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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 02, 2017 FBO #5762
DOCUMENT

J -- NTVAHCS Siemens Imaging Contract - Attachment

Notice Date

8/31/2017
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

00504;Department of Veterans Affairs;Contracting Section;7201 I-40 West Suite 100;Amarillo TX 79106
 

ZIP Code

79106
 

Solicitation Number

VA25717Q1324
 

Response Due

9/15/2017
 

Archive Date

12/14/2017
 

Point of Contact

Ronalda Ohio
 

E-Mail Address

ronalda.ohio@va.gov
(ronalda.ohio@va.gov)
 

Small Business Set-Aside

N/A
 

Description

NOTICE OF INTENT TO AWARD: Department of Veterans Affairs (VA) Network Contracting Office 17 (NCO 17) intends to award a Task Order from its National Acquisition Center (NAC) High Tech Medical Equipment (HTME) DLA IDIQ contract SPE2D1-17-D-0023. This requirement is to provide all necessary maintenance, service and support for medical devices/equipment IAW the statement of work (SOW) The NAICS Code is 811219, with a Size Standard of $20.5M and the PSC Code is J065. THIS NOTICE IS NOT A REQUEST FOR QUOTES; however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements. Responses received will be evaluated; however, proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Government will proceed with the award. Responses are due by September 15, 2017 by 12:00 noon (CST). Responses shall be submitted via e-mail to Ronalda.ohio@va.gov. Telephone requests or inquiries will not be accepted. Service Contract Statement of Work (SOW) General: The contractor shall provide service contract coverage (the level of which will be identified later in this document) to all equipment identified in the section Equipment Listing of this document located at VA North Texas Healthcare System (VANTHCS) facilities. Description of Work: The contractor shall provide the specified service contract for the VA equipment in accordance with the original equipment manufacturer specifications. Reference the section Equipment Listing for equipment type and the required service. Type of Contract: firm fixed price; DLA contract # SPE2D1-17-D-0023 Hours of Performance: Work shall occur Monday Friday during normal duty hours. After hours work is authorized upon approval of Biomedical Engineering department. Check in Requirements: The Field Service Engineer must report to the Biomedical Engineering Department to obtain a badge and sign in with the Biomedical Engineering Service before work begins. Submit any mobile media devices that would be used on the system to a virus scan. Upon completion of work, the Field Service Engineer must report to the Biomedical Engineering Service to sign out and brief Biomedical Staff or Supervisor if Biomedical Staff is unavailable concerning completion of service. At the end of briefing Field Service Engineer will return the badge and sign out in the Biomedical Engineering Department. Unscheduled Maintenance (Repair Service): Contractor shall maintain the equipment in accordance with the manufacturer's specifications. The Contractor will provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. All required parts shall be furnished. The Contracting Officer, Contracting Officer s Representative or designated alternate has the authority to approve/request a service call from the Contractor. Response Time: - Contractor's FSE must respond with a phone call to the COR or his/her designee within two (2) hours after receipt of telephoned notification from 8 a.m. to 9 p.m. If the problem cannot be corrected by phone, the FSE will commence work (on-site physical response) within two (2) hours after receipt of this second notification and will proceed progressively to completion without undue delay. Scheduled Maintenance: The Contractor shall perform preventative maintenance (PM) to ensure that equipment listed in the schedule performs in accordance with TJC, NFPA-99, UL, OSHA, VA, and CDRH Standards. (An outline of the PM procedures and schedule shall be provided to the Biomedical Engineering Department). The Contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (if applicable). This documentation shall be provided to Biomedical Engineering at the completion of the PM. The contractor shall provide written description of Preventive Maintenance Inspections (PMI). This description shall include an itemized list of the procedures performed, including electrical safety. PM services shall include, but need not be limited to, the following: Reviewing operating system software diagnostics to ensure that the system is operating in accordance with Section 3, Conformance Standards or the manufacturer's specifications. Calibrating and lubricating the equipment. Performing remedial maintenance of non-emergent nature. Testing and replacing faulty and worn parts and/or parts likely to become faulty, fail or become worn. Inspecting and replacing where indicated, electrical wiring and cables for wear and fraying. Inspecting, and replacing where indicated, all mechanical components which may include, but is not limited to: X-ray tube mounting hardware, patient restraints and support devices, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, keyboards, and patient couches for mechanical integrity, safety, and performance. Returning the equipment to the operating condition defined in Section 3, Conformance Standards. Providing documentation of services performed. Inspecting and calibrating the hard copy image device. PM services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PM schedule shall be arranged and approved in advance with the COR. Any charges for parts, services, manuals, tools, or software required to successfully complete scheduled PM are included within this contract, and its agreed upon price, unless specifically stated in writing otherwise. Documentation: Contractor shall furnish a detailed field service report upon completion of work to Biomedical Staff in the Biomed Department. Payment will not be processed until a properly completed service report is received. The service report shall contain, at a minimum, the following information: Type, model, System ID, and serial number (s) of all equipment on which maintenance was performed Total time spent performing maintenance. Detailed narrative description of the services required Copies of all test reports Complete list of parts replaced Date and time the repair was completed The service report shall itemize every item in the specification. Each item shall state the "as found" condition or values, the "calibrated to" or "adjusted to" values, the factory design tolerances, and a complete description of all work performed concerning the items. Included will be a list of new parts used and recommended future repairs. Place of Performance: VA North Texas Health Care System Facilities, including Dallas, Bonham, and Ft. Worth. Contracting Officer Representatives: Prior to contract award, the Contracting Officer shall designate a VA Medical Center employee as the COR. All work coordination shall be made through the COR. The Contractor shall be provided a copy of the letter of delegation authorizing the COR at the commencement of the term of the contract. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer. Information Technology Security Requirements: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. The contractor shall comply with all Federal laws and regulations the VA has developed when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor. The information made available to the contractor by VA for the performance of this contract will be used only for the purposes of performance under this contract. The certification and accreditation requirements do not apply to this requirement and a security accreditation package is not required. Security Statement: Sensitive VA information is contained within the systems covered by this contract. Biomedical Engineering shall perform virus scans on all removable media prior to use on VA medical equipment. This includes all types of removable media, including media (e.g., USB devices, CDs, dongles, etc.) that has been issued by VA, media not issued by VA, and media brought in by vendors or independent service organizations. Within accordance of VA Directive 6500, Information Security Program, September 2007 The Vendor will not transfer any VA information to a location outside the VA and only to VA locations determined by the VA System Administrator. The information in these systems may be covered by the Privacy Act 1974 which contains criminal penalties of abuse of information. During onsite service, the Vendor shall be chaperoned by VA Personnel. However, the vendor shall not be issued a User ID/Password. Non-volatile memory devices, working or non-working, shall NOT be removed from the VA facility until the ISO has certified that the data has been destroyed. For magnetic devices and media, the data destruction will be by degaussing. Other forms of cleansing will be used for non-magnetic media. The vendor will not have remote access to complete the repair(s) and preventive maintenance. Records Management Statement: All records (administrative and program specific) created during the period of the contract belong to VA North Texas Health Care System (VANTXHCS) and must be returned to VANTXHCS at the end of the contract or destroyed in accordance to the VHA Record Control Schedule (RCS)10-1. Citations to pertinent laws, codes and regulations such as 44 U.S.C Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract or identified in the RCS 10-1. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Equipment Listing: Equipment Type System Name Service Agreement Contract Duration Functional Location EE # Serial # Cardio-Vascular Suite Artis zee Ceiling Shared Service Basic 5/1/2017 - 4/30/2018 400-496593 108734 147917 MRI Scanner Magnetom Skyra Silver contract 5/1/2017 - 4/30/2018 400-209501 70838 96603 MRI Scanner MAGNETOM Espree Silver contract 5/1/2017 - 4/30/2018 400-347116 90362 31021 Workstation/Software MR syngo MM Workplace Shared Service Basic 5/1/2017 - 4/30/2018 400-320796 SPECT/CT Scanner SYMBIA T16 Silver contract 5/1/2017 - 4/30/2018 400-326785 87740 1055 SPECT/CT Scanner SYMBIA T16 Silver contract 5/1/2017 - 4/30/2018 400-326779 87739 1054 Workstation/Software Workplace.Turbo Shared Service Basic 5/1/2017 - 4/30/2018 400-326783 Workstation/Software Workplace.Turbo Shared Service Basic 5/1/2017 - 4/30/2018 400-326787 Workstation/Software Workplace.P Shared Service Basic 5/1/2017 - 4/30/2018 400-355252 Workstation/Software Workplace.P Shared Service Basic 5/1/2017 - 4/30/2018 400-355651 Workstation/Software Symbia.Net Single-User Shared Service Basic 5/1/2017 - 4/30/2018 400-435191 Workstation/Software Symbia.Net Single-User Shared Service Basic 5/1/2017 - 4/30/2018 400-435193 Workstation/Software syngo Multimodality WP Shared Service Basic 5/1/2017 - 4/30/2018 400-363334 R/F Room AXIOM Luminos Agile MAX Shared Service Basic 5/1/2017 - 4/30/2018 400-494299 131119 61055 R/F Room AXIOM Luminos Agile MAX Shared Service Basic 5/1/2017 - 4/30/2018 400-490270 109104 61164 Workstation/Software Multix Fusion MAX Shared Service Basic 5/1/2017 - 4/30/2018 400-494299 Workstation/Software Multix Fusion MAX Shared Service Basic 5/1/2017 - 4/30/2018 400-490270 CT Scanner Somatom Definition Flash Shared Service Basic 5/1/2017 - 4/30/2018 400-467180 109033 73904 CT Scanner SOMATOM Definition AS64 Shared Service Basic 5/1/2017 - 4/30/2018 400-481194 109114 95086 Workstation/Software syngo Multimodality WP Shared Service Basic 8/1/2017 - 4/30/2018 400-206838 CT Scanner SOMATOM Definition AS+ (128) Shared Service Basic 8/1/2017 - 4/30/2018 400-319970 87630 65427 CT Scanner SOMATOM Definition AS64 Shared Service Basic 8/1/2017 - 4/30/2018 400-334712 90361 64902 MRI Scanner MAGNETOM Avanto Gold contract 5/1/2017 - 4/30/2018 400-539694 116652 169513 Coverage: Equipment Artis zee Ceiling Magnetom Skyra MR Chiller Model KPC 212/215-2K MAGNETOM Espree MR Chiller Model KPC 212/215-2K2 Contract Type Shared Service Basic Silver contract Magnetom Skyra Silver contract MAGNETOM Espree Contract Start Date 5/1/2017 5/1/2017 5/1/2017 5/1/2017 5/1/2017 Principal Coverage Period 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F Post-PCP Extension 4 hours Application Hotline Phone Support ü ü ü Chiller Life Expectancy ü ü Coil Coverage ü ü CT Detector Coverage General Spare Parts Coverage ü ü ü Labor ü ü ü On-Site Response 8 hours 8 hours 4 hours 8 hours 4 hours Parts Delivery Next Day Next Day Next Day Next Day Next Day Parts Order Requirement 6pm 6pm 6pm 6pm 6pm Performance Reports Phone Response 60 min 60 min 60 min 60 min 60 min Planned Maint. InHouse Assist. ü Planned Maintenance ü ü ü ü ü PM Only Labor ü ü PM's performed outside PCP weekends Quality Assurance ü ü Quality Assurance InHouse Assist. ü Real Time Monitoring M-F 7am-10pm ET Safety Checks ü ü Safety Checks InHouse Assist. ü Siemens Remote Services ü ü ü SPECT Detector Head Subsystem Coverage syngo Remote Assist Hotline Support ü ü Technical Phone Support ü ü ü Technical Training Discount ü Travel ü ü ü ü ü Updates ü ü ü Uptime Guarantee 95% 95% 95% 95% Water/Air Cooling System X-Ray Tube Coverage Unlimited X-ray tube discount Equipment MR syngo MM Workplace SYMBIA T16 SYMBIA T163 Workplace.Turbo Workplace.Turbo4 Contract Type Shared Service Basic Silver contract Silver contract Shared Service Basic Shared Service Basic Contract Start Date 5/1/2017 5/1/2017 5/1/2017 5/1/2017 5/1/2017 Principal Coverage Period 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F Post-PCP Extension 4 hours Application Hotline Phone Support ü ü ü ü ü Chiller Life Expectancy Coil Coverage CT Detector Coverage General Spare Parts Coverage ü ü ü ü ü Labor ü ü ü ü ü On-Site Response 8 hours 8 hours 8 hours Parts Delivery Next Day Next Day Next Day Next Day Next Day Parts Order Requirement 6pm 6pm 6pm 6pm 6pm Performance Reports ü ü Phone Response 60 min 60 min 60 min 60 min 60 min Planned Maint. InHouse Assist. ü ü ü Planned Maintenance ü ü PM Only Labor PM's performed outside PCP weekends Quality Assurance ü ü Quality Assurance InHouse Assist. ü ü ü Real Time Monitoring M-F 7am-10pm ET ü ü Safety Checks ü ü Safety Checks InHouse Assist. ü ü ü Siemens Remote Services ü ü ü ü ü SPECT Detector Head Subsystem Coverage ü ü syngo Remote Assist Hotline Support Technical Phone Support ü ü ü ü ü Technical Training Discount Travel ü ü ü ü ü Updates ü ü ü ü ü Uptime Guarantee 98% 98% Water/Air Cooling System X-Ray Tube Coverage Unlimited X-ray tube discount ü ü Equipment Workplace.P Workplace.P5 Symbia.Net Single-User Symbia.Net Single-User6 syngo Multimodality WP Contract Type Shared Service Basic Shared Service Basic Shared Service Basic Shared Service Basic Shared Service Basic Contract Start Date 5/1/2017 5/1/2017 5/1/2017 5/1/2017 5/1/2017 Principal Coverage Period 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F Post-PCP Extension 4 hours Application Hotline Phone Support ü ü ü Chiller Life Expectancy Coil Coverage CT Detector Coverage General Spare Parts Coverage ü ü ü ü ü Labor ü ü ü ü ü On-Site Response 8 hours 8 hours 8 hours 8 hours 8 hours Parts Delivery Next Day Next Day Next Day Next Day Next Day Parts Order Requirement 6pm 6pm 6pm 6pm 6pm Performance Reports Phone Response 60 min 60 min 60 min 60 min Planned Maint. InHouse Assist. ü ü ü ü ü Planned Maintenance PM Only Labor PM's performed outside PCP weekends Quality Assurance Quality Assurance InHouse Assist. ü ü ü ü ü Real Time Monitoring M-F 7am-10pm ET Safety Checks Safety Checks InHouse Assist. ü ü ü ü ü Siemens Remote Services ü ü ü ü ü SPECT Detector Head Subsystem Coverage syngo Remote Assist Hotline Support Technical Phone Support ü ü ü ü ü Technical Training Discount Travel ü ü ü ü ü Updates ü ü ü ü ü Uptime Guarantee Water/Air Cooling System X-Ray Tube Coverage Unlimited X-ray tube discount Equipment AXIOM Luminos Agile MAX AXIOM Luminos Agile MAX7 Multix Fusion MAX Multix Fusion MAX8 Somatom Definition Flash Contract Type Shared Service Basic Shared Service Basic Shared Service Basic Shared Service Basic Shared Service Basic Contract Start Date 5/1/2017 5/1/2017 5/1/2017 5/1/2017 5/1/2017 Principal Coverage Period 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F Post-PCP Extension 4 hours Application Hotline Phone Support ü ü ü ü ü Chiller Life Expectancy Coil Coverage CT Detector Coverage ü General Spare Parts Coverage ü ü ü ü ü Labor ü ü ü ü ü On-Site Response 8 hours 8 hours 8 hours 8 hours 8 hours Parts Delivery Next Day Next Day Next Day Next Day Next Day Parts Order Requirement 6pm 6pm 6pm 6pm 6pm Performance Reports Phone Response 60 min 60 min 60 min 60 min 60 min Planned Maint. InHouse Assist. ü ü ü ü ü Planned Maintenance PM Only Labor PM's performed outside PCP weekends Quality Assurance Quality Assurance InHouse Assist. ü ü ü ü ü Real Time Monitoring M-F 7am-10pm ET Safety Checks Safety Checks InHouse Assist. ü ü ü ü ü Siemens Remote Services ü ü ü ü ü SPECT Detector Head Subsystem Coverage syngo Remote Assist Hotline Support ü Technical Phone Support ü ü ü ü ü Technical Training Discount ü ü ü ü ü Travel ü ü ü ü ü Updates ü ü ü ü ü Uptime Guarantee Water/Air Cooling System ü X-Ray Tube Coverage Unlimited ü X-ray tube discount ü ü ü ü Equipment SOMATOM Definition AS64 syngo Multimodality WP9 SOMATOM Definition AS+ (128) SOMATOM Definition AS6410 MAGNETOM Avanto Contract Type Shared Service Basic Shared Service Basic Shared Service Basic Shared Service Basic Gold contract Contract Start Date 5/1/2017 8/1/2017 8/1/2017 8/1/2017 5/1/2017 Principal Coverage Period 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am -05:00pm M-F 08:00am - 06:00pm M-F Post-PCP Extension 4 hours 06:00pm - 10:00pm M-F Application Hotline Phone Support ü ü ü ü ü Chiller Life Expectancy Coil Coverage ü CT Detector Coverage ü ü ü General Spare Parts Coverage ü ü ü ü ü Labor ü ü ü ü ü On-Site Response 8 hours 8 hours 8 hours 8 hours 4 hours Parts Delivery Next Day Next Day Next Day Next Day Same Day Parts Order Requirement 6pm 6pm 6pm 6pm noon Performance Reports Phone Response 60 min 60 min 60 min 30 min Planned Maint. InHouse Assist. ü ü ü ü Planned Maintenance ü PM Only Labor PM's performed outside PCP weekends ü Quality Assurance ü Quality Assurance InHouse Assist. ü ü ü ü Real Time Monitoring M-F 7am-10pm ET Safety Checks ü Safety Checks InHouse Assist. ü ü ü ü Siemens Remote Services ü ü ü ü ü SPECT Detector Head Subsystem Coverage syngo Remote Assist Hotline Support ü ü ü ü Technical Phone Support ü ü ü ü ü Technical Training Discount ü ü ü Travel ü ü ü ü ü Updates ü ü ü ü ü Uptime Guarantee 97% Water/Air Cooling System X-Ray Tube Coverage Unlimited X-ray tube discount ü ü ü
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAHCS/VAAHCS/VA25717Q1324/listing.html)
 

Document(s)

Attachment
 

File Name: VA257-17-Q-1324 VA257-17-Q-1324.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3769450&FileName=VA257-17-Q-1324-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3769450&FileName=VA257-17-Q-1324-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: North Texas VA Health Care System;4500 S. Lancaster;Dallas, TX

Zip Code: 75216
 

Record

SN04657672-W 20170902/170831234110-775356f64b94ee74bae812b62bcdb66e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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