SOLICITATION NOTICE
G -- ROMAN CATHOLIC PRIEST SVCS FOR NAS WHITING FIELD
- Notice Date
- 9/20/2017
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 813110
— Religious Organizations
- Contracting Office
- N68836 NAVSUP Fleet Logistics Center Jacksonville Mayport Office Bldg. 191, Naval Station Mayport Fleet Contracting Center Mayport, FL
- ZIP Code
- 00000
- Solicitation Number
- N6883617Q0425
- Point of Contact
- Timothy.Merkerson 904-270-5415
- Small Business Set-Aside
- N/A
- Description
- Performance Work Statement 1.0 BACKGROUND. Per US Navy Regulations, SECNAVINST 1730.7D, and OPNAVINST 1730.1E it is incumbent upon commanding officers (COs) to have a CRP which accommodates the religious needs and rights of assigned military personnel, eligible family members, and other authorized users. Per SECNAVINST 5351.1, at installations where the assigned chaplains cannot provide for the variety of represented faith groups, it is appropriate to augment the CRP with CRMPs in support of religious requirements. Contracting the services of a civilian RC priest as a CRMP is authorized and appropriate. 1.1. The object of this contract is to secure the offices of a Roman Catholic priest to provide faith-specific religious ministry to authorized RC personnel, leadership and oversight to the RC portion of the CRP, and advice to the Command Chaplain. The contractor shall perform services at the Chaplains office spaces, chapel, and other places as determined by the Command Chaplain of NAS Whiting Field. 2.0. PERFORMANCE. The performance period for this contract is 1 Oct 2017 “ 30 September 2018 plus 2 Option Years. The CRMP shall: 2.1. Report to the Command Chaplain as Department Head who is accountable to the CO. 2.2. Provide for RC worship, sacramental ministrations, and religious guidance. Provide RC pastoral care/counseling to authorized personnel as requested, required, and scheduled. 2.3. Assist the Command Chaplain with advice in defining, validating, and implementing CRP Planned Ministry Objectives (PMOs) for RC personnel based on religious requirements and by keeping the Command Chaplain informed on all pertinent issues/concerns/matters. 2.4. Demonstrate care for all CRP customers and facilitate the religious needs of non-RC personnel by referring them to other members of the CRP. 2.5. Accomplish administrative requirements in a timely fashion. 2.6. Be neat, clean, well-groomed, and in appropriate clergy clothing when providing services and in public areas. 2.7. Become acquainted with and obey all pertinent Command, DON, and DOD instructions; shall perform in a manner which precludes any waste of government resources; and shall not use government equipment for personal business. All motor vehicles operated on the installation by the contractor shall be registered with base security and operated according to applicable directives. 2.8. Although in fact not a Government employee, shall comply with Executive Order 13490 of January 21, 2009, Ethics Commitments by Executive Branch Personnel. 3.0 TASKS. Execute the CRP PMOs for RC personnel. 3.1. Provide Roman Catholic Mass. 3.1.1. Conduct Catholic Mass every Friday from 1100-1130 as scheduled. 3.1.2. Maintain office hours before Mass 0830-1030 and after Mass 1130-1330 on Fridays, Sacramental preparation, pastoral counseling, and consultation with the Command Chaplain. 3.1.3. Conduct Catholic Mass on Holy Days of Obligation when available. 3.1.4. Conduct all other Mass requirements as defined in the CRP ™s PMO. Other worship services will be performed as needed and at the discretion of the Command Chaplain. 3.1.5. Conduct and effectively oversee the training and certification of worship volunteers as required. 3.1.6. Conduct Blessing of the Wings Services. 3.2. Perform additional sacramental and emergency ministrations. 3.2.1. Prepare personnel and authorized family members for sacramental ministrations. 3.2.2. Schedule, administer, and conduct Baptism, First Communion, Confirmation, and Marriage Services. 3.3. Provide pastoral care/counseling and spiritual support. 3.3.1. Provide individual and/or group counseling sessions for spiritual formation, marriage preparation, baptismal preparation, and personal and/or family matters. 3.3.2. Attend community-building fellowship events. 3.4. Accomplish necessary administrative tasks. 3.5.1. Provide timely information and professional guidance to CRP personnel for worship service programs/bulletins, required sacramental documentation, and other various administrative requirements. 3.5.2. Ensure the timely submission of all required contract documentation. 3.5.5. Maintain current credentials for access to the installation. Comply with station and government policies and regulations in regard to identification badges, parking, and professional decorum. 3.5.6. Provide Lessons Learned to the Command Chaplain within 5 days of any problems encountered and resolved. 3.5.7. Provide weekly attendance and other sacramental data to the Command Chaplain in order to be entered in the CRP-Analytic Tool and/or personally input the data in the tool. 3.5.8. Direct concerns regarding morale, breach of ethical standards, or moral infractions to the Command Chaplain as soon as possible. 3.5.9. Notify the Command Chaplain, in advance, when unable to perform services due to scheduled time off, illness, inclement weather and/or emergency leave. The CRMP is responsible to secure a volunteer replacement, pre-approved by the Command Chaplain, in place of absence. 3.5.10. Arrange for scheduled absences at least two weeks in advance. 3.5.11. Provide and compensate the pre-approved substitute when unable to perform services required within this statement of work. 3.5.12. Maintain ministerial faculties and liaison with the Archdiocese for the Military Services, USA (AMS). This includes advising AMS of any change in ecclesiastical status or contact information along with personal attendance at the annual priest convocation convened by AMS. 4.0 DELIVERY SCHEDULE. The CRMP shall deliver all services as described above and include the following minimums: Item Description of Service and Quantity of Units 0001 Friday Mass 40 units 0002 Blessing of the Wings 24 units 0003 Holy Days of Obligation 2 units 0004 Good Friday Service 1 unit 0005 Ash Wednesday Service 1 Unit 0006 Baptisms 5 units 0007 Sacramental/emergency ministrations 12 units 0008 Stations of The Cross 5 units 0009 Weekly office hours (4 hours per week) 4.1 DELIVERY OF SACRAMENTS. All Baptisms and Sacramental/Emergency ministrations are to be administered as needed and upon request. 5.0 PERSONNEL QUALIFICATIONS. Offerors for this contract must be ordained Roman Catholic priests with the requisite skills and experience acceptable to AMS. 6.0 POINTS OF CONTACT. 6.1 Contract Subject Matter Expert (KSME) “ LCDR Michael H. Griggs, NAS Whiting Field, (850) 665-6111 and Michael.H.Griggs@navy.mil for all issues regarding execution of contract. 6.2. Technical Proposal Evaluator (TPE) “ RP2 Aaron J. Spangler, NAS Whiting Field, (850) 623-7211 x1 and Aaron.Spangler@navy.mil. 6.3. Contracting Officer (KO). The contracting officer has overall responsibility for overseeing the contractor ™s performance in the areas of contract compliance; for reviewing the Quality Assurance Personnel ™s assessments of the contractor ™s performance; and for resolving all differences between the QAP ™s version and the contractor ™s version of events. The KO is the only person authorized to direct the contractor in the performance of his/her contractual duties and to make interpretations of and changes to the contract. The KO is Name, Timothy Merkerson, NAVSUP FLC Mayport, (904) 270-5415. 7.0 PERFORMANCE EVALUATION. Performance evaluations will be conducted on a quarterly basis with a summary annual evaluation. 7.1. The Command Chaplain will provide the contractor with a performance appraisal the last week of each quarter along with the annual summary the last quarter. 7.2. The performance appraisal will be based on how effectively and efficiently the contractor fulfills the terms of the contract and furthers the mission of the CRP. PROPOSED EVALUATION CRITERIA FOR AWARD 1.0. QUALIFICATIONS. Preferred consideration for the position of the Roman Catholic CRMP will be given to the offeror(s) who best meets the following professional and personal requirements: 1.1. Professional. Offerors must have references from their diocese or religious order and ecclesiastical approval from the AMS. Offerors who have previously been endorsed by the AMS as a military chaplain must renew their ecclesiastical approval from the AMS to function as a CRMP. 1.1.1. Offerors must provide appropriate documentation from the AMS documenting the offeror ™s status and the specific functions they are authorized to perform. 1.1.2. Offerors must possess a general working knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook or equivalent software and desktop computer hardware. 1.1.3. Have a working understanding of Navy organization and the pluralistic ministry requirements that affect the use of chapel facilities and staff. A CRMP with no previous Department of the Navy (DON) experience must demonstrate such understanding to the satisfaction of the Command Chaplain within three months of the start date of the contract. 1.2. Personal. Offerors must have an impeccable reputation and amenable personal habits. 1.2.1. Offerors must demonstrate reliability, ability to interact with military or civilian (including family members and retirees). 1.2.2. Offerors must have a positive personality and pleasant demeanor when interfacing with chapel staff, visitors, military personnel, parishioners, and others. 1.2.3. Offerors must be able to perform primarily sedentary work. Some walking, standing, carrying of light items, cleaning of immediate work area is required. 1.2.4. Demonstrate good English oral and written communication skills are expected. 1.3. Upon selection, the offeror must submit to and satisfy a criminal background check performed by installation security. There is not a requirement for a classified security clearance.
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