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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 14, 2017 FBO #5774
DOCUMENT

N -- Emergency Furniture Moves Storage, and Installation OMAHA VA - Attachment

Notice Date
9/12/2017
 
Notice Type
Attachment
 
NAICS
484210 — Used Household and Office Goods Moving
 
Contracting Office
Department of Veterans Affairs;NETWORK 23 CONTRACTING OFFICE;2501 W. 22nd St.;Sioux Falls SD 57105
 
ZIP Code
57105
 
Solicitation Number
VA26317Q1186
 
Response Due
9/7/2017
 
Archive Date
10/7/2017
 
Point of Contact
Scott Morrison
 
Small Business Set-Aside
N/A
 
Description
The Sioux Falls, SD Department of Veterans Affairs intends to negotiate a sole source with Office Furniture Installers Inc., DUNS# 867383309, 3167 Spaulding St., Omaha, NE 68111 under the authority of Federal Acquisition regulation (FAR) 13.106-1(b) soliciting from a single source because the Contracting Officer has determined that the circumstances of the contract action deem only one source reasonably available due to the urgency of the need. This procurement requires the following services; Contractor shall provide Furniture Moving, Installation and Storage Services for the VA Nebraska Western Iowa Health Care System (NWIHCS) for the facilities of Omaha, Lincoln and Grand Island Nebraska. It is the intent of these specifications to govern receiving of furniture and furnishings, maintaining a current inventory of new and existing furnishings, perform moves (to include moving furniture and belongings), disassembly and assembly of furniture, removal and possible storage of existing furniture, installation of signage, artwork, medical accessories, and other wall mounted items. Occasionally the Vendor will be required to move patient records. Vendor shall furnish all labor, equipment, materials, tools, supervision, and expertise required to receive, move, disassemble and assemble furniture and miscellaneous items for the VA Medical Center. The vendor will be responsible for hanging some wall mounted medical equipment and accessories. The placement of all wall mounted items shall be coordinated with the Contracting Officer s Representative (COR) prior to installation. The Vendor shall assign a single point of contact that will consistently be on site as a project manager as needed and that person will manage moves and furniture installation and shall coordinate work with other vendor staff. This project manager shall have a cell phone and the phone shall have email capabilities and shall be provided by the Vendor in order to simplify communication between the vendor and VA staff. In addition, this project manager will be required to be in attendance at all Moves Committee Meetings to coordinate moves within the NWI facilities. The project manager will be present at weekly Moves Committee Meetings in Omaha (Tuesday, 10:00 am) and receive 48 hour notice by NWI Site Contacts prior to attendance for all Moves Committee meetings in Lincoln and Grand Island. The project manager is responsible for providing installation crew with copies of purchase orders (PO) and installation drawings previously provided by the COR. The vendor s project manager shall coordinate sequencing and staging with the COR. The Vendor s staff shall be dressed professionally and the shirt worn should state the Vendor Company name and all shirts shall be consistent for all Vendors workers. When called for projects, the vendor will be requested to work no less than two hours per call. The individual projects in question, however, could extend several days, depending on size of the project. When contacted to respond to a move or installation request, the contractor must be available within 3 hours of the initial request. The VA staff will provide the Vendor with electronic copies of the PO s so the Vendor can coordinate receiving, storage, and installation. The COR will provide furniture placement plans to the vendor where applicable. The work to be involved on each call can include, but is not limited to: Heavy lifting, to include moving furniture (desks, file cabinets, contents of filing, boxed belongings, chairs, book cases, various other office materials and equipment). Furniture moves may require assembly and disassembly, depending on departmental needs. Vendor will be required to hang wall hung accessories and furnishings, and inventorying existing and new furniture and furnishings. The Vendor shall provide temperature controlled storage space as identified in the schedule of items. Storage space will consist of a concrete floor that is accessible through a nominal 8'x 8' garage door. When new furniture is received, the Vendor may be required to store the existing furniture for a period of time in the vendor s warehouse until it can be placed in the facility in a different location. In addition, the vendor will receive and store new furniture in their warehouse. Storage fees shall not be charged for the first 30 days of storage. Vendor will receive and store (when necessary) furniture and furnishings shipped from furniture/furnishings manufacturers. In addition the vendor will store existing furniture inventory until a location is determined for the furniture item to be placed in the facility. Vendor will notify COR upon receiving VA furniture in order to initiate receiving reports and schedule installation. The Vendor is responsible for unpacking and disposing of all packaging materials, out of town and in town. All items that can be recycled shall be recycled and the vendor shall provide estimated poundage of recycled materials in monthly billings. Vendor shall leave spaces clean, vacuuming spaces if necessary after work is completed. Vendor will evaluate packaging for visible freight damage and immediately notify the freight company and VA contacts if damaged product is received. The vendor is responsible for filing freight damage claims and coordinating repair and/or replacement with the furniture/furnishings manufacturers. Damage of both concealed and visible freight damage should be photographed and documented on a COR form entitled Freight Damage and submitted via email. Vendor shall not deliver freight damaged items to the site and shall store items until claim resolution. The vendor shall keep the COR updated by email on status of the freight claim. Vendor shall evaluate the furnishings for manufacturer s defects, missing or incorrect parts. The vendor shall notify the COR immediately to determine if the product should be delivered and installed. The COR shall make the determination whether the product is safe to use or should be returned to the warehouse. Vendor shall document the defect to include photographs and completion of a COR form entitled Missing Parts and Defective Items and submitted to COR via email. Vendor shall be responsible for coordinating repair or replacement with the manufacturer. The COR will provide manufacturer s representative contact information for coordination. In the event the vendor cannot fully resolve the issue, the vendor is responsible for relaying the information to the COR along with documentation by email so that proper credit can be obtained. Where manufacturer s defects involve additional installation time, the COR shall be notified by email of the installation charges and vendor shall submit itemized billing to the manufacturer. In the event the vendor has difficulties obtaining reimbursement from the manufacturer, the vendor shall notify the COR and the COR will coordinate reimbursement to the vendor. The Vendor shall inventory all existing furniture that is stored in their warehouse and continually keep it up to date as items are added and used from inventory. The inventory program shall be available on a website and shall be accessible at all times to both VA staff (COR + 1) and contractor. The inventory will include a bar code or tag assigned to the furniture/furnishing piece, Photograph of each piece, PO number if applicable, description, size (W x H x H), quantity, and location stored in warehouse, and where item was delivered to. The vendor shall provide two monthly invoices; one (1) invoice for tracking hours charged for furniture moves, and one (1) invoice for tracking new furniture installations and miscellaneous tasks. The invoice will be formatted to be approved by the VA. The vendor shall document estimated poundage of recycled materials that was disposed and include information on the monthly furniture installation invoice. The Vendor shall be required to deliver moving boxes, as needed, to the VA for staff moves. Boxes will be small size, approximately (18W x 12H x 10H). The quantity and location boxes will be needed will be determined by the Moves Committee. Reimbursement for box costs will be billed at cost and included as a separate line item on the Moves invoice. The vendor will be requested, at times, to add/change furniture locks and repair damaged furniture. Before obtaining services, prior approval must be given and obtained by the VA Contracting Officer Representative who will authorize the amount to be reimbursed. Reimbursement for repairs and lock costs will be billed at cost and included as a separate line item on the Moves invoice. This is a notice of intent and is not a request for competitive quotes or proposals. No solicitation is available. Firms that believe they can meet the requirement are encouraged to identify themselves and provide a substantive statement with descriptive literature and any other supporting information to the Contracting Officer within two business days of publication of this notice. All information received within two days of publication of this synopsis will be considered by the Government to determine if the more than one firm can meet the Government's requirements and is capable of providing technically acceptable services. Responses to this posting must be submitted in writing via e-mail only. A determination not to compete the described requirement based upon responses to this notice is solely within the discretion of the Federal Government. Information received will be considered solely for the purpose of determining whether or not to conduct a competitive procurement. Any questions or comments should be directed via e-mail ONLY to Mr. Scott Morrison, email: scott.morrison2@va.gov. Thank you for your interest.
 
Web Link
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SFaVAMC/VAMCCO80220/VA26317Q1186/listing.html)
 
Document(s)
Attachment
 
File Name: VA263-17-Q-1186 VA263-17-Q-1186_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3788371&FileName=VA263-17-Q-1186-000.docx)
Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3788371&FileName=VA263-17-Q-1186-000.docx

 
Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 
Place of Performance
Address: VA Nebraska-Western Iowa Health Care System;4101 Woolworth Ave;Omaha, NE
Zip Code: 68105
 
Record
SN04674043-W 20170914/170912232828-5ecfcb9921669183707d5130fb1a0d24 (fbodaily.com)
 
Source
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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