FBODaily.com | FedBizOpps: SRCSGT | J | MAINTENANCE SERVICES FOR HOLOGIC MAMMOGRAPHY SYSTEMS

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 14, 2017 FBO #5804
SOURCES SOUGHT

J -- MAINTENANCE SERVICES FOR HOLOGIC MAMMOGRAPHY SYSTEMS

Notice Date: 10/12/2017
Notice Type: Sources Sought
NAICS: 811219 — Other Electronic and Precision Equipment Repair and Maintenance
Contracting Office: Department of the Army, U.S. Army Medical Command, MEDCOM, North Atlantic Regional Contracting Office, 8901 Rockville Pike, Bldg 54, Bethesda, Maryland, 20889, United States
ZIP Code: 20889
Solicitation Number: W91YTZ-18-T-0018
Archive Date: 11/10/2017
Point of Contact: ANA MARIA BONER, Phone: 7067877960
E-Mail Address: anamaria.boner2.civ@mail.mil
(anamaria.boner2.civ@mail.mil)
Small Business Set-Aside: N/A
Description: CLIN 0001: QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 JOB _________ _________ BASE YEAR: 1 APRIL 2018-31 MARCH 2019 PLATINUM MAINTENANCE SERVICE FOR MAMMOGRAPHY SYSTEM FOR HOLOGIC EQUIPMENT. SEE PERFORMANCE WORK STATEMENT FOR SPECIFICATIONS. PLACE OF PERFORMANCE: MONCRIEF ARMY HEALTH CLINIC, FORT JACKSON, SC. CLIN 0002: QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 JOB _________ ___________ CONTRACTING MANPOWER REPORTING BASE YEAR : 1 APRIL 2018-31 MARCH 2019 PLACE OF PERFORMANCE: MONCRIEF ARMY HEALTH CLINIC, FORT JACKSON, SC. CLIN 1001: QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 JOB _________ ____________ OPTION YEAR 1: 1 APRIL 2019-31 MARCH 2020 PLATINUM MAINTENANCE SERVICE FOR MAMMOGRAPHY SYSTEM FOR HOLOGIC EQUIPMENT. SEE PERFORMANCE WORK STATEMENT FOR SPECIFICATIONS. PLACE OF PERFORMANCE: MONCRIEF ARMY HEALTH CLINIC, FORT JACKSON, SC. CLIN 1002: QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 JOB __________ ___________ CONTRACTING MANPOWER REPORTING OPTION YEAR 1: 1 APRIL 2019-31 MARCH 2020 PLACE OF PERFORMANCE: MONCRIEF ARMY HEALTH CLINIC, FORT JACKSON, SC. CLIN 2001: QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 JOB _________ ___________ OPTION YEAR 2: 1 APRIL 2020-31 MARCH 2021 PLATINUM MAINTENANCE SERVICE FOR MAMMOGRAPHY SYSTEM FOR HOLOGIC EQUIPMENT. SEE PERFORMANCE WORK STATEMENT FOR SPECIFICATIONS. PLACE OF PERFORMANCE: MONCRIEF ARMY HEALTH CLINIC, FORT JACKSON, SC. CLIN 2002: QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 JOB _________ ___________ CONTRACTING MANPOWER REPORTING OPTION YEAR 2: 1 APRIL 2020-31 MARCH 2021 PLACE OF PERFORMANCE: MONCRIEF ARMY HEALTH CLINIC, FORT JACKSON, SC. CLIN 3001: QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 JOB _________ ___________ OPTION YEAR 3: 1 APRIL 2021-31 MARCH 2022 PLATINUM MAINTENANCE SERVICE FOR MAMMOGRAPHY SYSTEM FOR HOLOGIC EQUIPMENT. SEE PERFORMANCE WORK STATEMENT FOR SPECIFICATIONS. PLACE OF PERFORMANCE: MONCRIEF ARMY HEALTH CLINIC, FORT JACKSON, SC. CLIN 3002: QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 JOB _________ ___________ CONTRACTING MANPOWER REPORTING OPTION YEAR 3: 1 APRIL 2021-31 MARCH 2022 PLACE OF PERFORMANCE: MONCRIEF ARMY HEALTH CLINIC, FORT JACKSON, SC. CLIN 4001: QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 JOB _________ ___________ OPTION YEAR 4: 1 APRIL 2022-31 MARCH 2023 PLATINUM MAINTENANCE SERVICE FOR MAMMOGRAPHY SYSTEM FOR HOLOGIC EQUIPMENT. SEE PERFORMANCE WORK STATEMENT FOR SPECIFICATIONS. PLACE OF PERFORMANCE: MONCRIEF ARMY HEALTH CLINIC, FORT JACKSON, SC. CLIN 4002: QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 JOB _________ ___________ CONTRACTING MANPOWER REPORTING OPTION YEAR 4: 1 APRIL 2022-31 MARCH 2023 PLACE OF PERFORMANCE: MONCRIEF ARMY HEALTH CLINIC, FORT JACKSON, SC. PERFORMANCE WORK STATEMENT MONCRIEF ARMY HEALTH CLINIC LOGISTICS DIVISION, MEDICAL MAINTENANCE BRANCH FORT JACKSON, SC 29207 1.0 GENERAL: 1.1 This contract shall provide for maintenance services, which include unlimited on site remedial repairs, emergency repairs and routine preventative maintenance services to the government owned equipment listed at Technical Exhibit 1. This equipment is located at Moncrief Army Health Clinic, Fort Jackson, SC. It shall include all systems, subsystems components, and assemblies, which were part of the original system, purchased. All subsequent maintenance provisions shall apply to hardware, firmware, and software as appropriate, unless otherwise stated. Technical Exhibit 1 - Equipment List Nomenclature: Digital Mammography System Manufacturer: Hologic Inc. Model: Selenia-Dimension Serial No. 81006100297 ECN. 13135 Nomenclature: Film Digitizer Manufacturer: Hologic Inc. Model: DMAX Serial No. CL3367 ECN. 13120 Nomenclature: Computed Aided Detection System Manufacturer: Hologic Inc. Model: R2 CAD Serial No. C2255 ECN. 14008 1.2 Background: 1.2.1 The contractor shall comply with federal, State and local laws and regulations applicable to the performance of this contract. 1.2.2 The contractor shall not accept any instructions issued by any person other than The Contracting Officer, or the Contracting Officer's Representative (COR) acting within the limits of their authority. 1.3 PERSONNEL: 1.3.1 Program Manager: The contractor shall provide, in writing, the name and phone number of a Program Manager within (10) ten calendar days of the award of the contract. The Program Manager shall be a qualified and experience manager to oversee the personnel assigned to perform the maintenance services. The contractor's Program Manager shall correspond with the Contracting Officer's Representative (COR) On a regular basis to discuss any problems that the contractor or contractor's personnel Maybe experiencing during the performance of this contract unresolved problems will be referred to the contracting officer for resolution. (COR). Moncrief Army Health Clinic, Fort Jackson, SC 29207 1.4 Scope: Contractor shall perform PM Service/ Maintenance as describe in agreement. 1.5. NA 1.6 General Information 1.6.1 Quality Control : The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer's acceptance in writing of any proposed change to his QC system. 1.6.2 Quality Assurance: The government will evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). 1.6.3 Recognized Holidays: New Year's Day Labor Day Martin Luther King Jr.'s Birthday Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day 1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. 1.6.5 Place of Performance: The work to be performed under this contract will be performed at Moncrief Army Health Clinic, Fort Jackson SC Bldg. 4500, 4500 Stuart St. 29207 1.6.6 Type of Contract: Firm Fixed-Price Contract 1.6.7 Security Requirements: 1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. 1.6.7.2 Key Control The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. 1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. 1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. 1.6.7.3 Lock Combinations : The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor's Quality Control Plan. 1.6.8 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract."] 1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. 1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract. 1.6.11 Key Personnel : The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [ 0730 to 16:30], Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. 1.6.12 Identification of Contractor Employees: All contract personnel will wear a Government issued badged when on job site. 1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. 1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. 1.6.17 PHASE IN /PHASE OUT PERIOD : To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. &emsp; PART 2 DEFINITIONS & ACRONYMS 2. DEFINITIONS AND ACRONYMS: 2.1. DEFINITIONS: SEE BELOW 2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. 2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. 2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. 2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement. 2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports. 2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. 2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property. 2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. 2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. 2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. 2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. 2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract. 2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise. 2.2. ACRONYMS: ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES 3. GOVERNMENT FURNISHED ITEMS AND SERVICES: 3.1. Services : The Government may provide assistant with production set-up. 3.2 Facilities: The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment. 3.3 Utilities: The Government will provide all utilities in the facility will be available for the contractor's use in performance of tasks outlined in this PWS If utilities are furnished, the following is required: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. 3.4 Equipment: The Government will provide contractor access to scanners, fax machines, printers etc.] 3.5 Materials: The Government will provide Standard Operating Procedures and Policies. PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES 4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: 4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. 4.3. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS. 4.4. Equipment: The Contractor shall provide lighting and sound, containers, etc. to meet the requirements under this PWS. PART 5 SPECIFIC TASKS 5. Specific Tasks: 5.1. Basic Services. The Contractor shall provide On-site Repair/Preventive Maintenance as indicated in PWS 5.2. Task Heading. 5.3. CONTRACTOR MANAGEMENT REPORTING (CMR) : The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative (COTR) or also know as the Contracting Officer's Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. PART 6 APPLICABLE PUBLICATIONS 6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) 6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. (AR 25-2, AR 530-1.)
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/USA/MEDCOM/DADA15/W91YTZ-18-T-0018/listing.html)
Place of Performance: Address: MONCRIEF ARMY HEALTH CLINIC, BLDG 4500, STUART STREET, FORT JACKSON, SC. 29207-5720, FORT JACKSON, South Carolina, 29207-5720, United States; Zip Code: 29207-5720
Record: SN04712053-W 20171014/171012231035-bbab2570fbdd3f638471f13c5bff7376 (fbodaily.com)
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J -- MAINTENANCE SERVICES FOR HOLOGIC MAMMOGRAPHY SYSTEMS