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D -- USDOJ OJP Office of Administration Document Digitization Services - Limited Sources Justification

Notice Date
Notice Type
Fair Opportunity / Limited Sources Justification
518210 — Data Processing, Hosting, and Related Services
Contracting Office
Department of Justice, Office of Justice Programs, OJP/Acquisition Management Division, 810 Seventh Street NW, Washington, District of Columbia, 20531
ZIP Code
Point of Contact
Debashis Nag, Phone: 2026161705
E-Mail Address
Small Business Set-Aside
Award Number
Award Date
Limited Sources Justification This is requirement is for a new time & materials task order to Vastec, Inc. under the GSA Schedule 36 (Office, Imaging, and Document Solutions) Contract GS-03F-0154V. Vastec, Inc. will continue the operation and management of a program to scan and digitize paper documentation applying optical character recognition into a searchable online secured database allowing the Agency to meet a December 31, 2019 deadline. Per the Office of Management and Budgets directive on Managing Government Records Directive (M-12-18), OJP has a requirement to transition its paper records to a searchable, digital format. Previously, OJP procured services from Vastec via an interagency agreement with the Department of Commerce National Technical Information Service (NTIS). The intent was for this agreement to provide services until the end of the 2019 calendar year; however, the Agency was notified that the NTIS would no longer be providing these services and OJP would need to find another means to procure the services necessary to meet the OMB directive. Vastec, Inc. will continue the Agency's effort to digitize its legacy, paper records and documents through implementation of the following tasks: a) Program Management; b) Document Discovery; c) Scanning; d) Document Preparation; e) Onsite and Offsite Digitization; f) Indexing and Image Correction; and g) Conversion to Adobe PDF. The period of performance for this task order will be a 12-month base period and 2 12-month option periods commencing September 26, 2017 and ending September 25, 2020, if all options are exercised. The task order not-to-exceed amount is $682,653.12. Under FAR 8.405-6(a)(1)(i)(A), a compelling and urgent need exists, and following the FSS ordering procedures would result in unacceptable delays. An award to Vastec will increase the project's continued success as the Department has made significant progress towards the goal of transitioning to a paperless records storage and retrieval system. A repeatable workflow has been created, and by collaborating with Office of the Chief Information Officer's (OCIO) SharePoint Development Team we have created an efficiency in the creation of the customer records centers in SharePoint which has reduced our reliance on the SME labor categories. This project is at a critical point in its process, and a proper transition would take 180 days to enact, at which time OA-BRD will no longer no longer be able to utilize the current agreement with Department of Commerce to use Vastec, Inc. This downtime will have a significant effect on the current progress, and jeopardize the Department's ability to complete our transition to a paperless document storage and retrieval system by the end of calendar year 2019.
Web Link
FBO.gov Permalink
Place of Performance
Address: US Department of Justice, Office of Justice Programs, Office of Administration, Business Resources Division, 810 7th Street NW, Washington, District of Columbia, 20001, United States
Zip Code: 20001
SN04710838-W 20171013/171011231046-ea65e32ec4838f50196acc6e69905186 (fbodaily.com)
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