Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 15, 2017 FBO #5775
SPECIAL NOTICE

D -- Enterprise Event Hosting Notice of Intent - Notice of Intent and J&A

Notice Date

9/13/2017
 

Notice Type

Special Notice
 

NAICS

611420 — Computer Training
 

Contracting Office

Department of the Air Force, Direct Reporting Units, USAF Academy - 10 CONS, 8110 Industrial Drive, Suite 200, USAF Academy, Colorado, 80840-2315, United States
 

ZIP Code

80840-2315
 

Solicitation Number

FA7000-17-R-0035
 

Archive Date

10/5/2017
 

Point of Contact

Casey D. Pehrson, Phone: 7193332327
 

E-Mail Address

casey.pehrson.2@us.af.mil
(casey.pehrson.2@us.af.mil)
 

Small Business Set-Aside

N/A
 

Description

Notice of Intent J&A NOTICE OF INTENT The 10th Contracting Squadron, United States Air Force Academy (USAFA) Colorado intends to make a Sole Source award to CVENT, Inc. for Enterprise Event Hosting Services. This procurement is for the acquisition of sole source commercial services using simplified procedures in accordance with FAR Parts 12, 13 and 37. Requirement: The United States Air Force Academy requires a secure and versatile EEH web solution with the following features: Register Attendees, Mobile App, Process Payments, Seating Module, Data Analytics, Hotel Reservation, Manage Schedules, Provide Web Templates, Real Time feedback, Social Media Integration, Web Design Support. Period of Performance (PoP): Base Period: 30 Sep 2017 - 31 Mar 2018 First Option Period: 1 Apr 2018 - 31 Mar 2019 Sole Source Justification: A sources sought was posted on gsaadvantage.gov with a suspense date of 27 June 2017. The schedule utilized to conduct market research was Schedule 70 SIN 132-32. Specifically, the Term Software License - subject to cooperative purchases schedules. In total 10 CONS received one response from CVENT (GSA contract number GS-35F-0517T), the current EEH solution through the incumbent contractor. A sources sought was posted on fbo.gov on 27 June 2017 with a suspense date of 12 July 2017 to which 10 CONS received 0 responses. This was an effort to find additional vendors and competition for the EEH requirement. A scope read was completed by NETCENTS-2 Technical Team, AFLCMC/HICI which found that some tasks fall within scope of the NETCENTS-2 Application Services contract and some fall within scope of the NETCENTS-2 Network Operations (NetOps) and Infrastructure contract. NETCENTS-2 Technical Team AFLCMC/HICI did not identify any capability for a vendor or contract category to fulfill this whole requirement. Additionally, this requirement cannot be split between multiple contracts. Internet searches were conducted in an effort to identify vendors capable of meeting the PWS requirements. The vendors found and researched were: Bizzbo, Acteva, Eventbrite, Experient/Maritz Travel, Evenium, Certain, BusyConf, Halosys, nvite, Eventful, etouches, Gtconsult and Active Networks. In order to research the availability of vendors, 11 required PWS features were reviewed: Available Mobile App (PWS 2.1), Register Attendees (PWS 2.2.3), Process Payments (PWS 2.7.12), Seating Module (PWS 2.3), Data Analytics (PWS 2.11), Hotel Reservation (PWS 2.6.1), Manage Schedules (PWS 2.2.12), Provide Web Templates (PWS 2.1.3), Real Time Feedback (PWS 2.1.5), Social Media Integration (PWS 2.1.8), and Web Design Support (PWS 2.1.9). Many vendors were found to provide some of the required features. However, only one vendor (CVENT) was able to meet all of the PWS requirements. This is a commercially available service not exceeding $7 million and only one vendor is capable of fulfilling this requirement. FAR Part 12 governs commercial acquisitions and FAR Part 13.000 allows the use of simplified acquisition procedures for commercial acquisitions not exceeding $7 million. Therefore, a sole source acquisition will be conducted IAW the authority, 41 U.S.C 1901, as implemented by FAR 13.501(a)(1)(ii). This synopsis is for notification purposes only and does not constitute a solicitation for bids or proposals. DO NOT submit a bid/quote at this time. Any offerors believing they can provide an Enterprise Event Hosting Solution with all specifications and requirements described in the attached PWS should provide evidence for consideration. Evidence must support the offeror's claim. All qualified sources may submit a response, which if timely received, will be considered by this agency. Information received will be considered solely for the purpose of determining whether a competitive procurement can be conducted. A determination not to compete this proposed procurement based on response to this notice is solely within the discretion of the Government. Responses must be received NLT 2:00 PM Mountain Time on 15 September 2017. Responses received after this will be considered late IAW FAR 52.212-1(f) and may not be considered. The Government does not intend to pay for any information provided under this announcement. Contractors must have a current registration within the System for Award Management (SAMS) https://www.sam.gov/portal/public/SAM/ Questions should be addressed to Casey D. Pehrson, Contract Specialist, (719) 333- 2327, casey.pehrson.2@us.af.mil or Devin S. Rosin, Contracting Officer, (719) 333-3819, devin.rosin@us.af.mil. CLAUSES INCORPORATED BY FULL TEXT : 5352.201-9101 Ombudsman (JUNE 2016): (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, James A. Anderson 8110 Industrial Drive, Ste 103 USAFA, CO 80840 Telephone number 719-333-2074 FAX 719-333-9018 email: james.anderson.72@us.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/DRU/10ABWLGC/FA7000-17-R-0035/listing.html)
 

Place of Performance

Address: USAF Academy, Colorado Springs, Colorado, 80840, United States

Zip Code: 80840
 

Record

SN04676386-W 20170915/170913232755-7cc227d034949a2583c81b79497b7486 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |