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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 14, 2017 FBO #5774
DOCUMENT

J -- EDSTROM WATCHDOG SYSTEM MAINTENANCE - Attachment

Notice Date

9/12/2017
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;VA Ann Arbor Healthcare System;Network Contracting Office 10;2215 Fuller Road;Ann Arbor MI 48105
 

ZIP Code

48105
 

Solicitation Number

VA25017N1190
 

Response Due

9/14/2017
 

Archive Date

12/22/2017
 

Point of Contact

Thomas Auten
 

E-Mail Address

5-3938<br
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs, Network Contracting Office 10, 24 Frank Lloyd Wright Drive, Lobby M, Suite 2200, Ann Arbor, MI 48105, intends to solicit offers for contractors who are authorized to perform Preventative Maintenance on government owned Edstrom Watchdog System, located at the VA Ann Arbor Healthcare System, 2215 Fuller rd., Ann Arbor, MI 48105. Contractors that can provide this requirement and meets the requirements below are requested to send their 1. Company Name, 2. DUNS number, 3. Business size under NAICS 811219 and 4. If the item(s) are available on a FSS contract or not and the FSS contract number if it is available on contract, 5. Notification if they are a VETBIZ registered VOSB/SDVOSB or not and their company size. This is not a solicitation. This is a Request for Information, Sources Sought. This Sources Sought will close on 9/14/2017, 3:00 pm EST. Please e-mail all responses to Thomas.Auten@va.gov. DESCRIPTION / SPECIFICATIONS / WORK STATEMENT EDSTROM WATCHDOG SYSTEM. SCOPE OF WORK: The contractor shall provide all necessary parts, labor and materials as necessary to perform to (2) Preventative Maintenance (PM) inspections twice per year on the Edstrom Watchdog System, located at the VA Ann Arbor Healthcare System, Research Service, Building 31, Veterinary Medical Unit (VMU) for A ONE YEAR (1) BASE PERIOD AND FOUR (4) ONE (1) YEAR OPTION PERIODS. EQUIPMENT: Government owned: Central Computer for Watchdog System only. (not connected to Veterans Affairs System) Local Processor/EWS Sequencer Additional funds for repair parts required that are not within the preventive maintenance agreement shall be approved by the COR and Paid by Purchase Card or separate Purchase Order. Emergency Situations: This contract will cover all phone support necessary to correct problems that arise and can be fixed with VA personnel. In the event of an emergency whereby the company shall send a representative on-site to correct the problem. PARTS: Parts for preventive maintenance shall be provided by the Contractor at no charge. Repair parts not included under preventive maintenance shall be provided by the Contractor and paid for by the VA as needed. Any parts utilized will be of equal or exceed in quality those parts used by original equipment manufacturer and will be installed by the Contractor as part of this contract. No modification of the equipment shall be permitted without the prior approval of the Contracting Officer s Representative (COR) of the Research Office. The Research office is located in Building 22, Room G20-C, of the VA Ann Arbor Healthcare System, 2215 Fuller Road, Ann Arbor, MI 48105. Area Code (734) 769-7100 ext.55603. SERVICE CALLS: Hours of Work: All scheduled work will be performed during normal working hours of 8:00 a.m. until 4:30 p.m., Monday through Friday, excluding holidays and any day declared an official Federal holiday. Holidays observed by the VA Ann Arbor Healthcare System are: New Year s Day Labor Day Martin Luther King Day Columbus Day President s Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Emergency Service: Emergency service calls are ones required when the equipment is not in a usable condition and immediate response by the Contractor is required. Response time of the Contractor for emergency service calls shall be twenty-four (24) working hours after official notification. The term response time shall result in the physical presence of a fully qualified technician arriving on station within the specified time. Equipment shall be fully operational within 48 hours of on station response time. If Contractor requires additional parts/time to complete required repair/service, Contractor shall contact the COR to coordinate completion of work within an agreed upon completion time/date, to keep inoperable time at an absolute minimum. All repairs shall be in accordance with accredited standards and codes applicable to equipment covered in this contract. Equipment shall meet or exceed manufacturer s operating specifications upon completion of repairs. PREVENTATIVE MAINTENANCE: Contractor shall perform two (2) scheduled preventive maintenance (PM) procedures during the contract year. It is the sole responsibility of the Contractor to schedule and perform all preventive maintenance inspections. The specific date(s) for scheduling the preventive maintenance inspections shall be coordinated between the Contractor and the COR of the Research Office. Preventive maintenance inspections shall be performed during the hours of 8:00 a.m. until 4:30 p.m., Monday through Friday, excluding holidays and any day declared an official Federal Holiday by the President of the United States. Holidays observed by the VA Ann Arbor Healthcare System are as previously referenced in #4 Service Calls, Section (a). Preventive maintenance procedures shall include all items outlined in the original equipment manufacturers (PM) procedures. The Contractor shall submit a copy of the proposed procedure thirty days after award of the Contract. Preventive Maintenance shall include, but not be restricted to: Cleaning of the equipment Completing installation and documentation of all minor operational and reliability engineering notice changes. Running system diagnostics, hardware and software. Providing all factory required or recommended software updates. The Contractor shall be responsible for incorporating all manufacturer recommended hardware and software updates which ensure performance to current product specifications. This service shall be performed during routine preventive maintenance, or at a time specified by the COR and agreeable to the Contractor. The Contractor shall be required to install and maintain the engineering updates requested by the factory. The updates shall be incorporated in a time frame as specified by the manufacturer or mutually agreed upon by the VA and the Contractor. Everything shall be provided by the Contractor at no additional cost to the VA. Documented form showing the (PM) procedures followed is required by the Contractor. 6. SPECIAL CONDITIONS: The Contractor's service representative shall notify the designated COR of the Research Office, located in Bldg. 22 Room G-20C, VAAAHS, 2215 Fuller Road, Ann Arbor, MI 48105, 734-769-7100 ext. 55603 upon arrival at the facility and prior to beginning work and upon completion of work. Clean-Up: Contractor shall leave the work site in as clean a condition as when work began. Debris accumulated during work procedures shall be removed and the equipment or furniture moved during work procedures shall be repositioned to original locations Removal of Equipment by Contractor: Any equipment required to be removed from this facility for repair work shall not be removed without the proper approval from the Acquisition and Material Management Service representative. 7. SERVICE TICKET: Contractor shall submit to the designated COR of the Research Office a routine work and/or emergency work slip. This work slip is to be legibly signed and dated by the VA technician who operated the equipment/or works in the department where the work has been completed. Upon completion Contractor, shall submit this signed service ticket to the COR of the Research Office. Service ticket shall be legible and contain the following: Date and time of service/ inspection. Brief description of work performed. Equipment type, model and serial number Copy of (PM) inspection report, if applicable Signature of designated COR accepting work during normal working hours; and, On Saturdays, Sundays & acknowledged Holidays observed by the VAAAHS and after normal working hours, the Contractor will notify the originator of the call, upon completion of service call. Upon completion service ticket, shall be dated and signed by personnel on duty at time of work/repair. Service ticket shall be forwarded to the COR of the Research office. 8. SAFETY REQUIREMENTS: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer or his designee may determine it be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer or his designee will notify the Contractor of any non-compliance with the foregoing provisions and the actions to correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at this site of work, shall be deemed sufficient for the aforesaid.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAAHCS506/VAAAHCS506/VA25017N1190/listing.html)
 

Document(s)

Attachment
 

File Name: VA250-17-N-1190 VA250-17-N-1190.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3788375&FileName=VA250-17-N-1190-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3788375&FileName=VA250-17-N-1190-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA ANN ARBOR HEALTHCARE SYSTEM;RESEARCH DEPARTMENT;2215 FULLER ROAD;ANN ARBOR, MI

Zip Code: 48105
 

Record

SN04674042-W 20170914/170912232827-ab52fcf30c71ff45161ac33e3754c900 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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