. GENERATORS: Clean generator winding. Check generator bearing. Measure and record resistance reading of generator winding using insulation tester (Megger). Inspect transfer switch and make repairs or replacement if indicted. On main switchgear and generator switchgear operate every circuit breaker manually; visually check bas bar, and feeder connection for cleanliness and signs of overheating. No unusual sounds. Vacuum inside the transfer switched and generators control panels. Check brush length and pressure. Check appearance of slip rings, if necessary. Blow out with clean dry compressed air. SYSTEMS CONTROLS: Re-evaluate the setting of the voltage sensing and time delay relays. Check out and record the time intervals of the various increments of the automatic start-up and shutdown sequences. ENGINE SAFETY CONTROLS: Check operation of all engine operating alarms and safety shutdown devices (general will not be under load during this check). Run generator under load, to check instruments including voltage, frequency, amperage, and make the necessary adjustments. Check automatic transfer switch for proper operation, check operation. check contracts, trickle charger system, voltage at contractor, phase protection relays and start relays. Tune engine as required by manufacturer s service manual. GOVERNOR: Check all linkage and ball joints. Check oil level, if applicable. Observe for oil leakage.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LeVAMC/VAMCKS/VA25517Q0962/listing.html)
 

Document(s)

Attachment
 

File Name: VA255-17-Q-0962 VA255-17-Q-0962.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3756633&FileName=VA255-17-Q-0962-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3756633&FileName=VA255-17-Q-0962-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04648378-W 20170827/170825232350-1b0b3d815bf130c74d8cebeca01a5a28 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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